Office Manager/Bookkeeper

St Columban Catholic Church Chillicothe; Chillicothe (OH); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Office Manager to oversee accounting and administrative tasks for a vibrant parish community. This role involves managing financial reports, payroll, and human resources while ensuring effective communication within the parish. The ideal candidate will have a strong background in accounting principles and proficiency in software like Quickbooks and Microsoft Office. The position offers a supportive environment with a comprehensive benefits program, including medical, dental, and retirement plans. If you are a collaborative team player with a passion for community service, this opportunity is perfect for you.

Benefits

Medical insurance

Dental insurance

Vision insurance

Paid time off

Retirement plans

Generous vacation and sick leave

Paid holidays

Qualifications

• 3+ years experience with accounting systems and payroll required.
• Strong organizational skills and attention to detail are essential.

Responsibilities

• Manage financial reports, accounts payable, and payroll processing.
• Serve as a liaison for annual reports and manage parish communications.

Skills

Accounting principles

Budgeting

General ledger

Microsoft Excel

Microsoft Office

Quickbooks

Interpersonal skills

Organizational skills

Education

3 years of accounting experience

Tools

Quickbooks

Microsoft Office

Job description

Description

St. Columban Parish in Chillicothe, MO is seeking a full time Office Manager. This position typically performs a significant amount of accounting work in addition to administrative duties and human resources for the parish school. This position reports to the Pastor and requires at least 3 years’ experience with accounting systems and payroll.

Requirements

Essential Duties:

1. Manage and prepare financial reports and statements including but not limited to monthly/quarterly financial reports and end-of-year fiscal reports.
2. Meet quarterly with Finance Council and Pastor to review finances.
3. Process all accounts payable in a timely manner utilizing Quickbooks.
4. Maintain vendor records.
5. Function as a liaison between the parish and diocese in completing and providing annual reports including annual budget and fiscal year end reports, SEC reports, and Spirituality reports.
6. Manage human resources functions, including processing payroll, recruiting, and onboarding. Manage employee paid time off and benefits.
7. Manage parish offering system, including online giving and contribution records.
8. Compose and publish a weekly church bulletin.
9. Maintain church schedules including altar servers and lectors and Mass schedules.
10. Manage parish communications including phone, mail, email, and website.
11. Other administrative tasks that may be assigned.

Qualifications:

1. Knowledge in accounting principles, budgeting, general ledger.
2. Intermediate skills in general ledger systems and Excel.
3. Proficient skills or ability to learn Microsoft Office and Quickbooks or other accounting software experience.
4. Strong ability to learn software quickly.
5. Handle confidential information with integrity.
6. Maintain a courteous and professional manner.
7. Excellent interpersonal skills-highly collaborative and an effective team member.
8. Strong organizational skills and attention to detail. Ability to meet deadlines through problem-solving and multi-tasking to achieve results with little oversight.
9. Practicing Catholic is an extremely valuable asset for this position.

St. Columban Church offers a comprehensive benefits program, including medical, dental, and vision plans, STD/LTD fully paid by the employer, retirement plans including 403b plan and a defined benefit pension plan. Paid time off includes generous vacation and sick leave plus paid holidays.

Note: All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person trainings prior to hire.