OFFICE MANAGER

Chartwells School Dining Services K12; Weston (CT); On-site; USD 48,000 - 50,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

Disability Insurance

Retirement Plan

Paid Time Off

Holiday Time Off

Associate Shopping Program

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Commuter Benefits

Employee Assistance Program

FSAs

Paid Parental Leave

Personal Leave

Job summary

Chartwells K12 is seeking an Office Manager to oversee accounting activities, payroll, and HR administration for personnel. You will manage cash control, accounts payable/receivable, and profit and loss reconciliations, while supporting data entry, records, and documentation.

Responsibilities include coordinating events, reporting, and handling the POS, camera, and digital signage systems. 3+ years of admin experience and MS Office proficiency are essential.

Qualifications

• 3 years of administrative and clerical experience in an office or related environment.
• Thorough knowledge of contract administration and office procedures.
• Working knowledge of financial reporting processes.
• Proficient in MS Office products, including Word, Excel, PowerPoint, Outlook.

Responsibilities

• Analyze and organize office operations and procedures, including payroll and records management.
• Improve office productivity through appropriate software tools and processes.
• Develop resources to improve workflow and efficiency.
• Establish uniform correspondence procedures and style practices.
• Create procedures for records retention, protection, and disposal.
• Plan office layout, budget, and cost-reduction initiatives.
• Review clerical and personnel records for accuracy and timeliness.
• Prepare activity reports for management guidance.
• Coordinate activities across clerical departments or workers.
• Perform other duties as assigned.

Skills

Administrative experience

Payroll coordination

Office software proficiency

Tools

MS Office

Job description

Chartwells K12

Salary: $48,000 - $50,000

Other Forms of Compensation: Medical, DentrAl, Vision, 401k w/company match

Pay Grade: 9

Chartwells K12's goal is to make sure students leave the cafeteria happier and healthier than they came in, by serving food kids love to eat and creating custom dining programs. With more than 16,000 associates in 4,500 schools, ranging from large public institutions to small charter and private schools, Chartwells K12 is built on decades of food, education and operational experience driven by top culinary, nutrition, wellness, and sustainability talent. For more information, visit www.ChartwellsK12.com.

Job Summary

Summary: As an Office Manager, you will perform a variety of duties including coordination of all business unit accounting activities, maintaining cash control, payroll, including Living Wage Ordinance compliance, accounts payable, accounts receivable, profit and loss reconciliations, and human resources administration/benefits for personnel. You will coordinate routine office duties to include data entry, associate files, record retention, and support documentation. Other duties include coordinating associate events, monthly and annual business reports as well as handling the POS system, camera system and digital signage.

Essential Duties and Responsibilities

• Analyzes and organizes office operations and procedures such as bookkeeping, preparation of payrolls, personnel, information management, filing systems, requisition of supplies, and other clerical services.
• Maximizes office productivity through proficient use of appropriate software applications.
• Researches and develops resources that create timely and efficient workflow.
• Establishes uniform correspondence procedures and style practices.
• Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records.
• Plans office layout, develops office budget, and initiates cost reduction programs.
• Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness.
• Prepares activities reports for guidance of management.
• Coordinates activities of various clerical departments or workers within department.
• Performs other duties as assigned.

Qualifications

• 3 years of administrative and clerical experience in an office, hotel, corporate and/or related work environment.
• Thorough knowledge of contract administration and office procedures.
• Working knowledge of processes and systems including financial reporting.
• Proficient computer skills and knowledge of MS Office products, including Word, Excel, PowerPoint, Outlook, and internet.

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Chartwells K-12 maintains a drug-free workplace.

Applications are accepted on an ongoing basis.

Associates at Chartwells K-12 are offered many fantastic benefits

• Medical
• Dental
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Holiday Time Off (varies by site/state)
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Paid Parental Leave
• Personal Leave

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

https://www.compass-usa.com/wpcontent/uploads/2023/08/2023_WageTransparency_ChartwellsK12.pdf

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Chartwells K12

JENNIFER HILL