Office Manager - BCV

Byrne1933; City of Cortland (NY); On-site; USD 75,933,000 - 93,126,000; Full time

Benefits offered by this job

Medical, Dental, Vision benefits

401(k) with company match

Tuition reimbursement

Job summary

Byrne Hollow Farm located in Cortland, NY, is seeking an Office Manager to oversee the office, procurement, payroll records, and coordination with HR and vendors. The role focuses on maintaining efficient operations and ensuring compliance with dairy safety and sanitation standards.

The position requires strong organizational skills, familiarity with procurement processes, and the ability to manage multiple administrative functions across shifts and teams.

Qualifications

• GED or High School Diploma required.

Responsibilities

• Organize office operations and procedures, maintain filing systems, and oversee supply requisitions and expense tracking to ensure smooth office functioning.
• Utilize Oracle procurement software to manage the procurement process for plant supplies, including raw materials, equipment, and maintenance supplies.
• Collaborate with internal stakeholders to determine supply needs and specifications, ensuring alignment with operational requirements and budget constraints.
• Record and report payroll hours, monitor attendance records, including temporary associates, and track paid time off, overtime, and late records for accurate reporting.
• Coordinate day labor and temporary associates' hours, track invoicing details, and liaise with HR and temporary agencies to provide support and communication.
• Provide administrative assistance to the plant leadership team by creating presentations, letters, memos, and mailings and assisting in job bids.
• Manage vendor relationships, invoice processing, and timely payments while overseeing plant badge programs and card access.
• Greet visitors, direct calls appropriately, manage incoming calls, maintain the plant bulletin board and phone lists, and distribute mail.
• Act as a point of contact for employees in the absence of HR/Management, assisting with inquiries and guidance.
• Organize administrative documents, manage plant uniform programs, track milk and cream receivables, and support finance reports and inventory reconciliations.
• Compliant with all legal requirements concerning dairy processing and safety on their assigned shift and reports concerning their supervisor/lead.
• Works safely and reports safety concerns promptly to their supervisor/lead and takes corrective actions as necessary to ensure a safe environment.
• Responsible for ensuring direct reports assigned duties and responsibilities are covered during planned and unplanned absence from work, including acting as a backup as necessary.
• Responsible for reporting food safety problems, initiating action, and supporting SQF by maintaining food safety and quality.
• Ensures work areas are sanitary and strictly adheres to sanitation practices.
• Communicates effectively between shifts and other departments.
• All other duties as assigned by leadership.

Skills

Office administration

Payroll tracking

Vendor management

Communication

Education

GED or High School Diploma

Tools

Oracle procurement software

Job description

Byrne Hollow Farm
Cortland, NY 13045, USA

Description

Office Manager

Why Byrne

At Byrne, we foster a culture built on teamwork, excellence, and professionalism. Our greatest strength lies in the exceptional talent and dedication of our team members across every part of the organization. We value their contributions and ensure they’re recognized, rewarded, and compensated in ways that reflect their impact and expertise.

Pay and Benefits

• Hourly Range – $26.50 - $32.50 per hour
• Medical, Dental, Vision benefits available day 1 of employment
• Supplemental benefits available on day 30 of employment
• Eligible for 401 (k) with a company match available on day 90 of employment
• Educational Support via tuition reimbursement and scholarship program

Work Shift and Location

3156 Byrne Hollow Crossing, Cortland, NY 13045

Monday - Friday standard business hours. This will vary based upon business needs and can/will include off shift hours and weekends as needed.

Job Overview

The Office Manager plays a key role in executing assigned Office tasks. This includes overseeing the office activities, including the reception area, mail, purchasing requests, and facilities.

Key Responsibilities

• Organize office operations and procedures, maintain filing systems, and oversee supply requisitions and expense tracking to ensure smooth office functioning.
• Utilize Oracle procurement software to manage the procurement process for plant supplies, including but not limited to raw materials, equipment, and maintenance supplies.
• Collaborate with internal stakeholders to determine supply needs and specifications, ensuring alignment with operational requirements and budget constraints.
• Record and report payroll hours, monitor attendance records, including temporary associates, and track paid time off, overtime, and late records for accurate reporting.
• Coordination: Manage day labor and temporary associates' hours, track invoicing details, and liaise with HR and temporary agencies to provide support and communication.
• Provide administrative assistance to the plant leadership team by creating presentations, letters, memos, and mailings and assisting in job bids.
• Manage vendor relationships, invoice processing, and timely payments while overseeing plant badge programs and card access.
• Greet visitors, direct calls appropriately, manage incoming calls, maintain the plant bulletin board and phone lists, and distribute mail.
• Act as a point of contact for employees in the absence of HR/Management, assisting with inquiries and guidance.
• Organize administrative documents, manage plant uniform programs, track milk and cream receivables, and support finance reports and inventory reconciliations.
• Compliant with all legal requirements concerning dairy processing and safety on their assigned shift and reports concerning their supervisor/lead.
• Works safely and reports safety concerns promptly to their supervisor/lead and takes corrective actions as necessary to ensure a safe environment.
• Responsible for ensuring direct reports assigned duties and responsibilities are covered during planned and unplanned absence from work, including acting as a backup as necessary.
• Responsible for reporting food safety problems, initiating action, and supporting SQF by maintaining food safety and quality.
• Ensures work areas are sanitary and strictly adheres to sanitation practices.
• Communicates effectively between shifts and other departments.
• All other duties as assigned by leadership.

Min. Qualifications

• A minimum of GED or High School Diploma is required.

Byrne

Headquartered in LaFayette, Byrne is a Central New York-based dairy company with a legacy spanning over 90 years. Its operations include an extended shelf-life (ESL) and ultra-high temperature (UHT) pasteurization plant in DeWitt, as well as an ESL manufacturing facility in Cortlandville. Byrne also maintains warehouse facilities in Syracuse and East Syracuse, along with a dedicated ice cream center in Syracuse. As a recognized industry leader, Byrne continues to drive innovation at the forefront of dairy processing and product development.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.