OFFICE MANAGER

NYC Department of Housing Preservation & Development; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

The NYC Department of Housing Preservation & Development seeks a Principal Administrative Associate II to manage office operations and ensure compliance with health and safety standards. The role involves overseeing supply inventory, liaising with service providers, and preparing reports. Candidates should possess a degree and relevant administrative experience, with strong organizational and communication skills.

Benefits

Public Service Loan Forgiveness eligibility

Inclusive work environment

Qualifications

• Baccalaureate degree and three years of administrative experience.
• Experience in supervising clerical/administrative work.
• Ability to work independently and as part of a team.

Responsibilities

• Oversee inventory of office supplies for multiple locations.
• Ensure compliance with health and safety regulations.
• Prepare weekly and monthly reports for Business Partners.

Skills

Organizational ability

Multi-tasking

Communication

Interpersonal abilities

Education

Baccalaureate degree

Associate degree or 60 semester credits

High school diploma or equivalent

Tools

Office software (WMS, GSS Database)

Job description

MUST BE PERMANET IN THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE

The DSS Accountability Office (DSS-AO)-IREA is responsible for protecting the integrity of social services programs administered by the New York City Department of Social Services (DSS) and ensuring that DSS complies with all statutory, regulatory, and contractual standards.
The Bureau of Eligibility Verification (BEV) is mandated to deter cash assistance fraud at the application level. BEV contributes to the integrity cash assistance process by conducting eligibility reviews of applicants by conducting extensive fieldwork to interview suspected persons, collateral persons, complainants, and/or witnesses to obtain and verify information.

BEV is recruiting for (1) one Principle Administrative Associate II to function as an Office Manager, who will:

- Oversee inventory of office supplies for 7 BEV locations, preparing orders as needed and ensuring adequate stock levels; tracking supply expenditures, identifying possible cost saving opportunities and ensuring fiscal efficiency. Conduct annual audits/inventory of supplies to evaluate each program area's level of compliance with operational directives.

- Liaise with GSS, building management; custodial services; service providers to maintain office equipment, furniture and services, (paper, envelopes, etc.) from the HRA Warehouse.

- Print out invoices for delivery checklist.

- Ensure compliance with health and safety regulations and maintain safe working environment.

- Ensure prompt resolution for all complex and problematic inquires which cannot be resolved by subordinate staff.

- Prepare weekly and monthly reports for Business Partners keeping the high-level executive staff apprised.

- Handle and report on Ad Hoc assignments.

Work location: 240-250-252 Livingston Street

Work Schedule: Monday to Friday- 9 am to 5 pm

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Minimum Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Preferred Skills

- Strong organizational and multi-tasking ability- Excellent communication and interpersonal abilities- Proficiency in Office software (WMS, GSS Database)- Ability to work independently and also as part of a Team

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.