Office Manager

J. F. Ahern Co.; St. Louis (MO); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) match

Health benefits

Bonus programs

Generous PTO

Paid parental leave

Mental health resources

Wellness programs

Education assistance

Hybrid work model

Work-life balance

Job summary

J. F. Ahern Co. in St.

Louis, MO is seeking an Office Manager to streamline day-to-day operations in a team-driven environment. This role focuses on scheduling, meeting minutes, calendars, budget review, payroll support, and acting as a liaison to HR, Payroll, and Accounting while supporting the Sales team with project information and marketing needs. Hybrid work options are available. A strong candidate will have an Associate degree in an administrative program and 3–5 years of relevant

Qualifications

• Associate degree in an administrative program.
• 3–5 years of office management or administrative experience.
• Proficient in Microsoft Office; learns industry software quickly.
• Strong written and verbal communication; detail-oriented.
• Ability to work in a fast-paced, deadline-driven environment; confidentiality.

Responsibilities

• Facilitate day-to-day operations of the office, including scheduling meetings and taking minutes.
• Maintain calendars, coordinate building needs, and prepare accurate correspondence.
• Prepare reports and spreadsheets; review financial information and payroll.
• Support Sales with project information and marketing needs.
• Act as liaison between the office and HR, Payroll, Accounting, and other services; assist with special projects.

Skills

Office management

Administrative support

Microsoft Office

Communication skills

Time management

Education

Associate degree in administrative program

Tools

Microsoft Office Suite

Job description

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Looking for a company that values your skills, respects your contributions, and gives you the tools to thrive?

With more than 145 years as a family-owned business, we’ve built a reputation as one of the best mechanical and fire protection contractors in the country. We pride ourselves on delivering unmatched quality and innovation while providing you with job stability, opportunities for career progression, and support. We have an exciting opportunity for aOffice Manager located in St. Louis, MO.

How you will contribute:
This is a great opportunity to perfect your planning and organizing skills by facilitating day-to-day operations of the office including scheduling/attending meetings and processing meeting minutes, maintaining calendars, and coordinating building needs. Demonstrate your strong attention to detail by accurately composing professional, error-free correspondence, reports, and spreadsheets, reviewing/reporting on financial information, reviewing monthly expenditures, and verifying office payroll. Assisting the Sales Team with project information and marketing needs will be a part of your workday. In addition, you will act as a liaison between the office and corporate services (HR, Payroll, Accounting, etc.). This position will also assist in employee matters and work on special projects as needed. You will be challenged to excel beyond your expectations in a team-oriented environment.

What you need to qualify:
Ahern will help make the most of your Associate degree in an administrative program. Three to five years of prior experience in an office management or administrative assistant role is preferred. Being proficient in Microsoft Office and technically inclined to learn industry-specific software will be essential. You can stand out above other candidates by demonstrating the ability to thrive in a fast-paced, deadline-driven work environment. A commitment to providing exceptional customer service, possessing strong written and verbal communication skills, and being able to execute tasks with a great amount of detail will be crucial. Time management, making decisions independently, in-depth problem-solving skills, ability to provide constructive feedback, and ability to maintain a high degree of confidentiality will all be essential in this position.

What’s in it for you?
At Ahern, we understand that life is more than just work - and we’re committed to supporting our employees in every aspect of their lives. Our comprehensive benefits package is designed to give you the flexibility, security, and support you need to thrive - at work and at home.

Here’s how we stand out from the rest:

• Top-Tier Benefits: Our 401(k) match and health benefits rank in the top 20% nationwide
• Incentives: A significant portion of our profits is shared with employees through bonus programs
• Generous PTO with the opportunity to buy additional time off
• Paid Parental Leave: Supporting you at every life stage with paid maternity and paternity leave
• Mental Health Resources: Free, full-service mental health care for you and your family
• Wellness Programs: Access on-site fitness centers, personal development funds, and more
• Professional Growth: Take advantage of education assistance, training programs, and development opportunities to advance your career
• Work-Life Balance: Enjoy hybrid and flexible schedules to fit your needs

By joining Ahern, you’ll gain the stability of a company that’s been a leader in the industry since 1880, the pride of doing meaningful work, and the support of a team dedicated to your success. Don’t settle for just any job—experience what it’s like to work for the best!

Ahern is an Equal Opportunity Employer and is committed to providing a workplace free from discrimination and harassment.