Office Manager/ Bookkeeper

Certerra; Tucson (AZ); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Certerra seeks an enthusiastic Office Manager to handle administrative functions in a fast-paced environment, with flexibility for remote work. This role supports accounting, payroll, compliance, and office operations.

Responsibilities include AP/AR, audits support, reporting, training tracking, recruitment help, onboarding/offboarding, vendor portal management, invoicing, and records maintenance, plus ad hoc projects.

Qualifications

• Associates or Bachelors degree in Accounting, Finance or related field preferred.
• 1-3 years of relevant experience.
• Proficiency in Microsoft Excel and accounting software.

Responsibilities

• Support accounts payable and accounts receivable processes.
• Assist with internal and external audits by providing documentation and schedule.
• Prepare and maintain financial reports and spreadsheets as needed.
• Support office manager in all company administrative tasks.
• Managing and tracking employee training.
• Assist with the recruitment process by identifying and screening candidates.
• Perform onboarding and offboarding tasks.
• Client vendor portal setup and management.
• Client invoicing and tracking.
• Employee payroll and expense reporting; resolve discrepancies and update records.
• Maintain records of financial transactions through bookkeeping; overseeing bank account transactions.
• Perform other related duties and ad hoc projects as assigned.

Skills

Attention to detail

Organizational skills

Analytical skills

Communication skills

Education

Associates or Bachelors in Accounting or Finance

Tools

Excel

QuickBooks

NetSuite

SAP

Job description

Company Overview

Certerra (formerly RMA Companies) is a growing national provider of testing, inspection, and certification services that support innovation in new product development, quality assurance, for project delivery, and engineered solutions for asset management. We are passionate about contributing to the sustainable development of the communities we serve.

Company Overview

Certerra (formerly RMA Companies) is a growing national provider of testing, inspection, and certification services that support innovation in new product development, quality assurance, for project delivery, and engineered solutions for asset management. We are passionate about contributing to the sustainable development of the communities we serve. We are a national firm with a global reach serving national and international clients from 40+ offices located in 10 states and are ranked on ENR’s Top 500 list alongside the nation’s top firms. With a 60-year history, Certerra has a passion for high-end services, constant innovation, and investment in the development of world-class laboratory facilities, and interactive management technologies. Each member of our staff is committed to service, innovation, and the success of our clients. The company is a rapidly growing portfolio business under a private equity firm, currently generating approximately $260 million in revenue with aggressive growth through strategic acquisitions.

Job Summary

We are looking to expand by hiring an enthusiastic full-time Office Manager to help perform the administrative functions. We are looking for an applicant who is a self-starter and has experience in a similar setting. This position is to be performed in office or from a remote work environment. The atmosphere is fast paced and deadline oriented with focus on safety and quality.

Duties

• Support accounts payable and accounts receivable processes
• Assist with internal and external audits by providing documentation and schedule
• Prepare and maintain financial reports and spreadsheets as needed
• Support office manager in all company administrative tasks including
• Managing and tracking employee training
• Assist with the recruitment process by identifying and screening candidates
• Perform onboarding and offboarding tasks
• Client vendor portal setup and management
• Client invoicing and tracking
• Employee payroll and expense reporting. This includes resolving discrepancies, answering questions, or updating records
• Maintain records of financial transactions through bookkeepingOverseeing bank account transactions
• Perform other related duties and ad hoc projects as assigned

Education/Qualifications

• Associates or Bachelors degree in Accounting, Finance or related field preferred
• 1-3 years of relevant experience
• Proficiency in Microsoft Excel and accounting software (e.g. Quickbooks, NetSuite, SAP etc.)
• Excellent attention to detail and organizational skills
• Strong analytical and problem-solving abilities
• Effective communication and interpersonal skills

We are an Equal Opportunity Employer. This Company is dedicated to both the letter and the spirit of the equal opportunity employment laws. All applicants and all employees will be evaluated on the basis of their ability, competence, and performance of the essential functions of their positions. There will be no discrimination on the basis of race, sex, national origin, religion, age 40 and over, disability, sexual orientation, marital status, or any other classification which may be protected by federal, state, or local laws. In compliance with the Americans with Disabilities Act, we specifically offer equal opportunity for all employees or job applicants who may have a physical or mental disability. Such persons will be hired on the basis of their ability to perform the essential functions of the job in question. Likewise, their work will be evaluated on their performance of these essential functions. We will offer reasonable accommodation to individuals with disabilities, to the extent that Company resources allow without undue hardship. As part of our equal employment policy, there will be no wage differentials based on gender, between men and women employed in the same establishment, on jobs that require equal skill, effort, and responsibility, and which are performed under similar working conditions.