Office Administrator

BCM Controls Corporation; Woburn (MA); On-site; Full time

Job summary

An established industry player is on the lookout for a dedicated Office Administrator to join their dynamic team. This role offers a unique opportunity to contribute to a supportive work environment while managing essential office functions and providing operational support. Ideal candidates will possess strong organizational skills and experience with Microsoft Office applications, ensuring smooth daily operations. With a focus on employee growth and a culture of recognition, this position promises not only a competitive salary but also a chance to develop your career in a thriving company that values work-life balance and professional development. If you're ready to make a difference, this is the place for you!

Benefits

401(k) plan with company match

Medical insurance

Dental insurance

Vision insurance

Tuition Reimbursement

Short and Long-Term Disability Insurance

Company paid Life and AD&D insurance

Work/Life Balance

Career growth opportunities

Qualifications

• 1-3 years of experience in office administration or related field.
• Intermediate to advanced skills in Microsoft Office applications.

Responsibilities

• Manage office supplies and equipment maintenance.
• Support operations with billing and project documentation.
• Assist accounting with cash receipts and inventory.

Skills

Microsoft Excel

Microsoft Word

Customer Service

Communication Skills

Organizational Skills

Analytical Skills

Education

High School Diploma

Associate's Degree

Tools

Office Equipment

Billing Software

Job description

At BCM Controls, we are focused on our people, our culture, and our business. Our goal is to be the “Best Place You Will Ever Work!” We are growing and looking to hire great people to support our vision. BCM specializes in building automation, security systems and energy services for commercial, institutional, and industrial clientele. There is no better place to develop your skills, establish a career and make a difference than BCM Controls.

What we offer you:

• Market, competitive wages based on experience
• Opportunities for career growth, training, and development
• A recognition culture with dynamic leadership
• Work/Life Balance
• 401(k) plan with company match
• Excellent medical, dental, vision and Rx drug insurance
• Company paid Life and AD&D insurance
• Short and Long-Term Disability Insurance
• Tuition Reimbursement

What you’ll do:

General Office Administration

• Answer phone calls and greet visitors.
• Manage communication with the landlord and cleaning company for building maintenance.
• Monitor and order office and kitchen supplies.
• Maintain office equipment and oversee company clothing orders.
• Handle Verizon phone orders and plan changes.
• Coordinate food orders for company training sessions and meetings.
• Sort and distribute daily mail.
• Arrange travel for staff as needed.

Operations Support

• Set up new projects and order certificates of insurance.
• Distribute billing worksheets to project managers.
• Handle monthly construction billing and update anticipated project completion dates.
• Complete and send substantial completion documents.
• Distribute monthly customer surveys.
• Process post-construction invoices monthly.

Accounting Department Support

• Process cash receipts and bank deposits.
• Manage inventory order receipts.
• Assist with accounts receivable collections.

Who you are:

• You have a strong work ethic, take pride in your workmanship, collaborate well with others, and have a continuous desire to learn
• 1-3 years of work experience in a similar role or environment; internship experience acceptable
• Intermediate to advanced skills in Microsoft Excel and Word
• Strong customer service, verbal and written communication skills
• Ability to work in fast-paced environment, to be analytical, and multi-task
• Highly organized and detail oriented

Salary range: $26 - $30 per hour

Reports to Contracts Manager