Office Manager

Gallery Homes Real Estate (Ohio); Springfield (OH); On-site; USD 21,000 - 26,000; Part time

Benefits offered by this job

12 paid personal/vacation days

Job summary

Gallery Homes Real Estate (Ohio) is hiring for a part-time, in-person administrative role. The position is hourly with 25-30 hours per week, Monday through Friday, and includes 12 paid personal/vacation days per year.

It emphasizes results and forward progress over mere presence, with one-on-one feedback and clear targets. Responsibilities span office management, calendar coordination, MLS data handling, and supporting agents.

Qualifications

• Strong organizational skills and ability to multitask
• Attention to detail and ability to follow detailed processes
• Proficient with standard office software and basic tech use (iMac, Numbers, Notes)
• Excellent written and verbal communication
• Professional grammar and presentation in person and online

Responsibilities

• Maintain confidential information of clients and brokerage
• Keep a clean, organized office space and desk
• Manage and plan office supplies and inventory
• Follow office processes and Trainual/Trello guidelines
• Coordinate calendars and events using Google tools, Meet, Zoom
• Data entry across multiple software programs (MLS, Quickbooks, Dropbox)
• Ensure compliance with Ohio Division of Real Estate documentation
• Assist onboarding of agents or staff and support leadership
• Support with social media posting to enhance brand and reviews
• Provide exceptional service and maintain upbeat office environment

Job description

We are hiring for a part-time in person position at Gallery Homes Real Estate. This is an hourly

role with 12 paid planned personal/vacation days per year. Expectation is 25-30 hours Monday- Friday, with some exceptions for special events. At our brokerage, we don’t hold you accountable for simply doing the work or being present-but rather for the results and forward progress you create. Gallery Homes Real Estate provides transparency and support by holding one-on-ones to provide feedback and review expectations and targets. .

To create the results needed for this role you will:

• Respect the confidential information of our clients and the brokerage
• Keep an uncluttered, clean office space, desk, and computer desktop
• Manage & Plan office supplies and inventory
• Pay close attention to details & follow very detailed processes
• Ownership mindset in regards to the upkeep and appearance of the office space Organizational skills and ability to multitask and prioritize time sensitive jobs
• Basic navigational skills to use iMac & it’s software (Numbers, Notes, Screen Mirroring)
• Manage and coordinate office calendar and events (Google, Google Meet, Zoom)
• Perform timely data entry on multiple software programs (MLS)
• Become the in-office expert on MLS rules & regulations
• Meticulously track agent sales on spreadsheets and software
• Keep office electronic files compliant with Ohio Division of Real Estate
• Process documentation for both sellers and buyers (Dropbox & Dotloop)
• Follow current office processes (Trainual & Trello)
• Manage & pay bills, agent invoicing, bank deposits and disbursements (Quickbooks, Dropbox, Google Drive, Xerox)
• Assist with Division of Real Estate guidelines with respect to Earnest Money collection, physical records, deposits & disbursements
• Support agents in their specific needs to enhance their efficiency and advertising
• Assist with onboarding new agents or staff
• Work and communicate closely with leadership on a weekly basis via phone, zoom, email, text
• Create an upbeat, positive & inclusive office environment
• Coordinate & engage in social media posts that enhance the image, brand & reviews of Gallery Homes Real Estate (Canva, Slack, Facebook, Instagram, & Tik Tok)
• Use upscale, professional grammar both verbally & online
• Light office cleaning such as vacuuming, taking out trash or old food, dusting, sanitizing, etc.

You will show heightened potential if you:

• Find highly detailed work to be fulfilling. This is a detail-oriented position
• Reduce thought-work for leadership by simplifying action steps
• Follow through or ‘close the loop’ on various tasks
• Understand the importance of owning the tasks and getting them done-not punting back
• Knowing what you don’t know-understanding when to reach out
• Exceptional organizational skills to assist agents and leadership
• Excellent tech and communication skills
• Care about the growth & sales of the company

Be aligned with our top 4 Values both in and out of the office:

• Be an example of what’s possible at Gallery Homes Real Estate by creating a delightful experience and exceptional standards with everyone you meet, and everything you do
• Solution Centered
• Take Initiative

Benefits of working at Gallery Homes Real Estate:

• We are a woman-owned/minority-owned brokerage founded on an entrepreneurial spirit. We are nothing like a corporate environment.
• We celebrate and have fun together! Our upbeat positive culture, or ‘vibe’, is palpable when you walk through the door. It’s contagious!
• This role has the opportunity for growth beyond part time, and beyond this role.