Executive Assistant

Kompas Management ApS; Redwood City (CA); Hybrid; USD 150,000 - 180,000; Full time

Benefits offered by this job

Health & Wellness

Medical, dental, and vision insurance

Paid parental leave

401(k) with employer match

Relocation support

Hybrid work options

Job summary

Array Labs is seeking an Executive Assistant to the CEO to act as a strategic and operational partner, ensuring seamless calendar, email, and travel management. This high-trust role serves as the primary contact for internal and external clients, communicating in the CEO's voice and advancing priorities and projects across the organization.

The ideal candidate is exceptionally organized, discreet, and proactive, thriving in fast-paced, high-growth environments with strong judgment and autonomy.

Qualifications

• Proven experience managing complex executive calendars, high-volume inboxes, and travel logistics with precision.
• Exceptional written communication skills, with demonstrated judgment in representing the executive's voice and priorities.
• High degree of discretion, confidentiality, and sound judgment when handling sensitive information.
• Strong organizational and proactive problem solving skills, with autonomy in ambiguous environments.

Responsibilities

• Manage complex executive calendar and scheduling demands while prioritizing critical business goals and balancing competing commitments.
• Manage the CEO's inbox, drafting email correspondence in the CEO's voice for internal and external stakeholders.
• Coordinate domestic and international travel logistics, accommodations, and detailed itineraries for traveling parties.
• Prepare, review, and organize logistics for board meetings, investor presentations, and customer briefings or pitches.
• Track key action items, follow-ups, and special projects across teams to ensure alignment and timely completion.
• Serve as the primary point of contact for external stakeholders, board members, and visiting guests, upholding high standards of hospitality.

Skills

Calendar management

Email management

Travel coordination

Executive communication

Discretion & confidentiality

Proactivity & problem solving

Tools

Google Suite

Job description

About Array Labs

Array Labs builds advanced radar systems to help humanity understand and respond to changes across the physical world.

We are deploying a coordinated fleet of radar satellites to create a high-resolution, continuously updated 3D map of the Earth - enabling governments and commercial organizations to make faster, better decisions in support of disaster response, infrastructure resilience, and national security missions.

We design and build our systems end-to-end, from payload hardware and spacecraft architecture to mission software and data products.

About the Job

The Executive Assistant to the CEO will be a strategic and operational partner to Array's Chief Executive Officer, ensuring seamless calendar, email, and travel management. This is a high trust position at the center of how the CEO operates. This person will serve as a primary point of contact for internal and external clients, communicating in the CEO's voice, moving priorities and cross-functional projects forward, and keeping important follow-ups from falling through the cracks.

The ideal candidate is exceptionally organized, proactive, and discreet. They thrive in fast-paced, high-growth environments and possess strong judgment, clear written and verbal communication, attention, and the ability to anticipate executive needs ahead of time. This is a high autonomy role, and candidates must have the ability to act on good judgement with limited oversight.

Responsibilities

• Manage complex executive calendar and scheduling demands while prioritizing critical business goals and balancing competing commitments
• Manage the CEO's inbox, drafting email correspondence for internal and external stakeholders in the CEO's voice
• Coordinate domestic and international travel logistics, accommodations, and detailed itineraries for traveling parties
• Prepare, review, and organize logistics for board meetings, investor presentations, and customer briefings or pitches.
• Track key action items, follow-ups, and special projects across various teams to ensure alignment and timely completion of meeting outputs.
• Serve as the primary point of contact for external stakeholders, board members, and visiting guests, upholding high standards of hospitality and professionalism.

Basic Qualifications

• Proven experience managing complex executive calendars, high-volume inboxes, and travel logistics with precision.
• Exceptional written communication skills, with demonstrated judgment in representing the executive's voice and priorities.
• High degree of discretion, confidentiality, and sound judgment when handling sensitive business and personal information.
• Strong organizational and proactive problem-solving skills, with a track record of operational excellence and autonomy in ambiguous environments.
• Proficiency with Google Suite and travel/calendar management platforms.

Preferred Skills & Experience

• 5+ years of experience supporting C-suite executives (founder, CEO, or equivalent), ideally within a fast-paced, high-growth, startup environment
• Background in client-facing, customer service, or public relations roles with a service-oriented mindset.
• Experience in early-stage startup, aerospace, defense, deep-tech, or venture capital environments.
• Comfort working in a deeply technical environment (e.g. aerospace, defense, other complex engineering domains)
• Proven ability to maintain a calm, proactive approach under shifting priorities, tight timelines, and fast-paced environments.

Compensation & Benefits

Our hiring and compensation strategy is simple: We offer competitive salaries and meaningful equity. We want everyone here to have real ownership in what we're building.

Full-time employees also enjoy a comprehensive benefits package including the following:

• Health & Wellness
• Medical, dental, and vision insurance (including a fully employer-paid medical plan)
• Paid parental leave (12 weeks / 6 weeks)

Time Off

• 19 paid vacation days, 10 sick days, 11 company holidays

Financial

• 401(k) with employer match (100% match up to 3%, 50% match up to 5%)
• Commuter expenses (parking & transit)

Perks & Lifestyle

• Daily lunch stipend; Audible subscription; Claude Pro access; relocation support
• Hybrid work options & flexibility

We reserve the right to modify base pay and other compensation components. More details about our benefits are available to candidates during the hiring process.

Interview Process

We will conduct interviews via Google Meet, with the potential for an onsite visit to our office in Redwood City, CA. The typical interview process takes around 3 to 5 weeks.

Why Join Array

At Array Labs, deep technical expertise meets relentless impact. We prioritize curiosity over hierarchy and bold engineering over incremental gains. Our world-class team across hardware engineering, software, and aerospace works collaboratively to push boundaries.

Join industry-leading experts to build the future of radar and deliver unprecedented insights into the physical world.

Our Values:

1. Build What Matters: Create technology that serves customers and advances humanity
2. Innovate Together: Stay curious, collaborate openly, push boundaries as one team
3. Employee Centric: Put our people first with a culture of trust, respect, and opportunity

ITAR Requirements

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR), you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Equal Opportunity Employer

Array Labs is an Equal Opportunity Employer. Employment decisions are made on the basis of merit, competence, and job qualifications without regard to gender, color, race, ethnicity, national origin, sexual orientation, religion, age, gender identity, veteran status, disability status, marital status, or any other legally protected status.

If you require a reasonable accommodation during the application or interview process, please let us know.

150000 - 180000 USD a year