Administrative Assistant

Intertek Building & Construction; Minneapolis (MN); On-site; USD 33,062 - 41,328; Full time

Job summary

Intertek is seeking an Administrative Assistant to join our Building & Construction team in Fridley, MN. This role supports office management and project administration, offering opportunities to grow versatile skills in a collaborative environment.

You will handle calls, scheduling, proposals, invoices, and records, coordinate travel, and assist with audits and reports. A high school diploma and 2+ years related experience are required, with proficiency in MS Word, Excel, Outlook, and

Qualifications

• High School Diploma or GED required.
• Minimum 2+ years of related experience.
• Advanced skills in MS Word, Excel, Outlook, and PowerPoint.
• Working knowledge of Met-Track/Crystal Reports, AutoCAD, Visio.
• Strong written communication and organizational skills.
• Professional demeanor and self-starter attitude.
• Ability to travel as needed.

Responsibilities

• Screen phone calls and inquiries regarding basic department services.
• Welcome site visitors to the office and direct them to the appropriate person/department.
• Prepare quotations/proposals, invoices, reports, and general correspondence.
• Manage calendars and coordinate travel arrangements.
• Perform clerical work including copying, scanning, and filing.
• Manage department records and job files, including project schedules, work logs, and databases, and assist in training record maintenance.
• Execute project administration (setup, schedules, notifications, POs, invoices, report finalization, job closing).
• Assist with internal and external quality audits.
• Assist with periodic management reports.
• Performs other work as required by specific location and/or department.

Skills

MS Office proficiency

Written communication

Organizational skills

Attention to detail

Education

High School Diploma or GED

Tools

MS Word

MS Excel

Outlook

PowerPoint

Job description

Administrative Assistant

Intertek is searching for an Administrative Assistant to join our Building & Construction team in our Fridley, MN office. This is a fantastic opportunity to grow a versatile career in Office Management!

The Building & Construction team

provides assurance, testing, inspection, and certification services and building science solutions to deliver Total Quality Assurance to the built environment. The team offers the architectural, engineering and construction (A/E/C) industry with a full suite of capabilities both in the lab and on site.

Building Products Testing Solutions

From code compliance to performance testing to product certification - our commitment is to build a lasting partnership with our customers. We enable them to work with a single source to get their product the market access success they need.

Salary & Benefits Information

The base wage or salary range for this position is $24.00 - $30.00 per hour. Individual compensation packages are based on a variety of factors unique to each candidate including skill set, experience, qualifications, and other job-related reasons.

In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more.

What you will do:

• Screen phone calls and answer inquiries regarding basic department services
• Welcome site visitors to the office and direct them to the appropriate person/department
• Prepare quotations/proposals, invoices, reports, and general correspondence
• Manage calendars and coordinate travel arrangements
• Perform clerical work including copying, scanning, and filing
• Manage department records and job files, including project schedules, work logs, and databases, and assist in training record maintenance
• Execute project administration (setup, schedules, notifications, POs, invoices, report finalization, job closing)
• Assist with internal and external quality audits
• Assist with periodic management reports
• Performs other work as required by specific location and/or department

What it takes to be successful in this role:

• High School Diploma or GED required
• Minimum of 2+years directly related experience; certain departments may require additional experience
• Advanced skills in MS Word, Excel, Outlook, and PowerPoint
• Working knowledge of, or willingness to learn, other applications/software as necessary to fulfil job duties for assigned department (e.g., Met-Track/Crystal Reports, AutoCAD, Visio, etc.)
• Strong written communication and organizational skills
• Professional demeanor
• Must be a motivated self-starter and able to work independently (minimal supervision and direction)
• Strong attention to detail
• High degree of accuracy and speed
• Develop and maintain good relationships with clients and co-workers
• Ability to multi-task and thrive in a "busy" environment is a must
• Ability to travel as business needs dictate

Intertek: Total Quality. Assured.

Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers' expectations, while engaging with our employees to be 10X in their performance and professional growth.

Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed.

We Value Diversity

Intertek's network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email [e-mail] or call 1-877-694-8543 (option #5) to speak with a member of the HR Department.

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About Us

Intertek is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices in more than 100 countries, delivers innovative and bespoke Assurance, Testing, Inspection and Certification (ATIC) solutions for our customers' operations and supply chains. Working at Intertek means joining a global network of state-of-the-art facilities and passionate people who deliver superior customer service with a purpose of bringing quality, safety, and sustainability to life.

About The Team

The Building & Construction team provides assurance, testing, inspection, and certification services and building science solutions to deliver Total Quality Assurance to the built environment. The team offers the architectural, engineering and construction (A/E/C) industry with a full suite of capabilities both in the lab and on site.