Office Manager

Kiernan Trebach LLP; Washington (District of Columbia); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance and AD&D Insurance

Dental Insurance

Vision Insurance

401(k) Profit Sharing

Medical Flexible Spending Account

Dependent Care Flexible Spending Allow

Job summary

Kiernan Trebach LLP is seeking an experienced Office Manager to run the Washington, DC office. You will oversee daily operations, staff, vendors, and facilities to ensure a professional, efficient workplace.

The ideal candidate has 5+ years in office management within a professional services environment, with strong organizational and leadership skills. This role offers a competitive salary and comprehensive benefits.

Qualifications

• 5+ years in office management or admin operations, preferably in a law firm or professional services.
• Experience supervising administrative staff.
• Strong organizational skills with attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with budgets, expenses, invoices, purchasing, and vendor relationships.

Responsibilities

• Oversee day-to-day operations of the Washington, DC office to ensure efficiency and professionalism.
• Manage and coordinate administrative and office support staff workloads and priorities.
• Serve as a resource for attorneys and staff on operations and firm policies.
• Coordinate office calendars, meetings, events, visitors, and other activities.
• Manage relationships with building management, vendors, and external partners.
• Oversee facilities: maintenance, security, supplies, equipment, and upkeep.
• Monitor office supply inventory and procurement to support daily operations.
• Coordinate purchase, maintenance, and replacement of equipment and furniture with firm teams.
• Assist with office budgets, expense tracking, invoices, POs, and vendor payments.
• Review and process administrative invoices and expenses, ensuring accuracy and approvals.

Skills

Office management

Staff supervision

Budgeting & invoices

Vendor management

Communication skills

Problem-solving

Job description

About The Firm

We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to create a diverse working environment while remaining sensitive to the needs of our employees and their families. Kiernan Trebach has become respected for our effective defense of clients ranging from Fortune 100 companies to individuals and small business owners. We take pride in knowing our clients, understanding what they want, and exceeding their expectations.

The Role

We are seeking an experienced Office Manager to oversee the day-to-day administrative and operational functions of our Washington, DC office. This position will play a key role in ensuring the office operates efficiently and effectively. The Office Manager will oversee office operations, coordinate administrative support, manage vendors and facilities, support attorneys and staff, and serve as a central point of contact for day-to-day office needs. The ideal candidate will be highly organized, proactive, and solutions-oriented, with strong communication and leadership skills. This individual should be comfortable managing multiple priorities, coordinating with Firm leadership and staff, and maintaining a welcoming, well-run, and professional office environment.

What You Will Do

As an Office Manager in our Washington, DC Office, the following duties would be expected of you:

• Oversee the day-to-day operations of the Washington, DC office and ensure the office functions efficiently and professionally.
• Manage and coordinate the work of administrative and office support staff, including assigning responsibilities, prioritizing tasks, and monitoring workflow.
• Serve as a resource and point of contact for attorneys and staff regarding office operations, administrative needs, and Firm policies and procedures.
• Coordinate office calendars, meetings, events, visitors, and other office activities.
• Manage relationships with building management, vendors, service providers, and other external partners.
• Oversee office facilities, including maintenance, repairs, security, access, supplies, equipment, and general office upkeep.
• Manage office supply inventory and procurement, ensuring appropriate supplies and equipment are available to support daily operations.
• Coordinate the purchase, maintenance, and replacement of office equipment, furniture, technology, and other business needs in partnership with appropriate Firm teams.
• Assist with office budgets, expense tracking, invoices, purchase orders, and vendor payments.
• Review and process administrative invoices and expenses, ensuring accuracy and appropriate approvals.

What You Will Bring

Our ideal candidate will have significant office management or administrative operations experience and the following credentials/skills:

• 5+ years of office management, office administration, administrative operations, or a related role; experience in a law firm or professional services environment strongly preferred.
• Prior experience supervising, managing, or coordinating the work of administrative or office support staff.
• Demonstrated ability to manage day-to-day office operations in a fast-paced professional environment.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities and competing deadlines.
• Experience managing vendors, facilities, office supplies, equipment, and other operational needs.
• Experience with budgets, expense management, invoices, purchasing, and vendor relationships.
• Strong interpersonal and communication skills, with the ability to work effectively with attorneys, staff, Firm leadership, vendors, and external contacts.
• Strong problem-solving skills and a proactive approach to identifying and addressing operational issues.

Compensation

The anticipated salary range for this position is $60,000 - $90,000 annually, depending upon experience, qualifications, and other job-related factors.

Benefits

• Health Insurance
• Life Insurance and AD&D Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Profit Sharing
• Medical Flexible Spending Account
• Dependent Care Flexible Spending Account
• Holiday Pay
• Long-Term Disability
• Short-Term Disability
• Flexible Schedules

Why You'll Love Us

At Kiernan Trebach LLP, we commit our talents and energy to continue a decades-long practice devoted to defense litigation and counseling the Firm's clients on issues that affect their potential for litigation. Kiernan Trebach represents clients on a national basis, and maintains twelve offices in nine states plus the District of Columbia, with local presence in several others. Our lawyers have appeared in the courts of over 35 states and territories.

Equal Opportunity Statement

• Kiernan Trebach LLP is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard for race, ethnic background, color, religion, sexual orientation, age, gender identity, national origin, veteran status, disability or genetic information.**