PIVOT Project Coordinator

Chico State Enterprises; Chico (CA); On-site; USD 44,000 - 48,000; Full time

Benefits offered by this job

Employer paid life insurance

Health, dental, and vision insurance

FSA

Paid holidays

Vacation accrual

Sick leave accrual

403(b) retirement plan

Job summary

Chico State Enterprises in Chico, CA seeks a full-time, benefited outreach and student services professional for the Liberal Arts program. The role covers outreach, advising, grant tracking, and program coordination to advance the BA in Liberal Arts.

You will partner with campus units, alumni, and industry contacts to recruit and guide students from inquiry through enrollment, while maintaining grant documentation and program reporting. Benefits include health and retirement options.

Responsibilities

• Develop and implement outreach and enrollment strategies for the Liberal Arts (LART) major.
• Build and maintain the prospective student pipeline from initial inquiry through application, selection, enrollment, and transition into the program.
• Conduct outreach to Chico State students and alumni, community college advisors and fairs, the Alliance for Workforce Development and other North State industry contacts, and other prospective students.
• Plan and conduct information sessions, outreach presentations, campus and community visits, career fairs, and related events; provide clear information about Chico State and Bachelor of Arts (BA) program requirements, timeline to degree, course selection, and program opportunities for career and workforce planning.
• Coordinate with campus units related to outreach, admissions, financial aid, orientation, and registration.
• Provide comprehensive, individual academic advising and major guidance to support admission, enrollment, persistence, and graduation of students, exercising independent judgment in addressing complex student needs.
• Interpret and advise students regarding LART requirements, degree options, academic policies, and pathways to degree completion in support of the campus’s focus on student success, retention, and graduation.
• Review and evaluate student records, transfer credit, and transcripts; identify academic needs and provide guidance with registration and enrollment.
• Work collaboratively with program advisors and the coordinator of the Liberal Studies Program to identify program and student needs and develop creative solutions that support the effective operation of the BA in Liberal Arts.
• Provide student-centered advising to a diverse population of current and prospective nontraditional, adult re-entry, and stopped-out students pursuing the Liberal Arts major in the Liberal Studies Program.
• Maintain organized records of grant cost-share/match commitments and contributions for the project’s required 100% match.
• Work with project leadership, campus personnel, and partners to collect supporting documentation for personnel time, partner contributions, facilities, services, instructional resources, and other allowable match contributions.
• Develop and maintain spreadsheets, databases, and tracking systems; review records for completeness and accuracy and follow up on missing documentation.
• Prepare cost-share/match reports and summaries and maintain records suitable for grant monitoring, reporting, compliance, and audit purposes.
• Assist with other grant documentation and compliance tracking as assigned.
• Maintain accurate applicant, outreach, participant, and program records and prepare enrollment, participation, and program reports for project leadership.
• Coordinate schedules, communications, and logistics for outreach, selection, LART meetings, district partner meetings, mentor activities, professional learning, and other implementation efforts.
• Collaborate with LART program coordinator, Liberal Studies advisors, the College of Communication and Education Student Success Center, LART faculty, workforce partners, and other project personnel.
• Develop and coordinate outreach and program communications, including email, flyers, presentations, website content, newsletters, social media, and other digital or print materials.
• Perform other related duties in support of LART implementation as assigned.

Job description

STATUS: Full-Time / Benefited / Hourly / Non-Exempt

COMPENSATION: $31.96 - $34.62 per hour

DEPARTMENT: School of Education

RECRUITMENT ID: 486

RESIDENCY: Candidate must be a California resident. Chico State Enterprises is not a sponsoring agency for staff and management positions (i.e., H-1B Visas).

ESSENTIAL JOB FUNCTIONS

Outreach and Enrollment

• Develop and implement outreach and enrollment strategies for the Liberal Arts (LART) major.
• Build and maintain the prospective student pipeline from initial inquiry through application, selection, enrollment, and transition into the program.
• Conduct outreach to Chico State students and alumni, community college advisors and fairs, the Alliance for Workforce Development and other North State industry contacts, and other prospective students.
• Plan and conduct information sessions, outreach presentations, campus and community visits, career fairs, and related events; provide clear information about Chico State and Bachelor of Arts (BA) program requirements, timeline to degree, course selection, and program opportunities for career and workforce planning.
• Coordinate with campus units related to outreach, admissions, financial aid, orientation, and registration.

Advising

• Provide comprehensive, individual academic advising and major guidance to support admission, enrollment, persistence, and graduation of students, exercising independent judgment in addressing complex student needs.
• Interpret and advise students regarding LART requirements, degree options, academic policies, and pathways to degree completion in support of the campus’s focus on student success, retention, and graduation.
• Review and evaluate student records, transfer credit, and transcripts; identify academic needs and provide guidance with registration and enrollment.
• Work collaboratively with program advisors and the coordinator of the Liberal Studies Program to identify program and student needs and develop creative solutions that support the effective operation of the BA in Liberal Arts.
• Provide student-centered advising to a diverse population of current and prospective nontraditional, adult re-entry, and stopped-out students pursuing the Liberal Arts major in the Liberal Studies Program.

Grant Tracking and Cost-Share/Match Documentation

• Maintain organized records of grant cost-share/match commitments and contributions for the project’s required 100% match.
• Work with project leadership, campus personnel, and partners to collect supporting documentation for personnel time, partner contributions, facilities, services, instructional resources, and other allowable match contributions.
• Develop and maintain spreadsheets, databases, and tracking systems; review records for completeness and accuracy and follow up on missing documentation.
• Prepare cost-share/match reports and summaries and maintain records suitable for grant monitoring, reporting, compliance, and audit purposes.
• Assist with other grant documentation and compliance tracking as assigned.

Program Tracking, Coordination, and Communications

• Maintain accurate applicant, outreach, participant, and program records and prepare enrollment, participation, and program reports for project leadership.
• Coordinate schedules, communications, and logistics for outreach, selection, LART meetings, district partner meetings, mentor activities, professional learning, and other implementation efforts.
• Collaborate with LART program coordinator, Liberal Studies advisors, the College of Communication and Education Student Success Center, LART faculty, workforce partners, and other project personnel.

• Develop and coordinate outreach and program communications, including email, flyers, presentations, website content, newsletters, social media, and other digital or print materials.
• Perform other related duties in support of LART implementation as assigned.

COMPLIANCE REQUIREMENTS

Satisfactory completion of a background check (including a criminal records check) is required for employment. Chico State Enterprises will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current Chico State Enterprises employee who was conditionally offered the position.

BENEFITS

Benefits for employees working 30 hours or more per week include.

• Employer paid life insurance ($50,000) and long-term disability
• Options for health, dental, and vision insurance
• FSA
• Paid holidays including 1 personal holiday
• Vacation accrual (initially 10 days/year)
• Sick leave accrual (up to 12 days/year)
• Employer contributions to a 403(b) retirement plan (up to 8%)

Paper applications will not be accepted; however, Chico State Enterprises is an Equal Opportunity Employer and is happy to provide reasonable accommodation to applicants at any step of the application process. If you need assistance in this regard, or are having technical difficulties, please contact the Human Resources office at 530-898-6811 or [e-mail] prior to 5:00 p.m. on the document deadline date. The employer is Chico State Enterprises, a nonprofit corporation serving as an auxiliary organization of California State University, Chico. Employment is considered to be at-will.

EQUAL OPPORTUNITY EMPLOYER

Consistent with California law and federal civil rights laws, Chico State Enterprises provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. It is Chico State Enterprises’ policy to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees must provide proof of identity and authorization to work.