Office Manager

Versar; Virginia; On-site; Full time

Job summary

An established industry player is seeking a skilled Administrative Office Manager to enhance their operational efficiency. In this vital role, you will manage office functions, lead a dedicated team, and support leadership in various administrative tasks. Your expertise will ensure smooth operations, effective communication, and high client satisfaction. This dynamic organization offers a chance to make a significant impact while working in a supportive environment. If you have a passion for administration and leadership, this opportunity is perfect for you to thrive and contribute to the team's success.

Qualifications

• 5+ years of office management experience in relevant fields.
• Proficient in Microsoft Office Suite with strong communication skills.

Responsibilities

• Oversee administrative functions and manage office staff efficiently.
• Coordinate meetings, manage timesheets, and assist in client relations.

Skills

Office Management

Leadership

Communication Skills

Microsoft Office Suite

Bilingual (English/Spanish)

Attention to Detail

Multitasking

Education

High School Diploma/GED

Associate Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Who We Are:

Headquartered in Washington, DC, Versar Global Solutions provides full mission lifecycle solutions for challenges faced by our government and commercial customers in the natural, built, and digital environments. With nearly 2,000 team members around the world, and a rich legacy spanning more than 70 years, Versar Global Solutions delivers a broad array of planning, analysis and risk management solutions, project and program management, operations and maintenance services, and information technology applications for environmental management and remediation projects, mission critical facilities and installations, and in support of readiness and contingency operations.

Who You Are:

Versar Global Solutions is seeking a highly skilled and experienced Administrative Office Manager to join their team in Petersburg, VA. In this position, you will be responsible for independently overseeing and managing all administrative office functions and staff, providing essential leadership support to the technical operation.

As the Office Manager, you will play a critical role in ensuring the smooth and efficient operation of the front office, including managing administrative staff, overseeing the reception area, and directing office services. You will also provide crucial administrative support to the leadership and operational group, assisting with various tasks such as scheduling meetings, preparing documents, and managing files.

In addition, you will provide valuable support to client relations, assisting with administrative follow-up to help secure our client satisfaction and ensure our customers receive the best service possible.

Overall, this is an excellent opportunity for a skilled and motivated Office Administrative Manager to join a dynamic organization and play an integral role in the continued success of the technical operation.

What You’ll Do:

• Manage incoming mail and prepare deliveries and shipments.
• Manage timesheets and expense reports, travel and meeting arrangements.
• Receive and process vehicle mileage log entries.
• Review office vendor-related expenses and process invoices and expense reports.
• Perform human resource duties working with supervisors/delegates on new hire orientation and termination tasks.
• Coordinate prospective employee interviews and new hire onboarding.
• Provide an effective communication link between the employees in the office and all company policies, procedures, directives, and activities.
• Maintain office resources (space plans, furniture, supplies, office technology equipment).
• Organize workstations/offices to prepare for new hires, including technology setup.
• Work with building property management on office leasing matters, security access, parking, and work order requests.
• Keep management informed of staffing needs, workload, vendor relations, personnel problems, office resources & organizational needs.
• Assist in internal and external communications and responding to inquiries from employees and our clients on all DOT related matters.
• Keep all office manuals, pertinent office documentation, and SharePoint site updated.
• Lead office sustainability programs and accountability to office lease terms and commitments. Create all documentation for the DOT monthly invoice.
• Create reports/documentation as assigned by the Project Manager.
• Supervise and coordinate overall administrative activities for the executive leadership staff to optimize their time and organizational effectiveness.
• Supervise the maintenance and alteration of office areas and equipment, layout, arrangement, housekeeping of office facilities, and distribution of keys and security access cards.
• Supervise the maintenance of office equipment, including copier, fax machine, etc.
• Provide administrative support to the executive leadership staff, including light bookkeeping, secretarial-style support using Microsoft Office tools, master filing systems, newsletter, and marketing materials production, and production of reports and presentations.
• Assist with expense reports and corporate credit card reconciliations.
• Create PRs for POs and invoices to the system when needed.
• Schedule travel arrangements and coordinate/plan special events.
• Participate as needed in special department projects.
• Understand and abide by ethical behavior and integrity standards as detailed in the Code of Business Conduct.
• Perform all other duties as prescribed by management.
• Coordinate and document information releases about the project for client approval and posting as requested.

What You’ll Bring:

• Minimum of 5 years of office management experience, with preference given to candidates from Engineering, Construction, Road Maintenance, or government/municipality contracting environments.
• Must have a minimum of 5 years’ experience leading staff required.
• High School Diploma/GED required. An associate degree is strongly preferred.
• Bilingual English/Spanish is a great plus.
• Experience with the public and customers is a plus.
• Must have excellent written and verbal communication skills.
• Must be proficient in Microsoft Office Suite (Word, Excel, and Outlook).
• Must have high attention to detail and a solid ability to multitask.
• Must be able to take a professional approach when dealing with confidential information.
• Must be proficient in English, both written and verbal, to ensure effective communication and collaboration.
• Successful results of pre-employment screenings, including federal background check, MVR, and drug screen.
• Comply with company drug and alcohol policy.
• Be authorized to work in the US or will be authorized by the successful candidate’s start date.

Compensation:

Expected Salary: $24-$28 per hour.

Versar Global Solutions is providing the compensation range and general description of other compensation and benefits that the Company in good faith believes it might pay and/or offer for this position based on the successful applicant’s education, experience, knowledge, skills, and abilities in addition to internal equity and geographic location. The Company reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, state, or federal law.

Location Requirements:

The position will primarily work onsite in Petersburg, VA.

EEO Commitment:

Versar Global Solutions is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.

Versar Global Solutions complies with applicable state and local laws governing non-discrimination in employment in every location in which the company operates. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Versar Global Solutions expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, marital status, amnesty, or status as a covered veteran. Improper interference with the ability of Versar Global Solutions employees to perform their job duties is not tolerated.