Office Manager - Commercial Construction

The Contractor Consultants; Madisonville (KY); On-site; USD 80,000 - 100,000; Full time

Job summary

A leading construction company is seeking an Office Manager to support operations and manage payroll, contracts, and documentation. This role offers opportunities for growth in a fast-paced environment. Ideal candidates will thrive in supporting project teams and ensuring smooth office functions.

Benefits

Weekly Pay Cycle

Medical, Dental, and Vision Insurance

Career Development & Certification Opportunities

Paid Training Programs

Tech Package

Company Vehicle / Car Allowance

Qualifications

• Prior experience in office administration or management, ideally in construction.
• Proficiency in payroll systems and basic accounting practices.

Responsibilities

• Oversee day-to-day office operations and act as liaison between office and job sites.
• Process payroll for hourly and salaried staff; maintain accuracy and compliance.

Skills

Office Administration

Communication

Time Management

Excel

Job description

🏗️ Be the Backbone of a Growing Construction Company - Office Manager Wanted! 🏗️

Job Title: Office Manager - Commercial Construction

Company Name: Williams Construction & Cabinetry Inc

Salary: $20 - $30+ /hr, based on experience

Industry: Commercial General Contractor

Location: Robbinsville, NC

Job Overview

Williams Construction & Cabinetry Inc. is urgently seeking a proactive and detail-oriented Office Manager to join our fast-growing commercial construction team. The ideal candidate brings experience in payroll, contracts, and Excel, and thrives in a fast-paced, deadline-driven environment. This role is perfect for someone who understands the construction business and wants to grow into more responsibility with a company that promotes from within. You'll be the organizational hub supporting both the field and executive teams.

Who We Are

Williams Construction & Cabinetry Inc. is a Commercial General Contractor specializing in federal and commercial construction projects. As a rapidly expanding company with numerous government contracts and prevailing wage jobs, we offer unparalleled opportunities for career advancement, professional development, and performance-based rewards. Learn more at williamscci.com.

Key Responsibilities

• Oversee day-to-day office operations and act as the administrative liaison between the office and job sites
• Process payroll for hourly and salaried field and office staff; maintain accuracy and compliance
• Manage contract documentation, subcontractor agreements, and project files
• Prepare, review, and process change orders and other contractual paperwork
• Maintain records of prevailing wage documentation for government projects
• Handle job costing, invoicing, and pay applications
• Utilize Excel to create, track, and report financial and project data
• Organize vendor and subcontractor files, certificates of insurance, and lien releases
• Support project managers with scheduling, document management, and permits
• Coordinate onboarding paperwork and training documentation for new hires
• Ensure smooth office function including supply ordering, mail, and phones
• Collaborate with ownership on streamlining systems and improving workflows
  
  

Qualifications

• Prior experience in office administration or management, ideally in a construction-related business
• Proficiency in payroll systems and basic accounting practices
• Solid understanding of construction contracts and compliance requirements
• Advanced skills in Excel (pivot tables, formulas, data tracking)
• Excellent time management and communication skills
• Organized, detail-oriented, and capable of handling sensitive information confidentially
• Self-starter who can work independently and support multiple departments
• Familiarity with prevailing wage and government documentation is a major plus
• Willingness to learn new systems and adapt to a growing business
  
  

Benefits

• Weekly Pay Cycle
• Medical, Dental, and Vision Insurance
• Career Development & Certification Opportunities
• Paid Training Programs (OSHA, software, and manufacturer-specific)
• Tech Package (Smartphone or Tablet Provided)
• Company Vehicle / Car Allowance / Mileage Reimbursement
  
  

Schedule

• Full-time | Monday - Friday | Flexible start and end times depending on workflow
• Some availability for urgent communications during project launches or deadlines
  
  

Location

• Based at company headquarters - WilliamsCCI
• Must be comfortable supporting remote project teams
  
  

Step into a high-visibility, high-impact role with WilliamsCCI and help build the systems that power award-winning construction projects. If you're ready to grow, apply today!

Williams Construction & Cabinetry Inc. is an Equal Opportunity Employer and values diverse perspectives at all levels of the organization.