Office Manager

DGA; Newport Beach (CA); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

401k

PTO 3 weeks

Staff development allowance

Bonus program

Job summary

DGA in Newport Beach seeks an Office Manager to be the face of the firm for clients and the backbone for our architects. This 5-day in-office role combines project and contract administration with office hospitality and stewardship.

You will prepare AIA contracts, manage procurement, and ensure a welcoming, well-supplied office environment while coordinating with building management.

Qualifications

• 5+ years administrative experience in A/E/C field.
• Expert-level Google Workspace and MS Office skills.
• Excellent writing and professional correspondence.

Responsibilities

• Assist in preparation and formatting AIA Contract Documents and letters of agreement.
• Support project lifecycles with contracts, staff reports, and reprographics.
• Maintain office appearance and resources; manage snack inventory and cleanliness.
• Restock office and kitchen supplies to prevent shortages.
• Plan and execute weekly meetings, catered events, and staff parties.
• Onboard new architectural hires.
• Coordinate with property management and building maintenance.
• This is a 5-day in-office position.

Tools

Google Workspace

MS Office

Bluebeam

Deltek Ajera

AIA Contract Documents

Job description

DGA is a 180-person architecture firm with offices in Mountain View, Sacramento, San Diego, San Francisco, and recently we opened an office in Orange County. Since 1995, we have specialized in architecture, interiors and planning for the life sciences, higher education, healthcare, and mission critical sectors.

Our new office in Orange County is an exciting start up within a successful stable firm. It is a fast-paced hub that requires a unique hybrid of high-level administrative precision and proactive office hospitality. The office location is 4695 MacArthur Court in Newport Beach, conveniently located between the 405, 55, and 73.

We are looking for an Office Manager who views "no task as too small and no contract as too complex." You will be the face of the firm for clients and the backbone of the office for our architects.

This isn't a "sit-and-wait" reception role. You will balance two distinct worlds:

1. Project & Contract Administration: You will act as a technical resource, assisting with the preparation of AIA Contract Documents, detailed contract completion and staffing reports.
2. Office Stewardship & Hospitality: You will take personal pride in the physical environment—ensuring the "client-ready" state of the office by managing everything from snack inventory to kitchen maintenance.

Responsibilities (include but are not limited to…)

• Assisting in the preparation and formatting of AIA Contract Documents, letters of agreement, and complex spreadsheets.
• Supporting the lifecycle of architecture projects by assisting with construction documents, letter writing and reprographic orders.
• Owning the "look and feel" of the office. This includes regular checks of the reception and conference rooms, as well as loading/unloading the dishwasher and ensuring the breakroom is clean and welcoming.
• Proactively managing and restocking office and kitchen supplies—ensuring the team never runs out of the essentials.
• Planning and executing everything from weekly catered staff meetings to large-scale social parties and holiday events.
• Assisting to on-board new Architectural hires.
• Serving as the primary contact for property management and building maintenance to ensure the facility is operating at peak efficiency.
• This is a 5-day in the office position

Qualifications

• 5+ years of administrative experience (A/E/C industry experience is a significant advantage).
• Expert-level Google Workspace and MS Office. Powerful experience with Bluebeam and Deltek Ajera, AIA Contract Documents preferred,
• Exceptional writing skills are a must. You should be able to draft a formal professional letter as easily as a firm-wide social invite.
• You are detail-oriented, self-aware, and possess the "hospitality heart" required to keep a physical office running smoothly.

DGA is a fantastic company to work for, just talk to our people! Along with great pay, we offer excellent benefits including medical, dental, vision, disability, 401k, three (3) weeks of PTO, and an annual staff development allowance. We also have a very generous bonus program.

At the time of posting this job advertisement, the annual pay salary range for this position is between $75,000 to $85,000 commensurate with qualifications