Office Manager Chimayo .5 FTE

Young World Physical Education; Chimayo (NM); On-site; USD 16,630 - 18,800; Full time

Job summary

Chimayo Elementary in Chimayo, New Mexico is seeking an Office Manager for a .5 FTE role to ensure the smooth operation of the school office and support staff and students. The position includes handling money, payroll-related tasks, managing schedules, and maintaining records and data.

The ideal candidate has a high school diploma or GED, strong typing skills (45 wpm), and basic bookkeeping knowledge, with experience in office procedures and software.

Qualifications

• Must have typing proficiency (45 wpm) with high accuracy.
• Familiarity with word processing and basic computer skills.
• Understanding of basic bookkeeping and accounting processes.

Responsibilities

• Assist and act confidentially with respect to management procedures and school board policies.
• Perform routine office tasks: forms, front desk coverage, inventory, requisitions, purchase orders.
• Prepare, submit and verify all required reports and forms in a timely manner.
• Maintain student records, office correspondence, and other data as required.
• Collect, receipt and direct all money transactions and balance accounts; transmit to Central Office within 24 hours.
• Handle cafeteria reports, meal accountability, and related forms.
• Assist in updating education programs data via STARSS Program/school master/visions.
• Maintain payroll certification for all employees and distribute payroll.
• Assist teachers with supplying instructional materials as approved by Principal.
• Input and update student and staff data through STAR programs.

Skills

Typing 45 wpm

Office procedures

Basic bookkeeping

Education

High School diploma / GED

Job description

Office Manager Chimayo .5 FTE

Chimayo Elementary - Chimayo, New Mexico

Job Description

Qualifications:

• High School graduate or satisfactory completion of the general education development (GED) test or technical training and prior related experience.
• Must have acquired competencies to include: typing at a rate of 45 w.p.m. at a high level of accuracy, preferably with word processor and/or computer knowledge in office procedures, filing, understanding of basic bookkeeping and accounting.
• Other qualifications determined to be necessary by the Principal.

Reports To: School Principal and/or authorized designee – immediate Supervisor(s).

Supervises: Assigned student office assistants.

Job Goal: To assure the smooth and efficient operation of the school office so that the office’s maximum positive impact on the education of children can be realized.

Performance Responsibilities:

• Assist and act in a confidential capacity with respect to a person who determines effectuates management procedures and school board policies.
• Perform the usual office routines and practices associated with a busy yet productive and smoothly run office to include but not limited to, creating and updating forms, coverage of front desk as needed, inventory of materials and supplies, requisitions and purchase orders.
• Prepare, submit, and verify all required reports and forms in a timely manner.
• Maintain other student records, office correspondence, and other pertinent data as required and accounts for documentation.
• Collect, receipt and direct all money transactions and maintain running balance on the various accounts to include activity and cafeteria. In addition, all monies must be submitted to Central Office within twenty-four (24) hours or earlier.
• Responsible for all cafeteria reports, reconciliation, student applications, meal accountability, school lunch applications, edit check, meal count and consolidated form, etc.
• Assist in processing all changes and adjustments in student schedules as directed by the Principal.
• Maintain check‑in and check‑out attendance logs and prepare and submit payroll certification for all employees. Distribution of payroll to employees.
• Assist teachers in preparing or ordering instructional materials or supplies as approved by the Principal.
• Input and facilitate the updating of education programs information and other student‑based data (student data, staff, personnel information, etc.) through the S.T.A.R.S. Program/school master/visions, as applicable.
• Maintain staff personnel files and leave forms.
• Submit, track and follow‑up technology & maintenance work orders.
• Manage and update website.
• Cover for nurse when absent.
• Collect and submit to Maintenance Department all custodial orders.
• Perform other assigned tasks required by the Supervisor(s).

Salary: $16,630 to $18,800 Per Year

Position Type: Full‑Time

Job Requirements

• Citizenship, residency or work visa required.

Contact Information

• Shannon Oglesby, Principal
• Chimayo Elementary
• Phone: [phone]
• Email: [e-mail]