Office Manager

GeoEngineers; Redmond (CO); On-site; USD 69,000 - 113,000; Full time

Benefits offered by this job

Healthcare

401(k) with company match

Short-term disability

Long-term disability

Life insurance

Wellbeing benefits

Paid vacation and sick time

Paid holidays

Job summary

GeoEngineers is seeking an Office Manager in Redmond, WA to lead administrative support for regional hubs and assist technical teams in client delivery. This role serves as the primary regional contact for facilities, events, and general office operations.

Responsibilities include supervising administrative staff, coordinating onboarding, managing vendors, and supporting risk and safety initiatives while ensuring QA/QC for deliverables.

Qualifications

• Bachelor's degree or equivalent education/experience.
• 5 years of administrative support experience; managerial/supervisory experience preferred.
• Exceptional planning and organizational skills with ability to manage multiple priorities.
• Outstanding written and verbal communication with ability to build relationships at all levels.
• Proficiency with Microsoft Office tools (Word, PowerPoint, Excel).
• Interest in productivity improvements using AI tools (CoPilot, ChatGPT, Claude).

Responsibilities

• Manages daily administrative functions and provides high quality internal and external client service.
• Oversees administrative functions related to facilities, security, safety, equipment, vehicles, and files.
• Fosters a zero-incident safety culture and strengthens safety focus at locations.
• Plans and coordinates events/meetings and supports morale and community alignment.
• Supervises administrative staff including hiring, onboarding, and development in partnership with Senior Administrative Services Manager.
• Supports new hire orientation and workspace coordination.
• Sets up projects and performs word processing for outgoing documents while enforcing QA/QC processes.
• Coordinates office maintenance, inventory, and vendor services; evaluates third-party providers for improvements.
• Collaborates with risk and health and safety teams on emergency action plans and safety equipment.

Skills

Strong communication

Multitasking

Team supervision

Office administration

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

Description

The Office Manager is responsible for managing administrative support services for assigned regional hubs and supporting technical teams in client service delivery. This position is the primary regional contact for administrative services, event planning, and other general office support tasks.

Essential Duties and Responsibilities

• Manages daily administrative functions and provides high quality internal and external client service.
• Oversees the effectiveness and efficiency of administrative functions related to facilities, security, safety, equipment, vehicles, and files.
• Fosters a zero-incident safety culture and strengthens safety focus at assigned locations.
• Promotes a strong culture and sense of community in alignment with the company's values by regularly organizing and coordinating events and meetings and assessing morale, communicating observations and concerns to other leaders as appropriate.
• Manages administrative staff to include selection, orientation, training, and professional development. Makes recommendations regarding hiring, performance management, compensation, and terminations in partnership with Senior Administrative Services Manager.
• Partners with other leaders to support new hire orientation, including workspace coordination and overall local integration.
• Supports technical teams in client service delivery by setting up projects and performing word processing for outgoing documents while enforcing QA/QC processes to guarantee high-quality products for clients.
• Coordinates office maintenance and equipment/vehicle repairs as needed. Manages office inventory and orders supplies and services as needed. Evaluates third-party service providers and recommends process improvements as appropriate.
• Works in coordination with risk and health and safety teams to maintain office emergency action plan and ensure office safety equipment is stocked and serviceable.

Knowledge, Skills and Abilities Required

• Bachelor's degree in related field or equivalent education and/or experience.
• 5 years of administrative support experience; previous experience in a managerial or supervisory role preferred. Professional service industry experience a plus.
• Demonstrated experience effectively managing multiple priorities and projects with critical deadlines as well as exceptional planning and organizational skills.
• Outstanding interpersonal, written, and verbal communication skills with capability to develop and maintain productive working relationships with individuals at all levels of responsibility.
• Results orientation, with strong business acumen and problem-solving skills preferred.
• Proficiency with Microsoft Office tools (Word, PowerPoint, Excel)
• Desire to learn about and implement productivity improvements for daily tasks using AI tools (e.g. CoPilot, ChatGPT, Claude)

Physical Requirements / Work Environment

• Normal office environment with moderate noise levels, occasional lifting of up to 25 lbs., prolonged sitting, and regular walking, bending, standing and reaching.
• Ability to perform consistent work on a PC with prolonged view of a monitor/screen.

Our best estimate of the salary range for this position, located in Redmond, WA, is $69,000 - 113,000 annually. Compensation offered will be based on a variety of individual factors, including education and experience, as well as internal equity. GeoEngineers' salary ranges are reviewed and updated each year and employees are eligible for pay increases based on individual performance. As part of our competitive total rewards package, employees in this role may also be eligible for our annual year-end bonus offering, subject to program eligibility requirements.

At GeoEngineers, investing in our people is a top priority. In addition to competitive and equitable pay, we are proud to offer a wide range of benefits to support employees and their families, including healthcare (with travel benefit for care not locally available), 401(k) with company match, short-term and long-term disability, life insurance, wellbeing benefits, paid vacation and sick time and paid holidays, among others. View our full listing of benefits here.

Our Commitment to Belonging at GeoEngineers

When people feel they can bring their whole selves to work, that they have a voice and are supported and respected, it creates trust and a feeling of belonging- employees then flourish, grow their careers, and do the best work of their lives. A culture of belonging allows our employees to thrive and our company to prosper. This is a journey, and we are committed to doing the work, learning and evolving as we go.

GeoEngineers is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances.

GeoEngineers is also committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or accommodation while seeking employment, please contact Human Resources at [e-mail] or by phone at [phone]. We will then make a determination regarding your request for reasonable accommodation on a case-by-case basis.

We welcome and encourage individuals from all backgrounds and experiences to apply for openings on our team. We would love for you to join us!

We care about your privacy. Read GeoEngineers' Privacy Notice for details on our personal data policies.