Office Manager

Alsco; Virginia Beach (VA); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

401K Plan with Company Match

Medical, Dental, Vision, and FSA/HSA

Life Insurance, Disability Insurance

Vacation, Sick Time, Holidays

Employee Assistance Program (EAP)

Job summary

Alsco Uniforms is seeking an Office Manager who reports to the General Manager and ensures all front office functions run productively, proactively, and professionally. The Office Manager oversees staff, HR tasks, and financial reporting to maintain smooth branch operations.

The role requires an Associate degree in business or equivalent experience, at least three years of broad office experience, and strong English communication.

Qualifications

• Associates degree in business or equivalent experience.
• Strong verbal and written communication skills in English.
• Minimum three years broad office experience; supervisory experience preferred.

Responsibilities

• Organize and supervise branch office staff and functions.
• Ensure backup personnel are in place to cover office functions.
• Handle reconciliations, auditing, deposits, and various reporting tasks.
• Oversee payroll, HR functions, compliance with laws, and financial analysis.

Skills

Verbal and written communications

Time management

Leadership potential

Education

Associates degree in business

Tools

Office equipment knowledge

Reprographic equipment

Job description

Classification:

Exempt

Compensation:

$70,000 per year salary

Job Summary:

The Office Manager is responsible to the General Manager in making certain that all functions of the front office are performed in a productive, proactive, and professional manner. All office personnel report to the Office Manager.

Essential Functions:

• Organize and supervise all branch office staff and functions, having overall responsibility of the office.
• Ensure backup personnel are in place to perform office functions as needed.
• Perform tasks such as reconciliations, auditing, daily deposits, Customer master maintenance, daily revenue calculation, daily branch journal, Branch item maintenance, bank statements, fixed asset reports, accrual reconciliations, property and sales tax reporting.
• Calculate commissions, process payroll, oversee HR functions and compliance with federal and state law.
• Financial analysis, forecasting and Month-end closing steps.

Additional Functions:

• Daily computer backups, hardware setups, routine computer maintenance (with assistance from IT department).
• Maintain and rotate, according to Company purging guidelines, boxed and stored company documentation (i.e., payroll records, employee records, banking records, COD records, sales tax records, etc.)

Qualifications:

• Excellent verbal and written communication skills in English, ability to comprehend and follow direction, as well as strong time management skills.
• Three years minimum broad office experience. (Preferably in the capacity of full charge bookkeeper or similar role).
• Prior supervisory experience is preferred, but not required.
• Have a valid driver's license and maintain a driving record free of chargeable accidents, speeding, safety or other violations.
• Solid understanding of accounting functions and principles. (Obtained through formal training, education or on the job training.)
• Good working knowledge of office equipment, including skills in operating and troubleshooting computers, ten key calculator, reprographic equipment, and other office equipment.

Education:

• Associates degree in business or similar experience.

Typical Physical Activity:

• Standing, walking, sitting, talking, hearing, speaking, pulling, pushing, occasional lifting of boxes up to 15 lbs., occasional moving or lifting office equipment of up to 50 pounds, driving, filing, stooping, fine dexterity, operating office equipment.

Typical Environmental Conditions:

• Primary job requirements will be performed indoors, in a typical office environment (i.e., desks, file cabinets, office equipment).
• Separate computer room (computer servers are kept in a locked cabinet within a temperature controlled environment).

Travel Requirements:

• Occasionally, driving to Post Office, office supply stores, remote service locations. May be required to attend annual or bi-annual Office Manager's meetings.

Our Benefits:

• 401 K Plan with Company Match
• Medical, Dental, Vision, and FSA/HSA
• Life Insurance, Disability Insurance
• Vacation, Sick Time, Holidays
• Employee Assistance Program (EAP)

Benefits may vary for positions covered by a collective bargaining agreement.

For a general description of benefits that are being offered for this position, please visit alsco.com/benefits.

About Us:

We are Alsco Uniforms. We've been committed to our customers since 1889, proudly pioneering the uniform and linen rental industry and growing into a global leader serving over 350,000 customers across 13 countries. We provide exceptional service and create solutions that strengthen our customers' operations.

At Alsco, our diverse workforce drives performance, innovation, and exceptional service. We're looking for individuals who want to build a rewarding career while making a meaningful impact. Explore how Alsco helps you build a successful career with competitive compensation, benefits, and ongoing opportunities for growth.

Join our team and build your career with Alsco Uniforms!

Equal Opportunity Employer:

Alsco Uniforms provides equal employment opportunities to all applicants and employees without regard to race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status, or any other status protected by applicable federal, state, or local law. The Company also provides reasonable accommodation to qualified individuals with disabilities in accordance with applicable law.

Thank you for your interest in joining Alsco Uniforms. Employment is contingent upon successful completion of background and drug screening.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.