Office Manager

PATTERSON BUCHANAN FOBES LEITCH, INC., PS; Seattle (WA); On-site; USD 85,000 - 120,000; Full time

Job summary

Patterson Buchanan Fobes & Leitch is a respected Pacific Northwest law firm with offices in Seattle and Tacoma, dedicated to providing exceptional legal counsel and litigation services to public entities, educational institutions, religious organizations, and businesses.

The Office Manager role is being established to strengthen operational leadership, improve cross-functional coordination, and ensure our support teams have the resources and guidance needed to operate at the highest level.

Qualifications

• 5+ years of office management or law firm administration experience.
• 3+ years of supervisory experience.
• Advanced proficiency with applicable law firm software.

Responsibilities

• Oversee day-to-day office operations for a firm of approximately 65 employees.
• Manage reception, office services, records management, and administrative support functions.
• Develop, implement, and maintain office policies and procedures.
• Coordinate office space planning, seating assignments, and office moves.
• Ensure compliance with firm policies and legal industry best practices.

Skills

Office management

Supervisory experience

Vendor relations

Law firm software

Education

Bachelor's degree

Tools

Practice management software

Job description

Patterson Buchanan Fobes & Leitch is a respected Pacific Northwest law firm with offices in Seattle and Tacoma, dedicated to providing exceptional legal counsel and litigation services to public entities, educational institutions, religious organizations, and businesses. Since our founding in 2007, we have built our reputation on excellence, integrity, collaboration, and a steadfast commitment to client service. Our team combines deep legal expertise with a pragmatic, client-focused approach to achieving successful outcomes.

The Office Manager role is being established to strengthen operational leadership, improve cross-functional coordination, and ensure our support teams have the resources and guidance needed to operate at the highest level.

We are seeking a proactive and solutions-oriented professional who thrives in a fast-paced legal environment, excels at building strong working relationships, and is passionate about creating the operational foundation that allows attorneys and staff to deliver exceptional service to our clients. Join a team that values professionalism, accountability, teamwork, and excellence while supporting meaningful work throughout the Pacific Northwest.

Essential Duties and Responsibilities:

Office Operations & Administration

• Oversee day-to-day office operations for a firm of approximately 65 employees.
• Manage reception, office services, records management, and administrative support functions.
• Develop, implement, and maintain office policies and procedures.
• Coordinate office space planning, seating assignments, and office moves.
• Ensure compliance with firm policies and legal industry best practices.

Staff Supervision & Human Resources Support

• Supervise administrative personnel, including legal assistants, reception staff, file clerks, and office services personnel.
• Partner with firm leadership and HR on recruiting, onboarding, performance management, and employee relations matters.
• Coordinate staff training and professional development initiatives.

Facilities Coordination

• Serve as primary liaison with building management, security, and maintenance providers.
• Coordinate office repairs, maintenance projects, and workplace safety initiatives.
• Oversee emergency preparedness plans.

Litigation Support Operations

• Support operational needs of attorneys and litigation teams.
• Coordinate records retention and file management procedures.
• Ensure administrative staff support meets litigation deadlines and court requirements.
• Assist with implementation and optimization of legal technology and practice management systems.

Client Service & Professional Standards

• Maintain a professional office environment.
• Ensure confidentiality of sensitive legal and personnel information.

Firm Morale

• Responsible for special events and firm functions.
• Promote a positive and collaborative workplace culture.

Required Qualifications

• 5+ years of office management or law firm administration experience.
• 3+ years of supervisory experience.
• Strong knowledge of office operations, facilities management, and vendor relations.
• Advanced proficiency with applicable law firm software.
• Minimum of a bachelor’s degree
• Experience in a litigation firm is preferred.

Salary Range: $85,000 – 120,000 depending on experience