Office Manager

Alsco Inc.; Virginia Beach, Northern (VA, KY); Hybrid; USD 63,000 - 77,000; Full time

Benefits offered by this job

401(k) match

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid time off

EAP

Job summary

Alsco Uniforms seeks an Office Manager to report to the General Manager and ensure all front office functions are performed productively and professionally. The role supervises office staff and maintains day-to-day operations across reconciliations, deposits, payroll, HR, and reporting.

The position requires strong English communication, at least three years of office experience, and a solid grasp of accounting principles. A valid driver’s license and willingness to travel are needed.

Qualifications

• Associates degree in business or equivalent experience.
• Minimum 3 years broad office experience; full-charge bookkeeper background preferred.
• Ability to supervise staff and communicate effectively.
• Valid driver’s license with clean driving record.
• Solid understanding of accounting functions and principles.
• Proficiency with office equipment and computers.

Responsibilities

• Organize and supervise all branch office staff and functions, having overall responsibility of the office.
• Ensure backup personnel are in place to perform office functions as needed.
• Perform reconciliations, auditing, daily deposits, customer master maintenance, daily revenue calculation, daily branch journal, branch item maintenance, bank statements, fixed asset reports, accrual reconciliations, property and sales tax reporting.
• Calculate commissions, process payroll, oversee HR functions and compliance with federal and state law.
• Financial analysis, forecasting and month-end closing steps.

Skills

Communication

Office experience

Supervisory experience

Driver's license

Accounting basics

Office equipment

Education

Associates degree

Tools

Ten-key calculator

Reprographic equipment

Job description

Description

Classification:
Exempt

Compensation:

$70,000 per year salary

Job Summary:
The Office Manager is responsible to the General Manager in making certain that all functions of the front office are performed in a productive, proactive, and professional manner. All office personnel report to the Office Manager.

Essential Functions:

• Organize and supervise all branch office staff and functions, having overall responsibility of the office.
• Ensure backup personnel are in place to perform office functions as needed.
• Perform tasks such as reconciliations, auditing, daily deposits, Customer master maintenance, daily revenue calculation, daily branch journal, Branch item maintenance, bank statements, fixed asset reports, accrual reconciliations, property and sales tax reporting.
• Calculate commissions, process payroll, oversee HR functions and compliance with federal and state law.
• Financial analysis, forecasting and Month-end closing steps.

Additional Functions:

• Daily computer backups, hardware setups, routine computer maintenance (with assistance from IT department).
• Maintain and rotate, according to Company purging guidelines, boxed and stored company documentation (i.e., payroll records, employee records, banking records, COD records, sales tax records, etc.)

Qualifications:

• Excellent verbal and written communication skills in English, ability to comprehend and follow direction, as well as strong time management skills.
• Three years minimum broad office experience. (Preferably in the capacity of full charge bookkeeper or similar role).
• Prior supervisory experience is preferred, but not required.
• Have a valid driver’s license and maintain a driving record free of chargeable accidents, speeding, safety or other violations.
• Solid understanding of accounting functions and principles. (Obtained through formal training, education or on the job training.)
• Good working knowledge of office equipment, including skills in operating and troubleshooting computers, ten key calculator, reprographic equipment, and other office equipment.

Education:

• Associates degree in business or similar experience.

Typical Physical Activity:

• Standing, walking, sitting, talking, hearing, speaking, pulling, pushing, occasional lifting of boxes up to 15 lbs., occasional moving or lifting office equipment of up to 50 pounds, driving, filing, stooping, fine dexterity, operating office equipment.

Typical Environmental Conditions:

• Primary job requirements will be performed indoors, in a typical office environment (i.e., desks, file cabinets, office equipment).
• Separate computer room (computer servers are kept in a locked cabinet within a temperature controlled environment).

Travel Requirements:

• Occasionally, driving to Post Office, office supply stores, remote service locations. May be required to attend annual or bi-annual Office Manager’s meetings.

• 401 K Plan with Company Match
• Medical, Dental, Vision, and FSA/HSA
• Life Insurance, Disability Insurance
• Vacation, Sick Time, Holidays
• Employee Assistance Program (EAP)

Benefits may vary for positions covered by a collective bargaining agreement.

For a general description of benefits that are being offered for this position, please visit alsco.com/benefits.

About Us:

We are Alsco Uniforms. We've been committed to our customers since 1889, proudly pioneering the uniform and linen rental industry and growing into a global leader serving over 350,000 customers across 13 countries. We provide exceptional service and create solutions that strengthen our customers’ operations.

At Alsco, our diverse workforce drives performance, innovation, and exceptional service. We're looking for individuals who want to build a rewarding career while making a meaningful impact. Explore how Alsco helps you build a successful career with competitive compensation, benefits, and ongoing opportunities for growth.

Join our team and build your career with Alsco Uniforms!

Equal Opportunity Employer:

Alsco Uniforms provides equal employment opportunities to all applicants and employees without regard to race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status, or any other status protected by applicable federal, state, or local law. The Company also provides reasonable accommodation to qualified individuals with disabilities in accordance with applicable law.

Thank you for your interest in joining Alsco Uniforms. Employment is contingent upon successful completion of background and drug screening.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.