Office Manager - Centralized Service Department

Power Systems Electric Corp; Rockville (MD); Presencial; USD 90.000 - 120.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

401K

Health coverage

HRA fund

PTO

Holidays

Descripción de la vacante

Power Systems Electric Corp in Rockville, MD seeks an Office Manager in the Centralized Service Department to oversee administrative support across multi-state operations. This in-person role coordinates service managers, technicians, vendors, and customers, manages work orders, invoices, and data entry, and drives FSM software improvements. Ideal candidates have a BA/BS and 5+ years FSM SaaS experience, strong Excel skills, and proven leadership in fast-paced environments.

Formación

• BA/BS degree preferred; equivalent professional experience considered.
• Experience in FSM SaaS platforms highly desirable.
• Experience supervising service coordinators and administrative staff.
• Strong Excel and Office 365 skills required.

Responsabilidades

• Oversee centralized administrative support for service managers across multiple offices.
• Coordinate work orders, invoices, permits, inspections, and data entry.
• Support management with FSM software, data mapping, and workflow improvements.
• Identify opportunities to use technology, automation, and AI tools to improve service administration.
• Maintain strong communication with senior management, vendors, and customers.

Conocimientos

Leadership

Communication

Organization

Data analysis

Problem solving

Excel

Educación

BA/BS in Business Administration / Accounting / Operations Management

Herramientas

MS Office 365

ServiceTrade

ServiceTitan

Descripción del empleo

Employee Powered Since 1991

Office Manager – Centralized Service Department

Salary 90,000 to 120,000 annually

Position is in-person; main Office located in Rockville, Maryland

Benefits - 401K, 100% Health Coverage, HRA fund, Paid Time Off (PTO), Holidays & more

About Us

Power Systems Electric Corporation (PSE) is a leading commercial electrical contracting company. Founded in 1991 with offices in Maryland, Virginia, and Florida. The business specializes in providing full-service commercial electrical installations, life safety, design-build capabilities, and 24/7 emergency services. Our services are specifically tailored for property managers, Homeowner Associations (HOAs), apartment buildings, and multi-residential communities across Maryland, Washington, D.C., Virginia, and Florida.

Job Scope

This position serves as an important & critical bridge point between senior management, service coordinators, field technicians, vendors, and customers across our Maryland, Virginia, and Florida operations.

Oversee centralized administrative support for our service managers, operational functions of service departments & the support unit in our multi-office, multi-state service operations.

Support management with customer service, work order & PO management, invoices, permit and inspections, Miss U ticket management, estimates & data entry.

Works closely with senior management to develop, maintain, and continuously improve FSM (Field Service Management) software, SaaS platforms, system workflows, data mapping and management, program manuals, policies, and procedural standards.

Helps identify opportunities to utilize technology, automation, and AI tools to improve service administration and operational efficiency.

Qualifications

• Experience in commercial electrical, HVAC, mechanical, facilities, fire/life-safety, or another field-service environment is highly desirable.
• BA/BS degree in business administration, Accounting, Operations Management, or a related field preferred; equivalent professional experience will be considered.
• 5+ years of experience with FSM (Field Service Management) SaaS platforms, such as ServiceTrade or ServiceTitan, strongly preferred.
• Strong working knowledge of Microsoft Office 365, particularly Excel, is required. Dispatch, scheduling, and work-order management experience strongly preferred.
• Experience supervising service coordinators, dispatchers, or administrative personnel.
• Strong understanding of service billing, invoicing, purchase orders, accounts receivable, and related administrative processes such as Payroll and PTO.
• Demonstrated ability to analyze operational data, identify problems, and improve processes.
• Strong organizational skills with the ability to prioritize multiple competing demands in a fast-paced service environment.
• Strong problem-solving and decision‑making abilities. Excellent written and verbal communication skills.

This job description is not intended to be all-inclusive. Employees may perform other related duties as negotiated to meet the firm's ongoing needs.

Must be authorized to work in the United States on a full-time basis for any employer.

Updated 9/24/2026