Office Manager

Custom Protective Services; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A premier NYC-based security services firm seeks a highly organized Office Manager to oversee administrative operations. The ideal candidate will ensure seamless day-to-day operations, support the leadership team, and maintain a productive work environment. Key responsibilities include managing office operations, providing administrative support, and collaborating with various departments.

Benefits

401K plan with employer match

Qualifications

• Proficiency with Microsoft Office required.
• Excellent organizational skills and attention to detail needed.
• Ability to multi-task and work independently or collaboratively.

Responsibilities

• Oversee daily office operations for efficiency.
• Provide comprehensive administrative support to staff.
• Manage licensing, compliance, and corporate documentation.

Skills

Organizational skills

Communication skills

Proactivity

Attention to detail

Tools

Microsoft Office

Job description

Our premier, NYC-based security services firm, headquartered in Midtown Manhattan, seeks a highly organized and professional Office Manager to oversee administrative operations. The ideal candidate will possess a robust background in office administration, exceptional communication skills, and the ability to excel in a dynamic, fast-paced environment. This pivotal role will support our leadership team and ensure seamless day-to-day operations to uphold our commitment to excellence.

Key Responsibilities

• Oversee daily office operations to maintain a productive and efficient work environment.
• Provide comprehensive administrative support to office staff, fostering collaboration and efficiency.
• Process monthly expense reports for the company president with accuracy and timeliness.
• Collaborate with the outsourced IT department to address technical needs, including assisting with the physical setup of new workstations.
• Manage licensing, compliance, and corporate documentation in coordination with various state regulatory agencies.
• Perform ad-hoc tasks to support office staff as needed, demonstrating flexibility and initiative.
• Partner with reception to ensure timely ordering and inventory management of office supplies.
• Administer the company’s corporate phone account and manage communication systems.
• Oversee document management and recordkeeping, ensuring secure, accurate, and organized storage of organizational files.
• Support the planning and execution of meetings, special projects, and company initiatives.
• Manage vendor contracts and assist in drafting and generating business proposals.
• Support the planning and execution of meetings and special projects
• Manage contracts and assist in generating proposals.
• Work closely with senior leadership on a daily basis to provide strategic administrative support, facilitate decision-making and ensure alignment with organizational goals.

Requirements

• Proficiency with Microsoft Office
• Ability to be proactive in addressing a variety of issues, as they occur.
• Excellent organizational skills and attention to detail.
• Able to multi-task and work independently, or collaboratively, anticipate needs, prioritize work, and meet deadlines in a fast-paced environment
• Discretion and confidentiality.

Compensation:

• 401K plan, with employer match.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Security and Investigations

Referrals increase your chances of interviewing at Custom Protective Services by 2x

Get notified about new Office Manager jobs in New York, NY.

Executive Assistant, Wholesale & Licensing

New York, NY $47,875.00-$59,875.00 1 week ago

New York, NY $75,000.00-$100,000.00 2 weeks ago

New York, NY $62,400.00-$64,000.00 1 week ago

New York, NY $75,000.00-$85,000.00 3 months ago

Hoboken, NJ $54,000.00-$96,000.00 1 day ago

New York City Metropolitan Area 3 weeks ago

Executive Assistant, Games, Media, and Entertainment (GME) Security Leadership

Executive Assistant/Office Manager - Health Tech Start Up

New York, NY $90,000.00-$120,000.00 5 days ago

New York, NY $85,000.00-$100,000.00 2 weeks ago

Office Manager - NYC Fashion Showroom & Design Center

Front Office Manager - Waldorf Astoria New York

New York, NY $70,000.00-$85,000.00 2 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.