Office Manager and Executive Administrative Assistant

Infiltrator Water Technologies; Old Saybrook (CT); On-site; USD 60,000 - 80,000; Full time

Job summary

Infiltrator Water Technologies seeks an experienced Office Manager / Executive Administrative Assistant to support executive leadership and manage administrative operations in a dynamic manufacturing environment. Candidates should possess strong communication skills, multitasking abilities, and proficiency in Microsoft Office, ideally with a background in manufacturing or operational settings.

Qualifications

• 5+ years of executive-level administrative experience.
• Preferably within manufacturing or industrial corporate environment.
• Experience with vendor coordination or facilities management preferred.

Responsibilities

• Supporting executive leadership and managing administrative operations.
• Coordinating key company programs and providing executive support.
• Managing travel, expenses, calendar, and meeting logistics.

Skills

Excellent communication skills

Multitasking ability

Proficient in Microsoft Office

Job description

Overview

Headquartered in Old Saybrook, CT, Infiltrator Water Technologies is the leading provider of engineered plastic chambers, synthetic aggregates, tanks, advanced wastewater treatment systems, and accessories for the onsite/decentralized wastewater and storm water management industries. The majority of Infiltrator products are manufactured from recycled plastic. Founded in 1987, we operate throughout the US and Canada with 8 manufacturing plants in the US, dedicated sales, and corporate team members. Infiltrator is a pioneer in innovative plastic technologies for underground water management. Infiltrator components are used in most onsite septic systems installed in the United States and Canada. Infiltrator is a proud Corporate Partner of Habitat for Humanity and each year donates components for 50 septic systems serving Habitat homes in North America.Infiltrator is committed to advancing the state of the art in all fronts, including product design, manufacturing, materials, wastewater science, marketing, management, and employee development. In other words, we strive to be the best we can be.

Responsibilities

IWT is seeking an experienced Office Manager / Executive Administrative Assistant to join our growing company! The Office Manager / Executive Administrative Assistant plays a vital role in supporting executive leadership and managing administrative operations across the corporate office of a manufacturing organization. This individual ensures smooth daily operations, efficient coordination of key company programs, and proactive executive support in a dynamic environment. Responsibilities include administrative leadership, program administration, vendor coordination, executive support, travel & expense management, calendar & meeting coordination, meeting logistics, document management, communication and project support.

The ideal candidate will have 5+ years of executive-level administrative experience, preferably within manufacturing, industrial or operational corporate environment. Excellent communications skills, able to represent the executive office with professionalism and discretion. Ability to multitask in a fast-paced environment. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint); ability to learn and adapt to new technologies quickly. Experience with vendor coordination, facilities management, or fleet administration is strongly preferred. Public company experience and knowledge of manufacturing operations are a plus.

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EEO Statement

ADS supports an inclusive workplace that values diversity of thought, experience, and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. ADS is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law.