Office Manager

Quinlanpartners; New York (NY); Hybrid; USD 65,000 - 85,000; Full time

Job summary

An established industry player is seeking an Office Manager to enhance operations in their NYC headquarters. This full-time role offers a unique opportunity to develop your skills in a dynamic environment, where you will manage office operations, provide administrative support, and contribute to team events. If you are organized, proactive, and ready for a new challenge, this position is perfect for you. Enjoy a hybrid work arrangement and a competitive benefits package, including health coverage and professional development opportunities. Join a team dedicated to delivering high-quality solutions and making a real impact.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

401(k) Matching

Flexible Work Schedule

Paid Time Off

Professional Development Opportunities

Qualifications

• 1-2 years of office administration experience in a professional services firm.
• Strong organizational skills and ability to manage multiple projects.

Responsibilities

• Manage daily office operations, including mail handling and supply inventory.
• Provide administrative support to executives and assist with onboarding new staff.

Skills

Organizational Skills

Time Management

Verbal Communication

Written Communication

Interpersonal Skills

Technical Aptitude

MS Office Proficiency

Adaptability

Proactive Mindset

Education

Associate or Bachelor's Degree

Tools

Salesforce

BigTime

Gusto

MS Office (Excel, Word, PowerPoint)

Google Suite

Job description

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This range is provided by Quinlan Partners. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$65,000.00/yr - $85,000.00/yr

Are you a highly-organized and responsible person with a can-do attitude? Are you looking for a new challenge? Would you like to leverage your skills to help take a growing professional services firm to the next level? If so, let’s talk!

Quinlan Partners is a leading investigations, due diligence, and business intelligence firm that is seeking an Office Manager to join our team in NYC. The Office Manager will report directly to the CFO/COO and will assist in the operations of the firm’s headquarters as it continues to grow. The Office Manager will wear many hats – technological, operational, and data entry-related, among others – and have the opportunity to learn about many aspects of running a professional service firm. This is a great opportunity for someone looking to further develop their skills and experience in their professional career.

This is a full-time position with benefits located in New York City’s Financial District (hybrid work arrangement). Office hours are 9am – 6pm; however, must be reachable on off-hours for urgent office related matters.

What You Will Do:

• Manage the day-to-day office operations and facility needs of the NYC office space , including handling incoming and outgoing mail, packages, and maintaining office supply inventory.
• Perform data entry and manage quality controls for various software systems (e.g., Salesforce, BigTime, Gusto, etc.).
• Provide support to the NYC staff as needed pertaining to any administrative, facilities or technology-related issues; serve as first point of contact for IT-related needs for the NY office staff.
• Coordinate office equipment maintenance and repairs as needed.
• Partner with the building's facilities management on security systems and access control.
• Track office expenses and partner with the accounting team on financial matters.
• Maintain office cleanliness; implement and monitor safety protocols.
• Assist in the onboarding process of new employees, including new hire orientation, training, IT/equipment and software setup, and other ad hoc requests as needed.
• Assist with planning NYC office and companywide events (client and internal).
• Provide administrative support to the CFO/COO, Head of the NY Office and Director of Business Development & Marketing, as well as investigative staff as needed.
• Answer phone calls, greet visitors, and direct inquiries to the appropriate parties.

What You Will Bring:

• Associate or bachelor’s degree.
• 1-2 years’ experience with office administration, preferably working in a small to medium size business; experience in a professional services firm preferred.
• Excellent organization and time management skills.
• Strong verbal and written communication skills.
• Strong interpersonal skills; ability to work with all levels of an organization.
• Strong work ethic with a can-do attitude.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Strong technical aptitude and ability to learn new technologies quickly (Salesforce experience a plus); experience supporting staff-level technical needs/inquiries.
• Proficient in MS Office (Excel, Word, PowerPoint) and Google Suite.
• Ability to work in a fast-paced environment.
• Adaptable and comfortable with change.
• Self-starter mentality; proactive mindset.

What's In It For You:

Quinlan Partners offers a competitive benefits package, including health, dental and vision coverage, as well as matching 401(k), flexible work schedules (hybrid in-office/remote working days), and PTO (paid time off). In addition, we are driven to provide professional development opportunities to our team within their respective positions. Our greatest strength is our people - a dynamic team of former corporate investigators, investigative journalists, attorneys, and business intelligence researchers - all who pride themselves on delivering high-quality solutions for our clients.

How to Apply

Please be sure to include a resume and cover letter for consideration. Check out our website to learn more about the work that we do at https://quinlanpartners.com/. We look forward to hearing from you!

Quinlan Partners is an Equal Opportunity Employer.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Professional Services

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Disability insurance

Paid paternity leave

Paid maternity leave

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