OFFICE MANAGER (CONF ELEM & MIDDLE)

Broward County Public Schools; Fort Lauderdale (FL); On-site; USD 46,000 - 66,000; Full time

Job summary

An established industry player in education is seeking a dedicated Office Manager to oversee the daily administrative functions at an elementary and middle school. This pivotal role involves providing secretarial assistance to the Principal and serving as a liaison between staff, students, and parents. The ideal candidate will have strong interpersonal and communication skills, with a proven track record in clerical support. Join a supportive environment where your contributions will enhance the educational experience for students and the community. If you are passionate about making a difference in the educational sector, this is the opportunity for you!

Qualifications

• 3+ years of experience in clerical or administrative support roles.
• Advanced interpersonal skills to interact with the public effectively.

Responsibilities

• Oversee daily administrative functions and provide secretarial assistance.
• Coordinate with District functions to resolve operational issues.

Skills

Interpersonal Skills

Communication Skills

Customer Service

Clerical Skills

Problem Solving

Education

High School Diploma

Associate's Degree

Tools

Microsoft Office Suite

Job description

Oversee, coordinate, organize and perform the confidential day-to-day administrative functions for the assigned school. Provide secretarial assistance to the Principal and other school-based administrators. Serve as a liaison for staff, students, parents, and District personnel.

ESSENTIAL PERFORMANCE RESPONSIBILITIES

The Office Manager Confidential – Elementary and Middle Schools shall carry out the performance responsibilities listed below:

• Serve as the primary administrative assistant to the School Principal and acts as the lead clerical support for an assigned school.
• Coordinate with various District functions (i.e. Human Resources & Equity, Payroll, Finance, Maintenance, Transportation, etc.) to facilitate resolution of administrative and operational issues that arise at the school.
• Provide back-up support for all administrative functions at the school, including front office reception, and all other capacities as required to ensure support for school operations.
• Receive, research, route and/or respond to inquiries from parents, students, staff and the general public regarding school operations, programs, or matters of policy and procedure.
• Coordinate office procedures for clerical staff, including pre-planning and year-end tasks, and other special projects.
• May contact parents/guardians regarding alternative means of transportation due to inclement weather, illnesses, or bus delay.
• Demonstrate and promote exceptional customer service amongst clerical staff at the school, greeting students, parents and staff in a courteous manner and making every effort to address and resolve issues efficiently.
• Provide back-up assistance to front office and ensure adequate coverage during staff absences.
• Serve as the primary payroll contact for the respective school which includes responsibility for entry of employee information into applicable systems, creation of I-forms, generating and review of payroll reports for accuracy prior to submission, and researching employee payroll concerns.
• May serve as liaison to the Business Support Center and other departments, as needed.
• Coordinate the administration of personnel transactions, including posting of job vacancies, scheduling of candidate interviews, collection and review of employment forms (e.g., new hires, job changes and separations), processing of pay supplements, maintenance of employee records, and all other duties required to ensure support for school staff.
• May coordinate the security clearance process for school staff, volunteers and visitors.
• Open mail, assemble material for review and use by school administration.
• Attend, participate and assist with various meetings, events and school functions as requested.
• May provide medical care to ill or injured students, including the administration of medication, as authorized, in the absence of a school nurse.

MINIMUM QUALIFICATIONS & EXPERIENCE

• A standard high school diploma or satisfactory completion of an approved General Education Development Testing Program.
• A minimum of three (3) years of progressively responsible experience in a clerical or administrative support position.
• Advanced interpersonal skills and ability to interact effectively with the public; demonstrated sensitivity to the problems and emotional distress of students, parents, and other school/department constituents.
• Demonstrated ability to communicate effectively and tactfully, both verbally and in writing.
• Demonstrated knowledge of school operations, policies and procedures.
• Computer skills as required of the position, including proficiency in the Microsoft office suite and keyboard functionality.

PREFERRED QUALIFICATIONS & EXPERIENCE

• An earned associate’s degree from an accredited institution
• Successful completion of computer keyboard skills exam: Speed – 40, Accuracy – 70.
• Prior work experience in a school office setting, including bookkeeping, budget planning, personnel administration, payroll, or a related administrative discipline.

SIGNIFICANT CONTACTS-frequency, contact, purpose

Frequently work with parents and students, as necessary; interact with District staff, Board Members, elected officials and the general public with regards to various inquiries.

PHYSICAL REQUIREMENTS

Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the District's approved compensation plan. Length of the work year and hours of employment shall be those established by the School Board.

SKILLS

COMPETENCIES

CERTIFICATIONS

LOCATION PREFERENCES/ADDITIONAL INFOR

Salary Range: $46,090 - $65,706

Calendar: 251

Pay Grade: 8

NOTE: New Hires will be hired at the Minimum of the assigned Salary Range

Please Note:

All candidates offered a position at the School Board of Broward County are subject to a national pre-employment background check. Employment is contingent upon the completion and review of a successful background check.

All Applications are Subject to Florida Public Records Law.