Office Manager & Administrative Coordinator

Mysunshare; Denver (CO); On-site; USD 65,000 - 75,000; Full time

Job summary

SunShare, headquartered in Denver, seeks an Office Manager & Administrative Coordinator to ensure the efficient day-to-day operation of the Denver headquarters and to serve as the administrative hub for the organization.

This role provides cross-functional support to Development, Human Resources, and Leadership teams through office management, document coordination, meeting and event planning, administrative support, and operational project coordination.

Qualifications

• Three (3)+ years of experience in office management, administrative coordination, operations, executive support, or a related role.
• Excellent organizational, planning, and project management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Experience coordinating meetings, events, or office operations.
• High level of professionalism, discretion, and confidentiality.
• Proficiency with Google Workspace and Microsoft Office.
• Experience with DocuSign or other electronic document management platforms preferred.

Responsibilities

• Oversee the daily operations of SunShare's Denver office.
• Maintain a professional, organized, and welcoming office environment.
• Order and manage office, kitchen, and breakroom supplies.
• Coordinate office vendors, maintenance requests, and building services.
• Receive, distribute, and process incoming mail and deliveries.
• Coordinate outgoing shipping, courier, and FedEx requests.
• Maintain office equipment and coordinate service as needed.
• Welcome visitors and ensure a positive office experience.
• Coordinate company-wide document routing and signature collection using DocuSign and other document management systems.
• Prepare correspondence, reports, and meeting materials.
• Schedule meetings, reserve conference rooms, and coordinate meeting logistics.
• Organize and maintain electronic and physical filing systems.
• Support company communications and administrative initiatives.
• Maintain shared calendars and administrative resources.
• Coordinate document execution for the Development & PMO team.
• Route agreements, contracts, and project documentation for internal review and executive signatures.
• Track document status and ensure timely completion.
• Organize and maintain project files and records.
• Coordinate onboarding logistics for new hires.
• Prepare workspaces and onboarding materials.
• Assist with employee communications and administrative HR projects.
• Coordinate employee recognition programs and internal events.
• Support HR with special projects as assigned.
• Plan, coordinate, and execute quarterly company meetings held in the Denver.
• Coordinate company-wide All Hands meetings, including scheduling, venue setup, agendas, catering, audiovisual needs, presentation logistics, and attendee communications.
• Plan and coordinate company celebrations, trainings, employee appreciation events, holiday gatherings, and other internal events.
• Coordinate travel, lodging, catering, meeting space, and logistics for company meetings and leadership events as requested.
• Partner with leadership to ensure meetings and events are professionally executed and align with company objectives.
• Manage event timelines, vendor relationships, budgets, and logistics from planning through execution.
• Provide administrative support to leadership and departments across the organization.
• Assist with operational improvement initiatives and special projects.
• Identify opportunities to improve administrative processes and efficiencies.
• Build strong working relationships across departments while providing exceptional internal customer service.

Skills

Organization

Project management

Written & verbal communication

Confidentiality

Meeting & event planning

Cross-functional collaboration

Tools

DocuSign

Google Workspace

Microsoft Office

Job description

Office Manager & Administrative Coordinator

VISION

To be an unstoppable force, rethinking conventional forms of energy, reducing reliance on fossil fuels, being kinder to the environment, and helping anyone and everyone do the same.

MISSION

To give everyone access to clean, renewable energy solutions – enabling consumers to make informed decisions about their energy usage, the environment, and how to better their lives.

COMPANY SUMMARY

SunShare started a movement in 2011 with a simple idea: to give anyone with an electricity bill access to solar energy. Over a decade later, we’ve created something even bigger — a new way for utilities and consumers to move from centralized power generation to distributed energy, tap the power of the private sector, and tackle climate change in a cost-effective manner. SunShare is America’s oldest and most experienced community solar company. We develop, own, operate, and subscribe all of our projects, providing our customers and stakeholders an unparalleled experience. We believe making clean energy choices for businesses, institutions, homeowners, and renters should be easy and affordable, and that anyone with an electric bill should have the option to enjoy clean, solar energy. SunShare is a dynamic, fast-paced, and highly driven company, having developed more than 120 MWs of operational solar projects for both large and small utilities. Our unique focus is developing and operating community-based solar projects. Headquartered in Denver, we are committed to hiring and developing the best talent from around the world. All full time SunShare employees are treated as company owners and receive equity ownership in the form of stock options.

POSITION SUMMARY

The Office Manager is responsible for ensuring the efficient day-to-day operation of SunShare’s Denver headquarters while serving as the administrative hub for the organization. This role provides cross-functional support to the Development, Human Resources, and Leadership teams through office management, document coordination, meeting and event planning, administrative support, and operational project coordination. The ideal candidate is highly organized, proactive, service-oriented, and thrives in a fast-paced environment. They enjoy creating structure, improving processes, anticipating needs, and delivering an exceptional experience for employees, visitors, and business partners.

DUTIES & RESPONSIBILITIES

Office Operations

• Oversee the daily operations of SunShare's Denver office.
• Maintain a professional, organized, and welcoming office environment.
• Order and manage office, kitchen, and breakroom supplies.
• Coordinate office vendors, maintenance requests, and building services.
• Receive, distribute, and process incoming mail and deliveries.
• Coordinate outgoing shipping, courier, and FedEx requests.
• Maintain office equipment and coordinate service as needed.
• Welcome visitors and ensure a positive office experience.

Administrative Coordination

• Coordinate company-wide document routing and signature collection using DocuSign and other document management systems.
• Prepare correspondence, reports, and meeting materials.
• Schedule meetings, reserve conference rooms, and coordinate meeting logistics.
• Organize and maintain electronic and physical filing systems.
• Support company communications and administrative initiatives.
• Maintain shared calendars and administrative resources.

Development & PMO Team Support

• Coordinate document execution for the Development & PMO team.
• Route agreements, contracts, and project documentation for internal review and executive signatures.
• Track document status and ensure timely completion.
• Organize and maintain project files and records.

Human Resources Support

• Coordinate onboarding logistics for new hires.
• Prepare workspaces and onboarding materials.
• Assist with employee communications and administrative HR projects.
• Coordinate employee recognition programs and internal events.
• Support HR with special projects as assigned.

Meetings & Events Coordination

• Plan, coordinate, and execute quarterly company meetings held in the Denver.
• Coordinate company-wide All Hands meetings, including scheduling, venue setup, agendas, catering, audiovisual needs, presentation logistics, and attendee communications. inclusive environment for all employees.
• Plan and coordinate company celebrations, trainings, employee appreciation events, holiday gatherings, and other internal events.
• Coordinate travel, lodging, catering, meeting space, and logistics for company meetings and leadership events as requested.
• Partner with leadership to ensure meetings and events are professionally executed and align with company objectives.
• Manage event timelines, vendor relationships, budgets, and logistics from planning through execution.

Cross-Functional Support

• Provide administrative support to leadership and departments across the organization.
• Assist with operational improvement initiatives and special projects.
• Identify opportunities to improve administrative processes and efficiencies.
• Build strong working relationships across departments while providing exceptional internal customer service.
• Perform other duties as assigned.

Required Qualifications

• Three (3)+ years of experience in office management, administrative coordination, operations, executive support, or a related role.
• Excellent organizational, planning, and project management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Experience coordinating meetings, events, or office operations.
• High level of professionalism, discretion, and confidentiality.
• Proficiency with Google Workspace and Microsoft Office.
• Experience with DocuSign or other electronic document management platforms preferred.

Preferred Qualifications

• Experience supporting multiple departments within a growing organization.
• Experience planning corporate meetings and employee events.
• Experience supporting Human Resources, Operations, or Development teams.
• Experience coordinating vendors, contracts, and office facilities.

Knowledge, Skills & Abilities

• Exceptional organizational and time management skills.
• Strong customer service mindset.
• Ability to prioritize competing requests while maintaining accuracy.
• Excellent interpersonal and relationship-building skills.
• Ability to anticipate needs and solve problems proactively.
• Strong judgment and ability to maintain confidentiality.
• Comfortable working independently with minimal supervision.
• Adaptable and thrives in a changing environment.

Physical Requirements

• Ability to sit, stand, and walk throughout the workday.
• Ability to occasionally lift and move packages and office supplies up to 25 pounds.
• Frequent use of computers and other standard office equipment.
• Occasional setup and breakdown of meetings and company events.

Compensation & Benefits

Base salary of $65,000 - $75,000 depending on experience. Additionally, every full-time employee of SunShare receives stock options in the company, with the goal of allowing employees to participate in the increased value that they create. This position includes a competitive benefits package. Benefits include health, dental and vision insurance benefits with up to 100% of premiums covered by the company, company sponsored disability coverage, company sponsored life insurance coverage, eligibility to participate in a company matched 401(k) plan, and eligibility to participate in SunShare’s stock option plan, as well as paid time off and paid holidays.

SunShare offers industry competitive packages and benefits. We are a truly diverse team of passionate, clean energy aficionados with a vibrant culture.

No, really. It’s one of our company values! We strive to be our friendliest selves to our teams, customers, and community. We also embrace and actively nurture diversity.

Great Location

We spend a lot of time together so it’s important to have a nice environment. Our Denver offices are professionally designed and are right in the heart of the city. We also offer virtual-office flexibility as needed.

We Love Animals

We care about the Earth and all creatures in it, but we ESPECIALLY like dogs! Our dogs are part of the SunShare team and report to our CKO (Chief K-9 Officer).

Balance and camaraderie with colleagues is important. We are hard-working and results-driven professionals, but we like to celebrate our wins, cut-loose together, and have a laugh.