Office Manager

Holland & Knight LLP; San Francisco (CA); On-site; USD 135,000 - 203,000; Full time

Benefits offered by this job

Comprehensive medical, dental & vision

Life and AD&D insurance

401(k) and profit sharing

Paid holidays and time off

Job summary

Holland & Knight, based in San Francisco, seeks an experienced Office Operations Manager to oversee daily administrative functions, human resources, staffing, and facilities. This exempt role reports to the Executive Partner and Chief of Office Operations, guiding cost-effective office management and staff coordination.

The role requires strong organizational and interpersonal skills, budgeting acumen, and collaboration with firm-wide administration to support service delivery and client

Qualifications

• Bachelor’s degree (or equivalent)
• Knowledge of local, state and Federal labor and employment laws and policies
• Knowledge of general accounting processes, terms, concepts and policies
• Knowledge of workforce demographics and trends
• Knowledge of change/trends in the legal industry

Responsibilities

• Oversee day-to-day administrative functions including HR, staffing, staff workflow, facilities and cost-effective office management
• Budget input, variance accountability, accounts payable, accounting report review and analysis
• Coordinate with practice groups and firm management regarding office support and best practices
• Facilities management including use of office space, improvements, moves and liaison with building management
• Oversight of support staff (secretaries, reception, conference center) and collaboration with firm-wide administration
• Coordinate with firm-wide procurement for local office supplies and equipment
• Handle special projects and duties as assigned

Skills

Interpersonal skills

Organizational skills

Conflict management

Education

Bachelor's degree

Job description

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

This position is based in our San Francisco office.

General Description

Oversee the day-to-day administrative functions, including human resources, staffing, operational support, workflow of support staff, facilities, and contribute to cost-effective office management. This is an exempt management position reporting to the Executive Partner and Chief of Office Operations.

Key Responsibilities and Essential Job Functions

• Human Resources including staff recruiting, training, performance evaluations, discipline and discharge
• office orientations, benefit administration, emergency/safety practices, and overall employee relations
• Budget input and variance accountability, accounts payable, accounting report review and analysis
• Coordinate with practice groups and firm management relating to office support and best practices
• Facilities management including economic use of office space, oversee facility improvements and build outs, moves, liaison with building management
• Oversight of support staff including secretaries, office support services, conference center, reception and other departments collaborating with firm wide administration and management teams
• Coordinate with firm wide procurement efforts for supplies, equipment and other purchases for the local office
• Special projects and duties as assigned

Required Skills

• Excellent interpersonal and communications skills
• Excellent organization, time management, problem solving and analytical skills
• Knowledge and skills relating to conflict management techniques

Required Qualifications & Education

• Bachelor’s degree
• Knowledge of local, state and Federal labor and employment laws and policies
• Knowledge of general accounting processes, terms, concepts and policies
• Knowledge of workforce demographic and trends
• Knowledge of change/trends in the legal industry

Physical Requirements

• Ability to sit or stand for extended periods of time
• Moderate or advanced keyboard usage

The base salary range for this position is $135,000.00 - $203,000.00 per year. An individual's actual compensation will depend on the individual's qualifications and experience.

In addition to the base compensation, Holland & Knight provides bonus opportunities and an exceptional benefits package.

Benefits

• comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners
• life and AD&D insurance
• short and long term disability insurance
• tax-advantaged accounts for health care expenses, including FSAs and HSAs
• FSAs for dependent care
• health advocacy services
• behavioral health and counseling resources for all family members
• 401(k)
• profit sharing
• backup dependent care
• senior care planning support
• resources for individuals with development disabilities and their caregivers
• paid holidays and other paid time off, including paid leave for new parents

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact [e-mail].

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.

Holland & Knight is proud of having built one of the largest, most respected law firms in the world today. Holland & Knight has been advising clients for more than 130 years and has approximately 2,200 lawyers across the U.S. and in five international offices. Holland & Knight services clients globally. Known for our extraordinary legal service to clients, our culture of excellence, and our commitment to the communities in which we work, we are a firm of people who truly believe in what we do. We invite you to experience what Holland & Knight has to offer. It takes more than lawyers to build a great law firm and, as a result, the firm employs more than 1,700 business professionals. Business professionals play a pivotal role in the firm by planning and implementing strategic initiatives to enhance the firm’s capabilities and drive growth. The firm employs business professionals in many different areas, including technology innovation, pricing, business development, finance, talent acquisition, marketing, information governance, cybersecurity, information technology, talent development, compliance, office administration, communications, and project management, just to name a few. Additionally, the firm employs many paralegals and practice assistants who directly support our lawyers and clients. Together, these roles form the infrastructure that allows our lawyers to focus on providing exceptional client service.