Office Manager and Bookkeeper

Mike's Factory Direct; Westport (CT); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health benefits

Paid vacation and sick days

Extensive professional training and 개발

Job summary

Mike's Factory Direct in Westport, CT is seeking an Office Manager to oversee accounting and financial record keeping, including A/P, A/R, and bank reconciliations. The role requires strong bookkeeping experience and leadership, with the ability to work independently in a fast-paced retail/remodeling environment.

The candidate will lead the Operations team, design new systems, and support Sales and Operations.

Qualifications

• Significant bookkeeping experience and leadership abilities.
• Ability to work independently in a fast-paced environment.
• Knowledge of QuickBooks and familiarity with retail/remodeling industries is a plus.
• Strong communication and organizational skills are required.

Responsibilities

• Lead and manage the Operations team.
• Design and implement new systems and processes to enhance core business functions.
• Perform accounting duties including accounts payable and receivable, and general ledger.
• Track customer payments and resolve client-related issues.
• Assist with HR tasks including payroll and time/attendance data input.
• Assist with Project Management, including scheduling and job costing.
• Keep up-to-date with key industry knowledge.

Skills

Leadership

Independent worker

Attention to detail

Communication skills

Problem solving

Tools

QuickBooks

CRM integration

Field service software

MS Office

Accounting software

Job description

Small business located in Fairfield County seeking a full time Office Manager for its Westport office location. We are a local business that was established in 1999 specializing in retail looking for a professional to support our growing business. The ideal candidate has strong bookkeeping experience and leadership abilities and can work independently in a fast paced environment providing support to our Sales and Operations teams. Knowledge of QuickBooks and of retail and remodeling/construction industries are a plus.

Position Description:

Position will be responsible for the company’s accounting and financial record keeping, including recording financial transactions, processing accounts receivables and payables and reconciling bank statements. The Office Manager is detail oriented with excellent leadership, organizational, communication and decision making skills.

Responsibilities include:

• Lead and manage the Operations team
• Design and implement new systems and processes to enhance the core business functions
• Perform a wide variety of accounting duties including accounts payable, accounts receivable, and general ledger
• Track customer payments and solve client related problems as needed
• Assist with human resources function, including payroll and commission administration, new employee set-up, and weekly time and attendance data input
• Assist with Project Management, including scheduling and job costing
• Learn and keep up-to-date with key industry business knowledge

Knowledge and Experience:

• Significant experience and knowledge of financial accounting software, including integration with customer relationship management and field service management
• Good knowledge and understanding of general accounting principles and business practices
• Proficiency in MS Office
• Working knowledge of social media and marketing campaigns

Key Competencies and Critical Skills:

• Ability to work independently with minimal supervision
• Self-motivated and self-directed individual with a focus on results and problem solving with strong decision-making skills
• Attention to detail and follow-up, organizational skills, and ability to multi-task
• Superior interpersonal, written, and verbal communication skills
• Dedicated, conscientious worker with a positive, “can do” attitude to create a friendly environment for clients and co-workers
• Willing to give and receive constructive feedback and find ways to improve processes and procedures
• Perform other related duties as assigned

The following critical skills are key to success in our small business:
Customer Focused: Passionate drive to delight our customers and offer solutions that deliver on their expectations
Critical Thinking: Thoughtful process of analyzing and problem solving to reach a well-reasoned solution
Team Mentality: Partnering effectively to drive and execute on our common goals
Learning Agility: Openness to new ways of thinking and acquiring new skills to retain a competitive advantage

Other Information:

• Compensation commensurate with experience (salary plus commissions and bonuses)
• Health benefits, paid vacation and sick days
• Extensive professional training and development
• Reference checks and background screening are required for all candidates