Office Manager

Beacon Hill; Waltham (MA); On-site; Full time

Job summary

A fast-paced biopharmaceutical company in Waltham is seeking an Office Manager for a temp-to-hire position. The role involves managing office operations, supporting various departments, and ensuring a professional environment. Ideal candidates should have strong organizational skills and experience in office administration.

Benefits

Free on-site parking

Medical benefits

Dental benefits

Vision benefits

Qualifications

• 5+ years in a similar role or 2+ years with a Bachelor's degree.
• Background in office administration, hospitality, or concierge services.

Responsibilities

• Manage and maintain overall efficiency of office operations.
• Order and track office supplies, manage inventory.
• Schedule meetings and support company events.

Skills

Communication

Time Management

Multitasking

Proficiency with Microsoft Office Suite

Education

High school diploma or GED

Bachelor's degree

Job description

This range is provided by Beacon Hill. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$30.00/hr - $35.00/hr

Job Posting: Office Manager (Temp to Hire)
Location: Waltham, MA
Hours: Monday-Friday, 8:30 AM - 5:30 PM
Work Arrangement: 4-5 days onsite

Pay: $30-35 (pending years of experience)
Start Date: ASAP
Parking: Free on-site parking available

We are seeking a highly organized and proactive Office Manager for a temp-to-hire opportunity at a fast-paced and growing biopharmaceutical company in Waltham. This individual will be responsible for managing day-to-day office operations, supporting various departments, and creating a positive, professional experience for employees and visitors.

Key Responsibilities:

• Manage and maintain the overall efficiency of office operations
• Order and track office supplies, manage inventory, and coordinate facility maintenance
• Schedule meetings, manage conference rooms, and support company events and team gatherings
• Coordinate daily lunch catering and general office logistics
• Assist with new hire onboarding, including workstation setup and orientation
• Maintain clean and organized reception and common areas
• Greet visitors, answer phones, manage mail and deliveries
• Provide administrative support to executives and teams as needed
• Assist in office move logistics and cross-functional projects
• Maintain company files, records, and databases

Qualifications:

• High school diploma or GED with 5+ years in a similar role, or Bachelor's degree with 2+ years of related experience
• Background in office administration, hospitality, or concierge services
• Excellent communication, time management, and multitasking skills
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work independently, handle confidential information, and adapt to shifting priorities
• Professional, friendly, and service-oriented demeanor

If you're a hands-on office professional who thrives in a collaborative environment and can hit the ground running, we'd love to hear from you.

Apply today for immediate consideration!

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Administrative and Support Services

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