Office Manager-Chicago,

Lensa; Chicago (IL); On-site; USD 99,000 - 111,000; Full time

Job summary

Ardmore Roderick is seeking an Office Manager to oversee operations at its Chicago headquarters. The role involves managing office administration and facilities, vendor coordination, and supporting a positive workplace culture. Ideal candidates should have extensive experience in operations and strong leadership skills, with a Bachelor's degree in a related field.

Benefits

Medical, Dental, and Vision Plans

401K Matching Program

Paid Maternity Leave

Competitive PTO

Employee Assistance Program (EAP)

Qualifications

• Minimum of 10 years’ experience in an administrative, operations or facilities management role.
• Strong organizational, problem-solving and communication skills.
• Experience with DEI initiatives or programs.

Responsibilities

• Oversee day-to-day office operations and logistics.
• Manage the functionality, maintenance and safety of office facilities.
• Coordinate procurement activities for office supplies.

Skills

Organizational

Problem-Solving

Communication

Education

Bachelor's degree in organizational management, human resources, operations

Tools

Microsoft Office

Job description

1 day ago Be among the first 25 applicants

Lensa is a U.S. career site that helps job seekers discover job opportunities. We are not a staffing firm or agency. We promote jobs on behalf of our clients, which include employers, recruitment agencies, and marketing partners.

About Us

Ardmore Roderick is a full-service infrastructure solutions firm that specializes in Utilities, Transportation, Aviation, Rail and Transit, Building and Facilities Projects. We are headquartered in Chicago, IL with offices in Florida, Illinois, North Carolina, Ohio, Pennsylvania, Tennessee and Texas.

Our Mission

"We advance the design and construction of critical infrastructure and the built environment to improve communities"

Our Values

• Safety Above All
• Invest In Our People & Service Our Clients
• Champion Diversity & Inclusion
• Engage With Our Communities
  
  

Job Overview

We are seeking an Office Manager to join our team at Ardmore Roderick. The Office Manager plays a vital role in ensuring the smooth operation of our growing practice of 300+ employees in multiple locations. This role is responsible for overseeing office administration, facilities management, vendor and procurement processes and supporting an efficient, safe and inclusive workplace environment. This opportunity will be located at our headquarters location in Chicago, IL.

Key Responsibilities

• Facilities & Office Operations
• Oversee day-to-day office operations and logistics, including space planning, security, reception and general administrative support
• Manage the functionality, maintenance and safety of office facilities; coordinate with building management and external contractors as needed
• Ensure a safe, efficient and welcoming workplace that supports productivity and well-being
• Vendor Management & Procurement
• Maintain accurate and up-to-date vendor registrations and compliance records
• Establish and manage vendor relationships for office services (e.g., cleaning, maintenance, equipment and supplies)
• Coordinate procurement activities, including sourcing, purchasing, and inventory management of office supplies, PPE, and equipment
• Administration & Systems
• Develop, document, and maintain office administrative procedures and SOPs.
• Maintain organized office records and filing systems
• Handle confidential documents, personnel information, and executive communications with utmost discretion and integrity
• Oversee internal tools and systems used for office management and communication
• People & Culture Support
• Serve as a primary point of contact for office-related needs and issues
• Support onboarding logistics and workspace setup for new hires
• Assist in shaping a collaborative, inclusive, and employee-focused office culture
• DEI & Organizational Development
• Partner with leadership to support a Diversity & Inclusion (D&I) committee
• Promote awareness and contribute to inclusive office practices and programs
• Leadership & Team Management
• Provide support and direction to administrative staff; this role may eventually lead and manage a team of administrative assistants
• Set expectations, provide coaching, and foster a high-performance service culture
• Track and improve team efficiency using relevant metrics and feedback
  
  

Required Qualifications

• Bachelor's degree in organizational management, human resources, operations or other equivalent fields of study
• Minimum of 10 years’ experience in an administrative, operations or facilities management role
• Minimum of 5 years in a team management role for various operations functions
• Demonstrated experience in vendor coordination and procurement processes
• Proven ability to handle sensitive information with a high level of confidentiality, integrity and discretion
• Strong organizational, problem-solving and communication skills
• Comfortable working across all levels of the organization
• Experience with DEI initiatives or programs
• Proficiency in Microsoft Office
• Have a team player mindset with the ability to communicate effectively in written and verbal forms
• Have good to great organizational skills
  
  

Preferred Qualifications

• Advanced degree(s)
• Experience in the managing and annual planning of the overall administrative budget
  
  

Benefits

• We offer Medical, Dental, and Vision Plans
• 401K Matching Program, Paid Maternity Leave, Competitive PTO
• Employee Assistance Program (EAP) and more
  
  

Ardmore Roderick is an Equal Employment Opportunity employer that is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability status, protected veteran status, or any other characteristic protected by local, state, or federal law. Ardmore Roderick participates in E-Verify.

We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. Please reach out to us if you require reasonable accommodation in responding to a job announcement, interviewing, or otherwise participating in the employee selection process.

Salary Range: $99,008-110,032,Ardmore Roderick is providing the compensation range that the company believes it might pay and/or offer for this position, based on the successful applicant’s education, experience, knowledge, skills and abilities in addition to internal equity and specific geographic location.

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Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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