Office Manager

Garda Capital Partners; Wayzata (MN); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Discretionary bonus

Healthcare plan

401(k) matching

Job summary

Garda Capital Partners in Wayzata is seeking an Office Manager to ensure efficient operation of the Wayzata office and contribute to a professional client experience. The role involves managing reception, phone lines, mail, and supplies, plus coordinating meetings and events.

You will collaborate with the global admin team, assist other staff, and handle office logistics with a proactive, autonomous approach. A flexible, client-focused mindset is essential.

Qualifications

• 0-2+ years previous administrative/office support experience in a corporate environment.
• Strong attention to detail.
• Ability to prioritize and multi-task appropriately.
• Self-starter, able to work in a highly dynamic environment with a high degree of autonomy.
• Excellent telephone etiquette and demonstrated ability to deal professionally with a variety of people at all levels internally and externally.

Responsibilities

• Provide welcoming, professional reception for clients and visitors, in person and on the phone.
• Answer Garda main phone lines and direct calls as appropriate.
• Assist and provide back-up support to other office staff.
• Receive, sort and forward incoming mail and deliveries; coordinate outgoing mail or shipping.
• Coordinate ordering, receiving, stocking and distribution of office & breakroom supplies.
• Provide coordination and logistical support for meetings: scheduling, room reservations, video requirements, materials and catering.
• Manage local conference room calendars, meeting requests and catering for the office.
• Lift and move office supplies and packages up to 25 lbs.
• Liaise with global admin support to coordinate tasks and standardized admin processes.

Skills

Communication skills

Attention to detail

Prioritization & multitasking

Self-starter

Telephone etiquette

Job description

Garda Capital Partners (Garda) is a multi-billion dollar alternative investment firm with over 22 years of experience deploying relative value strategies across fixed income markets for institutional investors. We hire, grow, and mentor great talent and remain steadfast in our commitment to building a culture that helps them succeed. Garda is more than a workplace. We are built on trust, integrity, and a shared vision for how we work together, the enduring relationships we build, and the consistency of our results. Garda's primary offices are located in Wayzata, New York City, West Palm Beach, Geneva, Zug, Copenhagen, Singapore, and Scottsdale.

Garda is seeking an Office Manager who has excellent organizational skills for our Wayzata office. The ideal candidate will ensure efficient operation of office duties and play an important role contributing to the success of both the team and our valued clients.

Responsibilities

Essential functions will include but not be limited to the following:

• Excellent verbal and written communication skills.
• Ensure clients and other visitors experience a professional, welcoming, and friendly reception, both in person and on the phone.
• Responsible for answering the Garda main phone lines and directing calls as appropriate.
• Aid and temporary back‑up to other support staff in the office.
• Receive, sort and forward incoming mail and deliveries. Coordinate and manage outgoing mail services or shipping.
• Must have reliable transportation to run office errands.
• Coordinate the ordering, receiving, stocking and distribution of office & breakroom supplies.
• Provide coordination and logistical support for meetings (assist with scheduling, room reservations, video requirements, meeting materials/presentation prep, catering).
• Manage local conference room calendars, meeting requests and catering requests for the office.
• Ability to lift and move office supplies and packages (up to 25 lbs).
• Liaise with the global admin support team to coordinate tasks and deliverables as assigned. Ensure standardized admin processes, cost effective office management, event planning, etc.

Desired Qualifications

• 0-2+ years previous administrative/office support experience in a corporate environment.
• Strong attention to detail.
• Ability to prioritize and multi‑task appropriately.
• Self-starter, able to work in a highly dynamic environment with a high degree of autonomy.
• Excellent telephone etiquette and demonstrated ability to deal professionally with a variety of people at all levels internally and externally.

The Team

The Global Admin team plays an integral role in supporting the success of Garda’s various operational functions and client‑service businesses. Behind the scenes of every big meeting, internal group function, and deadline met is the admin team who ensures each detail is meticulously handled. Our team members work collaboratively and apply their specialized knowledge and experience to help deliver the best service to Garda’s employees and clients.

Compensation & Benefits

This role is also eligible for other forms of compensation and benefits, such as a discretionary bonus, healthcare plan, 401(k) matching program, etc. Within the range, individual pay is determined by work location and additional factors, such as job‑related skills, experience, and relevant education.

Base Salary for this role is expected to be between:
$55,000 - $65,000 USD