Office Manager

NVIDIA Corporation; Westford (MA); Vor Ort; USD 84.000 - 144.000; Vollzeit

Zusammenfassung

NVIDIA Corporation seeks an organized, proactive Office Manager to lead workplace operations at our Westford, MA office. This on-site role serves as the primary contact for site and facilities matters, ensuring smooth daily operations and alignment with NVIDIA’s standards.

Responsibilities include overseeing reception, security, EHS, space planning, budgets, vendor relations, and cross-functional collaboration to drive employee engagement and a superb workplace experience.

Qualifikationen

• 8+ years of proven experience in office management, facilities management, or a similar operational leadership role.
• Bachelor’s degree in Business Administration or equivalent experience.
• Outstanding communication and interpersonal skills.
• Strong customer service orientation with the ability to engage effectively across all organizational levels.
• Demonstrated ability to prioritize in a fast-paced environment.

Aufgaben

• Serve as the primary point of contact for Site Leaders, the RESS Regional Lead, and employees on day-to-day operational matters.
• Oversee all aspects of site operations including reception, security, business continuity, emergency response, EHS, ergonomics, sustainability initiatives, food services, office supplies, records retention, asset management, and recycling programs.
• Manage and continuously improve the physical workplace to ensure it is safe, compliant, functional, and supports employee productivity.
• Partner with Site Leadership and the RESS Regional Lead to build and sustain an outstanding employee experience, including supporting action planning from employee surveys, NV Suggestion Box feedback, and site meeting insights while collaborating cross‑functionally to drive engagement initiatives.
• Partner with Finance and the RESS Regional Lead to prepare, manage, and forecast site operating budgets while identifying opportunities to optimize facilities management costs without reducing service levels.
• Oversee vendor relationships, contracts, insurance requirements, and risk management processes, serving as the primary liaison with landlord property management.
• Lead space planning and facilities coordination including occupancy and seating plans, office moves, expansions, and facilities projects (HVAC, electrical, plumbing), while managing visits from internal leaders, external guests, and regulatory agencies.
• Support site logistics and operations including corporate shipping and receiving, global trade activities, IT partnership for new hire setup, telecommunications, videoconference, lab/site requirements, and lead Global Citizenship initiatives such as employee events, charitable programs, and community engagement.

Kenntnisse

Office management

Facilities management

Operational leadership

Communication

Customer service

Interpersonal skills

Prioritization

Ausbildung

Bachelor's degree in Business Administration

Jobbeschreibung

NVIDIA has been transforming computer graphics, PC gaming, and accelerated computing for more than 25 years. It’s a unique legacy of innovation that’s fueled by great technology—and amazing people. Today, we’re tapping into the unlimited potential of AI to define the next era of computing. An era in which our GPU acts as the brains of computers, robots, and self-driving cars that can understand the world. Doing what’s never been done before takes vision, innovation, and the world’s best talent. As an NVIDIAN, you’ll be immersed in a diverse, supportive environment where everyone is inspired to do their best work. Come join the team and see how you can make a lasting impact on the world.

At NVIDIA, we are seeking an organized, proactive, and service-focused Office Manager to lead workplace operations at our Westford, MA office. We rely on this role as the primary contact for workplace and facilities matters, helping us maintain smooth daily operations and a safe, efficient, and welcoming environment that aligns with NVIDIA’s global standards. This is an on-site position requiring daily presence at the Westford, MA office. This role involves managing facility‑related issues during business hours and may require being contacted outside of regular hours for urgent matters, using discretion to respond as appropriate. The Office Manager works closely with Site Leaders, Finance, the RESS Regional Lead, and cross‑functional teams. They support operational needs, maintain consistent service delivery, and implement workplace guidelines. This role also plays an important part in improving employee engagement, workplace satisfaction, and overall service quality through collaboration with key partners.

What you’ll be doing:

In the role of office management, you will:

• Serve as the primary point of contact for Site Leaders, the RESS Regional Lead, and employees on day-to-day operational matters, ensuring smooth and efficient site operations.
• Oversee all aspects of site operations including reception, security, business continuity, emergency response, Environmental Health & Safety (EHS), ergonomics, sustainability initiatives, food services, office supplies, records retention, asset management, and recycling programs.
• Manage and continuously improve the physical workplace to ensure it is safe, compliant, functional, and supports employee productivity.
• Partner with Site Leadership and the RESS Regional Lead to build and sustain an outstanding employee experience, including supporting action planning from employee surveys, NV Suggestion Box feedback, and site meeting insights while collaborating cross‑functionally to drive engagement initiatives.
• Partner with Finance and the RESS Regional Lead to prepare, manage, and forecast site operating budgets while identifying opportunities to optimize facilities management costs without reducing service levels.
• Oversee vendor relationships, contracts, insurance requirements, and risk management processes, serving as the primary liaison with landlord property management.
• Lead space planning and facilities coordination including occupancy and seating plans, office moves, expansions, and facilities projects (HVAC, electrical, plumbing), while managing visits from internal leaders, external guests, and regulatory agencies.
• Support site logistics and operations including corporate shipping and receiving, global trade activities, IT partnership for new hire setup, telecommunications, videoconference, lab/site requirements, and lead Global Citizenship initiatives such as employee events, charitable programs, and community engagement.

What we need to see:

• 8+ years of proven experience in office management, facilities management, or a similar operational leadership role
• Bachelor’s degree in Business Administration or equivalent experience
• Outstanding communication and interpersonal skills
• Strong customer service orientation with the ability to engage effectively across all organizational levels
• Demonstrated ability to prioritize in a fast-paced environment

Ways to stand out from the crowd:

We’re looking for someone who goes beyond operational execution and actively improves the work environment. You will stand out by demonstrating success in managing complex site operations with precision and accountability. Crafting and implementing scalable, efficient operational strategies. Applying strong analytical and problem‑solving skills to address challenges! Leading initiatives that enhance workforce involvement and improve the workplace experience. Delivering facilities and operational projects on time and within budget! Widely considered to be one of the technology world’s most desirable employers, NVIDIA offers highly competitive salaries and a comprehensive benefits package. As you plan your future, see what we can offer to you and your family www.nvidiabenefits.com/

Your base salary will be determined based on your location, experience, and the pay of employees in similar positions. The base salary range is 84,000 USD - 143,750 USD. You will also be eligible for equity and benefits.

Applications for this job will be accepted at least until October 11, 2026.

This posting is for an existing vacancy. NVIDIA uses AI tools in its recruiting processes.

NVIDIA is committed to fostering an inclusive work environment and proud to be an equal opportunity employer. As we highly value diversity in our current and future employees, we do not discriminate (including in our hiring and promotion practices) on the basis of race, religion, color, national origin, gender, gender expression, sexual orientation, age, marital status, veteran status, disability status or any other characteristic protected by law.

NVIDIA pioneered accelerated computing. Today, our AI infrastructure powers global intelligence, transforming every industry. Learn more about NVIDIA.