Office Manager

Albourne; Stamford (CT); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Medical and Dental PPO

Life and AD&D insurance

401k & FSA

Wellness programs

Free Gym Membership near the office

30 days paid time off

Job summary

Albourne America LLC seeks an Office Manager to own day-to-day office operations, vendor relations, and employee experience in Stamford, CT. You will manage reception, mail, catering, supplies and scheduling while overseeing budgets and health/safety practices.

The role emphasizes proactive planning, event support and timely escalation of issues to HR and leadership. A bachelor-like background plus strong Microsoft Office skills are preferred.

Qualifications

• Bachelor’s degree preferred, or an equivalent combination of education, training and experience.
• Experience owning office operations, facilities, workplace services, hospitality or similar service environment.
• Experience managing budgets, invoices, vendors and competing priorities with accuracy.
• Strong working knowledge of Microsoft Excel, PowerPoint, Word and Outlook.

Responsibilities

• Function as the accountable owner of the office experience and daily operations.
• Professionally manage reception, telephone, mail, catering, refreshments, supplies and scheduling.
• Oversee vendor management, budget planning and invoice processing.
• Plan and support local office events in coordination with planning committees.
• Maintain health and safety arrangements and business continuity plans.

Skills

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Microsoft Outlook

Education

Bachelor’s degree preferred

Job description

Albourne is an industry leading investment consultant with offices around the globe. Our firm of 630+ employees provides advisory services to investors, including institutional investors, financial intermediaries and family offices, on over $700 billion of alternative investments across the liquidity spectrum. We specialize in Hedge Funds, Private Equity, Private Credit, Real Assets, Real Estate and Dynamic Beta.

Albourne empowers its clients by providing Portfolio Advice, Research (Investment, Operational and Quantitative due diligence), Analytics (data and tools) and Implementation (middle and back office) services. We are committed to non-discretionary advice, fixed fee pricing and independence.

Albourne strives to be a sustainable company with three main goals: 1) Aspiring to be a multi-generational firm with broad internal ownership and a Partnership structure; 2) Treating our employees and clients fairly; and 3) Advocating for positive change for its benefit and for the alternative investment industry – best practices have always been a defining part of who we are.

Role Overview:

The Office Manager takes visible, end-to-end ownership of the day-to-day office environment. The role combines disciplined operational management with a proactive focus on employee experience, ensuring the office is welcoming, responsive, well organized and engaging. The successful candidate anticipates needs, makes sound routine decisions, follows through to completion and escalates matters appropriately. The role also includes responsible stewardship of the office budget, active vendor management, regular collection of employee feedback and proactive planning of events and workplace initiatives.

Workplace Leadership & Operations:

• Function as the accountable owner of the office experience and daily operations, maintaining a visible and responsive presence in the workplace.
• Professionally manage reception, telephone, mail, catering, refreshments, supplies, scheduling, access keys, document support, and other day-to-day administrative services.
• Ensure employees, candidates, clients, visitors, and vendors receive prompt, warm, and professional support.
• Gather and consider employee feedback and preferences to enhance the workplace experience and office environment.
• Plan and support local office events in coordination with the event planning committee, bringing forward creative, engaging, and fun ideas that help strengthen the workplace experience.
• Use sound judgment to resolve routine matters independently and escalated material financial, legal, safety, security, or employee-related concerns promptly.
• Oversee the maintenance and servicing of printers, copiers, and other office equipment to support efficient day-to-day operations.
• Maintain awareness of applicable local health and safety requirements and maintain required health and safety arrangements, risk assessments, first-aid supplies, training, and evacuation exercises.
• Prepare and maintain the annual office budget for management approval; monitor commitments, invoices and actual expenditure; investigate variances; provide clear periodic updates; and recommend practical trade-offs.
• Source and manage vendors, review service quality and contracts, negotiate within delegated authority, and obtain approval before committing expenditure outside agreed limits.
• Process and route invoices and correspondence and coordinate related matters with Finance.

Facilities, Health, Safety & Business Continuity:

• Manage relationships with building management, janitorial and facilities vendors; oversee maintenance, repairs, office layout, and preventive maintenance, including scheduling regular maintenance, building repairs, and coordinating HVAC, lighting, plumbing and electrical services as required.
• Monitor office access and facility security and maintain required health and safety arrangements, risk assessments, first-aid supplies, training, and evacuation exercises.
• Maintain business continuity plans, contact lists and related information to support operational continuity.

Technology, Travel & Business Support:

• Coordinate with IT on equipment purchasing, distribution, troubleshooting, and recycling.
• Function as liaison with the travel agency.
• Support offsites, RFP presentations, document production, and other business support activities.
• Complete ad hoc office administration tasks and projects as requested by the Head of HR or Head of Region.

Decision Making & Ownership:

• Take ownership of routine purchasing, vendor selection, food and beverage choices and office events within approved budgets and delegated authority.
• Escalate matters requiring HR, Finance, IT, Compliance, or regional leadership input and keep stakeholders informed of significant decisions, risks, and outcomes.
• Bachelor’s degree preferred, or an equivalent combination of relevant education, training and experience.
• Demonstrated experience owning office operations, facilities, workplace services, hospitality or a comparable service environment.
• Experience managing budgets, invoices, vendors and competing priorities with accuracy and follow-through.
• Strong working knowledge of Microsoft Excel, PowerPoint, Word and Outlook.
• Communicates with warmth and credibility, builds productive relationships across seniority levels, and creates a positive experience for others.
• Brings visible initiative and constructive energy and remains composed when priorities change.
• Takes responsibility for outcomes, exercises practical judgment, and progresses work independently while keeping the right stakeholders informed.
• Comply with Albourne’s Compliance Manual and all applicable company policies and procedures.
• Comprehensive Compensation and Benefits Package
• Fully paid Medical and Dental PPO
• Fully paid Basic Life and AD&D
• 401k & FSA
• Everyday Wellness, weekly yoga and fitness
• Free Gym Membership near the office
• 30 days paid time off each year including Vacation and Holidays

Job Pay Transparency: $70,000-$85,000/year

Job Type: Full-time, non-exempt

Location: Stamford, Connecticut

Work authorization: Must be eligible to work in the United States. Visa sponsorship is not available for this position.

Albourne America LLC is an equal opportunity employer and employs applicants and treats employees without regard to race, color, creed, religion, sex, gender identity or gender expression, pregnancy, breastfeeding or medical conditions related to breastfeeding, genetic characteristic, sexual orientation, national origin, ancestry, medical condition, political affiliation, age, veteran status, uniform service member status, marital status, or physical or mental disability, as well as any other classifications protected by applicable federal, state or local laws.