Office Manager Bookkeeper

Charlap Hyman & Herrero; Los Angeles (CA); On-site; USD 50,000 - 90,000; Full time

Job summary

Charlap Hyman & Herrero, a leading architecture and design firm, seeks an Office Manager Bookkeeper for its Los Angeles office. The ideal candidate will be highly organized and tech-savvy, responsible for managing office operations, bookkeeping, and supporting project workflows. This role offers significant growth potential in a dynamic environment focused on excellence in architecture and design.

Qualifications

• Experience in bookkeeping and office management preferred.
• Ability to work with financial software and office technology.
• Strong communication skills for client interaction.

Responsibilities

• Manage client agreements and invoicing.
• Maintain office supply inventory and organization.
• Assist with onboarding new employees and payroll tasks.

Skills

Organizational Skills

Detail-oriented

Tech-savvy

Tools

BQE Core

ADP

Microsoft Excel

Adobe InDesign

Job description

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Job Description

CHH is looking for a highly organized, detail-oriented, tech-savvy, office manager / bookkeeper for their Los Angeles office. This position has tremendous growth potential for the right candidate that wants to get in on the ground floor of a growing company continually striving for excellence in all facets of the architecture, interiors, and design world.

Job Description

CHH is looking for a highly organized, detail-oriented, tech-savvy, office manager / bookkeeper for their Los Angeles office. This position has tremendous growth potential for the right candidate that wants to get in on the ground floor of a growing company continually striving for excellence in all facets of the architecture, interiors, and design world.

CHH’s principals have been featured in Forbes Magazine’s “30 Under 30” in its 2018 category for art and style, and the firm ranks among Architectural Digest's "AD100," PIN-UP Magazine’s “New Power Generation,” and AN Interior's “Top 50.” CHH was selected to participate in the 2017 Chicago Architecture Biennial and won the annual competition hosted by the Miami Design District to design innovative holiday decorations for the neighborhood. In 2020, CHH was the recipient of the AIA Los Angeles Emerging Practice Award, the highest honor the organization bestows on an emerging architecture firm for consistently producing innovative work. CHH has collaborated on lines of fabrics, rugs, wallpapers, and other products with top furnishings companies and continues to expand their range.

Your Role:

• Ensure a smooth operation of all supporting roles to the architectural / interiors process
  
  

Your Responsibilities:

Bookkeeping / Financial:

Client Facing

• Prepare client agreements for approval by Principal
• Attain client signatures and field any potential questions
• Prepare invoices for approval by Principal
• Send invoices to clients and field any potential questions
• Receive client payments
  
  

Project Specific

• Input, track and pay vendor bills
• Input, and track project expenses
  
  

General

• Input, track and pay vendor bills
• General bookkeeping
• Pay quarterly tax payments and properly track them
• Prepare monthly financial health reports for Principal to analyze
• Monthly reconciliation of accounts
• Continually optimize all bookkeeping and financial operations utilizing the latest software, technology and resources
  
  

Payroll

• Audit timesheets for office standards compliance
• Audit staff PTO
  
  

Physical Office:

• Maintain supply inventory and organization
• Continually optimize workflows within the office and make recommendations to Principal
  
  

Events:

• Social planning, continuously express appreciation for our team through small social events for birthdays, holidays, exhibition openings, etc.
• Client relations and outreach
  
  

Marketing / Database Maintenance:

• Input, track and maintain office contacts database, project database and digital assets
• Input, track and maintain and client leads and sales pipelines
• Input, track and maintain website and press database
• Prepare award submittals
  
  

Business Development:

• Input, track and maintain potential employee hiring pipelines
• Maintaining operations handbook
  
  

HR Tasks:

• Onboarding of new employees
• Assist Principal in preparing for semi-annual employee performance reviews
• Assist Principal in preparing for annual employee salary reviews
• Maintaining company handbook
  
  

Management:

• Travel and expense coordination for employees
• Scheduling and strategy coordination with Principal
  
  

IT:

• Onboard employees onto various software platforms
  
  

Software Used:

• BQE Core (Accounting / Bookkeeping / Billing)
• ADP (Payroll / HR)
• G Suite (Email/Documents)
• Microsoft Word (Agreements)
• Microsoft Excel (Financial Reporting)
• Adobe Acrobat (Agreements)
• Adobe InDesign (Award Submittals)
• Wrike (Project Management)
• Airtable (Database)
• Streak (CRM)
• Dashlane (Password Management)
  
  

Company Description

Charlap Hyman & Herrero is a Los Angeles / New York-based architecture and design firm that takes a fully integrated approach to conceptualizing and executing spaces in their totality. Principals Adam Charlap Hyman and Andre Herrero, whose backgrounds are in interior design and architecture, lead a practice that considers all aspects of the built environment, from site plan to furniture. Working in various typologies – including buildings, set designs, stores and houses – CHH endeavors to consider divergent art forms and the experiences of multiple senses. They aim to create spaces that become worlds unto themselves, with gesamtkunstwerk at the core of the firm’s objective.

Charlap Hyman & Herrero is a Los Angeles / New York-based architecture and design firm that takes a fully integrated approach to conceptualizing and executing spaces in their totality. Principals Adam Charlap Hyman and Andre Herrero, whose backgrounds are in interior design and architecture, lead a practice that considers all aspects of the built environment, from site plan to furniture. Working in various typologies – including buildings, set designs, stores and houses – CHH endeavors to consider divergent art forms and the experiences of multiple senses. They aim to create spaces that become worlds unto themselves, with gesamtkunstwerk at the core of the firm’s objective.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Architecture and Planning

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