Office Manager

Rumble - Career Page; Sarasota (FL); On-site; USD 58,000 - 68,000; Full time

Job summary

RUM Group Inc. seeks an Office Manager to keep our offices organized, well equipped, and running smoothly while supporting our Marketing team.

You will own day-to-day details that help employees and visitors have a positive experience across locations, from supplies to merchandise and travel arrangements. The ideal candidate is organized, resourceful, and service-oriented, with the ability to balance priorities and collaborate with HR, IT, Finance, Marketing, and team leads to maintain a

Qualifications

• 3+ years of experience in office management or senior administrative role overseeing multiple locations.
• Experience managing purchasing, inventory, vendor relationships, and budgets with accurate tracking.
• Experience coordinating employee travel with third-party suppliers.
• Proficiency with Microsoft Office and ability to learn new systems and tools.
• Experience sourcing branded merchandise or promotional products preferred.
• Familiarity with social media schedulers (Hootsuite, Sprout Social, Later) preferred.
• Familiarity with basic bookkeeping and supporting distributed teams in tech/media environments preferred.

Responsibilities

• Oversee daily operations across all offices, keeping spaces organized, presentable, and stocked.
• Serve as primary contact for facilities needs and coordinate with building management and service providers.
• Manage purchasing, inventory, and branded merchandise across locations; handle stock, invoices, and expenses.
• Coordinate with Marketing to source branded apparel and distribute promotional items for events and welcome kits.
• Schedule social media posts and assist with event logistics and promotional activities.
• Coordinate domestic and international travel for employees per company policy.
• Maintain relationships with vendors and track pricing, quotes, and service reliability.
• Track spending against budget and maintain purchasing records across locations.
• Plan meetings and company events, including catering, merchandise, and materials.
• Assist HR and IT on onboarding logistics and office setup for new hires.

Skills

Organization

Attention to detail

Communication

Proactive problem solving

Team coordination

Tools

Microsoft Office

Hootsuite

Sprout Social

Later

Job description

RUM Group Inc. is an AI infrastructure and video company. Its Quake AI business delivers AI compute as a service, operating AI data centers including GPU and CPU compute, storage, and networking at scale. Rumble, RUM Group's video business and the original tenant of Quake AI, provides creators and enterprises a full suite of video technologies, unlocking reach, scale, and monetization. RUM Group is building the rails of the agentic-first enterprise: the AI compute, cloud infrastructure, and trust layer for the agentic AI future, advancing RUM Group's mission to maximize the power of human imagination. For more information visit www.rum.group.

Rumble is looking for an Office Manager to keep our offices organized, well equipped, and running smoothly while providing hands-on operational support to our Marketing team. You will own the day-to-day details that help employees and visitors have a positive experience across every location, from office supplies and facilities coordination to company merchandise and travel arrangements.

In this role, you will serve as the central point of contact for office operations, managing vendors, purchasing, inventory, mail, and administrative support. You will also partner with Marketing to coordinate branded merchandise, schedule social media posts, and support events and promotional activities.

The ideal candidate is organized, resourceful, and service-oriented, with the ability to balance competing priorities and follow through on the details. You will work closely with HR, IT, Finance, Marketing, and team leads to maintain a consistent, efficient, and professional working environment across multiple offices.

Responsibilities

• Oversee daily operations across all offices, keeping meeting rooms, kitchens, reception areas, and other shared spaces organized, presentable, and well stocked.
• Serve as the primary contact for facilities needs, coordinating with building management and service providers on maintenance, repairs, access, and safety.
• Manage purchasing and inventory for office supplies, kitchen supplies, and branded merchandise across locations, including ordering, receiving, storage, distribution, stock tracking, and replenishment.
• Partner with Marketing to source and distribute branded apparel, promotional items, and merchandise for new hire welcome kits, company events, client and partner gifts, and employee recognition programs.
• Support Marketing execution by scheduling social media posts according to the content calendar and coordinating branded materials, event logistics, and promotional activities.
• Coordinate domestic and international employee travel, including flights, hotels, ground transportation, and visa-related support as needed, in accordance with company travel policy.
• Manage supplier and service provider relationships, including sourcing vendors, obtaining quotes, reviewing pricing, and coordinating reliable, cost-effective service.
• Track office operations spending against budget, reconcile supply and merchandise invoices and expenses, and maintain accurate purchasing, inventory, and expense records.
• Coordinate logistics for meetings, company events, and team activities, including scheduling, room reservations, catering, merchandise, and materials.
• Partner with HR and IT on new hire onboarding logistics, including workstation setup, access coordination, office tours, and welcome materials.
• Maintain office procedures, guides, vendor contacts, ordering processes, and emergency resources to support consistency across locations.
• Manage incoming and outgoing mail and packages, provide day-to-day administrative and document support, and assist with special projects and other duties as assigned.

Qualifications

• 3+ years of experience in office management, office coordination, or a senior administrative role, including responsibility for multiple locations.
• Experience managing purchasing, inventory, vendor relationships, and budgets, with accurate tracking of orders, stock levels, invoices, and expenses.
• Experience coordinating employee travel and working with third-party suppliers and service providers.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint, and comfort learning new systems and tools.
• Experience sourcing and ordering branded merchandise or promotional products is preferred.
• Familiarity with social media platforms and scheduling tools, such as Hootsuite, Sprout Social, Later, or native platform schedulers, is preferred.
• Familiarity with basic bookkeeping and experience supporting distributed teams in a technology, media, or high-growth environment are preferred.

Core Competencies

• Strong organization and prioritization skills, with the ability to manage competing requests and support multiple teams and locations.
• Attention to detail and accuracy when handling bookings, purchasing, inventory, expenses, and documentation.
• Clear written and verbal communication and a professional, service-oriented approach to employees, visitors, and vendors.
• Proactive problem-solving, resourcefulness, and ownership of tasks from initial request through completion.
• Sound judgment, adaptability, and a collaborative approach to maintaining an efficient workplace and positive employee experience.

Annual Compensation Range:

$58,000 - $68,000 base + benefits + equity

Note: The salary range listed for this position is a good faith estimate based on experience, qualifications, and internal compensation structure. The actual salary offered varies depending on the candidate's skill level and experience. This posting refers to an active vacancy within the organization.

Why Our Team Loves Working Here:

• We are making a significant financial impact for our video creator community; we’re proud of their success stories
• We enjoy challenging the status quo and going head-to-head against Big Tech
• We aren’t afraid to try new things; we act fast and want to win
• We pay competitive salaries and provide great benefits

EEO Statement:
RUM Group Inc. is an equal opportunity employer. We promote an equal playing field where everyone has the same opportunitiesregardlessofrace, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. RUM Group Inc. is an active participant in the e-verify program.

Physical demands of the position:
While performing the duties of this job, the employee is regularly required to sit for prolonged periods of time while using a computer and/or keyboard. The employee is required to communicate verbally and hear. The employee may be required to walk, reach with hands and arms, balance, and stoop or kneel. The employee may occasionally be required to lift and/or move up to 15 pounds. Specific vision abilities required by this job include clarity of vision at approximately 20 inches or less (i.e., working with small objects or reading small print), including the use of computers.