Office Manager

SafeLease Insurance Services, LLC.; New York, Northern (NY, KY); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Unlimited PTO

Full health benefits

Flexible work setups

Job summary

SafeLease Insurance Services, LLC. is hiring an Office Manager to launch and run our new NYC office. The role focuses on day-to-day operations, creating a welcoming environment, and supporting a growing team as we expand in New York.

You'll manage office supplies, onboarding, events, vendor relationships, and safety procedures while ensuring a smooth, efficient workplace. A proactive, organized professional will thrive in this fast-moving environment.

Qualifications

• 3+ years of experience as an Office Manager or in a similar operations role.
• Experience managing day-to-day needs of a busy office.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• A proactive approach and ability to solve problems with minimal direction.
• Strong attention to detail and follow-through.
• Comfortable managing vendors and building relationships.
• Experience coordinating office events and employee activities.
• Proficient with Google Workspace and common office tools.

Responsibilities

• Keep the office running smoothly with day-to-day operations, supplies, equipment, vendors, and building needs.
• Support setup and ongoing needs of a brand-new NYC office as the team grows.
• Greet visitors, coordinate meetings, and ensure a great office experience.
• Coordinate desks, equipment, supplies, and onboarding for new hires.
• Plan team events, office celebrations, and gatherings.
• Manage vendors and building relationships for timely issue resolution.
• Keep the office stocked with snacks, beverages, and supplies.
• Support safety, access control, emergency procedures and office requirements.
• Assist meetings, conferences, and other operational needs as required.

Skills

Organizational skills

Time management

Communication

Problem solving

Attention to detail

Proactive approach

Vendor and relationship management

Event coordination

Team collaboration

Tools

Google Workspace

Office software

Job description

About SafeLease

At SafeLease, we're rethinking how P&C insurance is sold in an age of technological change. We believe the industry's biggest inefficiencies aren't technical problems — they're structural ones. And we're building the team to tackle them.

SafeLease is a profitable insurance business that designs, underwrites, and distributes specialty coverage for commercial property owners and their tenants. Most insurance companies either distribute products or bear the risk — we do both. We back our policies with our own capital, which means we control the full stack: product design, tech, and the speed at which we move. That end-to-end ownership lets us offer customers real flexibility, saving time and money for more than 4,000 properties insured for billions in value nationwide.

We're a team of 85, growing over 100% annually, and we've done it without sacrificing profitability or culture. Here, you'll get high discretion and a wide aperture of problems to solve. We embrace the newest technologies, move fast together, and operate with the intensity of a small company where every person's work is visible. If you're looking for a place to sharpen your craft alongside people who take their work seriously, you'll fit right in.

We are hiring an Office Manager to help launch and run our new NYC office. This person will own the day-to-day operations of the office, making sure the space is organized, welcoming, and running smoothly as our NYC team continues to grow.

This is a hands-on role for someone who is highly organized, proactive, and enjoys being the person people can rely on to get things done.

About the Role

To drive our mission forward, this role will:

• Keep the office running smoothly — Manage day-to-day office operations, supplies, equipment, vendors, and building needs

• Help build our new NYC office — Support the setup and ongoing needs of a brand-new office, helping put processes in place as the team grows

• Create a welcoming environment — Greet visitors, coordinate meetings, and make sure employees and guests have a great experience in the office

• Support new hires — Coordinate desks, equipment, supplies, and onboarding needs so new employees are ready to go from day one

• Plan team events — Organize team activities, office celebrations, happy hours, and other events that bring people together

• Manage vendors and building relationships — Coordinate with building management, cleaners, maintenance teams, and other vendors to make sure issues are handled quickly

• Keep the office stocked and organized — Manage snacks, beverages, supplies, and other everyday office needs

• Support safety and office procedures — Help manage building access, emergency procedures, maintenance, and other office requirements

• Pitch in wherever needed — Support meetings, conferences, team projects, and other operational needs as they come up

About You

You’ll be a great fit if you’re organized, resourceful, and enjoy creating an office environment where people can do their best work.

You’ll bring these skills and strengths:

• 3+ years of experience as an Office Manager or in a similar workplace or operations role

• Experience managing the day-to-day needs of a busy office

• Strong organizational and time-management skills

• Excellent written and verbal communication skills

• A proactive approach and ability to solve problems without needing a lot of direction

• Strong attention to detail and follow-through

• Comfortable managing vendors and building relationships

• Experience coordinating office events and employee activities

• Comfortable juggling multiple priorities in a fast-moving environment

• Proficiency with Google Workspace and other common office tools

• A positive, professional approach when working with employees, visitors, and external partners

Why SafeLease?

The tech: Our prospects convert fast because we’re solving real problems and delivering serious value to commercial real estate owners.

The team: We’re a team of seasoned pros and sharp operators who know how to move fast and build smart. High standards, low ego.

The stability: We’re well-funded, growing fast, and we make sure our team shares in that success with competitive pay and equity.

The employee experience: We also offer unlimited PTO, full health benefits, flexible work setups, and the kind of culture where people want to show up to do their best work.

• unlimited PTO
• full health benefits
• flexible work setups
• the kind of culture where people want to show up to do their best work

If you don't have all the qualifications listed, don't worry! We understand everyone's career path is unique and still encourage you to apply if you feel this role is aligned with your career trajectory.

Employment at SafeLease is contingent upon a satisfactory verification of a general and criminal background check.