Office Manager

Ole & Steen; New York (NY); Hybrid; USD 28,000 - 41,000; Full time

Benefits offered by this job

50% discount at Ole & Steen locations

401(K) matching program

Paid vacation and sick time

Healthcare program available

Commuter benefits

Gym benefits

Free meal while working

Job summary

Ole & Steen in the United States is seeking an Office Manager to oversee the general administrative functions of the production facility’s office. The role requires clerical support, inventory maintenance, and coordination with managers to resolve issues.

The position offers part-time and full-time hours with benefits including 50% store discount, paid vacation, healthcare coverage, commuter and gym benefits, and free meals on site.

Qualifications

• High school diploma or equivalent required; Associate’s degree preferred.
• At least three years of administrative and clerical experience required.
• Proficiency in Spanish a plus, but not required.
• Food industry experience a plus, but not required.

Responsibilities

• Provide clerical support such as email correspondence, sorting and distributing mail, and preparing documents.
• Maintain inventory of office and kitchen supplies.
• Manage insurance and documentation for company vehicles, filing of invoices, request quotes and schedule facility maintenance visits etc.
• Coordinate with general managers and wholesalers to resolve invoice discrepancies, delivery issues and refunds
• Maintain knowledge of emergency procedures for facility and execute corresponding paperwork
• Performs other related duties as assigned.

Skills

Administrative skills

Clerical experience

Spanish (optional)

Communication skills

Education

High school diploma or equivalent

Associate’s degree preferred

Job description

Danish ‘hygge’ (hoo-gah) is all about creating asense of well-being and coziness—and that’s exactly what we strive to bringinto everything we do. Of course, we can’t do that without amazing, dedicatedteams. So, if you’re ready to lead by example, foster a positive workenvironment, and support our mission to become the world’s most loved bakery,we want you on our team. But be warned, our pastries are so good you might gethooked!

JOIN THE ‘HYGGE’ AT OLE & STEEN AS AN OFFICEMANAGER:

Danish ‘hygge’ (hoo-gah) is all about creating asense of well-being and coziness—and that’s exactly what we strive to bringinto everything we do. Of course, we can’t do that without amazing, dedicatedteams. So, if you’re ready to lead by example, foster a positive workenvironment, and support our mission to become the world’s most loved bakery,we want you on our team. But be warned, our pastries are so good you might gethooked!

Job Summary:

The Office Manager will oversee the generaladministrative function and activities of the production facility’s office.

Duties/Responsibilities:

• Provide clerical support such as emailcorrespondence, sorting and distributing mail, and preparing documents.
• Maintain inventory of office and kitchen supplies.
• Manage insurance and documentation for companyvehicles, filing of invoices, request quotes and schedule facility maintenancevisits etc.
• Coordinate with general managers and wholesalers to resolve invoice discrepancies, delivery issues and refunds
• Maintain knowledge of emergency procedures for facility and execute corresponding paperwork
• Performs other related duties as assigned.

Education and Experience:

• High school diploma or equivalent required; Associate’sdegree in office administration or related field preferred.
• At least three years of administrative and clerical experience required.
• Proficiency in Spanish a plus, but not required.
• Food industry experience a plus, but not required.

Compensation and Benefits:

• Part-time hours
• Full-time hours
• $20-30 per hour based on experience
• 401(K) matching program
• 50% discount at any Ole & Steen location (US,UK, and DK)
• Generous paid vacation and sick time to promotework-life balance
• Healthcare program available (up to 84% coveredby the company)
• Commuter benefits
• Gym benefits
• Free meal while working

Ole and Steen isan equal opportunity employer, and allqualified applicants will receive consideration for employmentwithoutregard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity orexpression, or any other characteristic protected by federal, state or locallaws.