Office Manager

Intertek Building & Construction; Orlando (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Intertek Building & Construction in Orlando, FL is seeking an Office Manager to provide comprehensive administrative support to our team. The role includes overseeing daily office operations, supporting financial processes, and managing vendor relationships while ensuring a professional office environment.

The ideal candidate will have 5+ years in office management, excellent communication skills, and proficiency in Microsoft Office. This position offers great opportunities for career growth within the A/E/C industry.

Qualifications

• 5+ years of experience in office management or administrative assistant role.
• Ability to work independently in a fast-paced environment.
• Experience with billing, accounts receivable, and accounts payable.

Responsibilities

• Provide daily administrative support to office units.
• Oversee daily office operations and manage supplies.
• Assist with month-end billing and accounts receivable.

Skills

Excellent communication skills

Strong prioritization

Detail-oriented

Strong knowledge of Microsoft Office applications

Education

High School Diploma/GED

Bachelor’s Degree

Tools

Microsoft Office

Job description

Overview

Office Manager – Orlando, FL Intertek, a leading provider of quality and safety solutions to many of the world’s top-recognized brands and companies, is actively seeking an Office Manager to join our Building & Construction team in Orlando, FL. This is a fantastic opportunity to grow a versatile career in the architecture, engineering, and construction (A/E/C) industry.

Intertek's Building and Construction division is a suite of Intertek brands that are industry leaders across multiple architecture, engineering, and construction disciplines, developing innovative product and project solutions. Intertek's project-related assurance, testing, inspection, and consulting services are the risk management and quality assurance partner you need to ensure the reliability, safety, and performance of new developments, existing assets, and facilities.

Professional Service Industries, Inc. (Intertek-PSI) is a leading US-based provider of construction assurance, testing, and inspection services for civil and commercial construction. Our broad service offering includes construction materials testing, geotechnical services, environmental engineering, industrial hygiene, and specialty testing.

What you’ll do

• Provide daily administrative support to multiple operating units within the Orlando office and serve as a resource for employees regarding office procedures, policies, and day-to-day needs
• Oversee daily office operations, including maintaining a professional office environment, managing supplies, coordinating equipment needs, and ensuring administrative processes run efficiently
• Serve as the primary point of contact for incoming calls, vendors, building management, utility providers, and other external partners
• Assist with financial and administrative processes, including month-end billing, accounts receivable, collections, invoice payments, and local tax renewals
• Create and maintain documents, reports, spreadsheets, and other materials using Microsoft Office applications while supporting various business needs
• Coordinate employee onboarding and office access processes, including key fob management, employee setup, vehicle registrations, fuel card support, and other administrative requirements
• Manage office facilities and vendor relationships, including coordinating building inspections, security systems, maintenance requests, and troubleshooting office equipment with internal and external partners
• Support employee engagement initiatives, including office events, safety meetings, team activities, and workplace communications
• Assist with vendor contract coordination and maintain confidentiality of sensitive company and employee information

Minimum Requirements and Qualifications

• High School Diploma/GED required
• 5+ years of experience in an office management, administrative assistant role
• Excellent communication skills, both verbal and written
• Strong prioritization, organization, and time management skills
• Detail-oriented with strong problem-solving abilities
• Ability to work independently in a fast-paced environment with shifting priorities
• Ability to manage multiple tasks and projects while meeting established deadlines
• Strong knowledge of Microsoft Office applications
• Experience with accounting functions, including billing procedures, accounts receivable, collections, and accounts payable

Preferred Requirements & Qualifications

• Bachelor’s Degree
• Experience supporting a construction, engineering, or professional services organization
• Experience managing office operations and coordinating with vendors and building management
• Experience supporting employee onboarding and office administration processes

Intertek: Total Quality. Assured.

Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers’ expectations, while engaging with our employees to be 10X in their performance and professional growth.

Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed.

We Value Diversity

Intertek’s network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email [e-mail] or call 1-877-694-8543 (option #5) to speak with a member of the HR Department.

CA-SM

Intertek does not accept unsolicited approaches from agencies and will not pay a fee for any placement resulting from the receipt of an unsolicited resume.

About Us

Intertek is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices in more than 100 countries delivers innovative and bespoke Assurance, Testing, Inspection and Certification (ATIC) solutions for our customers' operations and supply chains. Working at Intertek means joining a global network of state-of-the-art facilities and passionate people who deliver superior customer service with a purpose of bringing quality, safety, and sustainability to life.

About The Team

The Building & Construction team provides assurance, testing, inspection, and certification services and building science solutions to deliver Total Quality Assurance to the built environment. The team offers the architectural, engineering and construction (A/E/C) industry with a full suite of capabilities both in the lab and on site.