Office Manager

Envision Cold; Miami (FL); On-site; USD 52,000 - 68,000; Full time

Job summary

Envision Cold, a leading cold storage solutions provider, seeks an Office Manager to support warehouse operations in Miami, FL. You will manage admin tasks, onboarding, and HR coordination while ensuring accurate records and efficient reporting to drive performance.

The role requires strong communication, organizational skills, and ability to work with cross-functional teams in a fast-paced environment. Fluency in English and Spanish is preferred.

Qualifications

• High School Diploma or equivalent; degree in Business Admin preferred.
• Experience leading/admin in warehouse setting preferred.
• Excellent verbal and written communication.
• Fluent in English and Spanish.

Responsibilities

• Manage time and attendance of reporting Associates.
• Provide guidance for progressive discipline.
• Partner with HR for terminations.
• Maintain employee records according to regulations.
• Coordinate and conduct onboarding of new Associates.
• Assist with recruiting and interview process for open positions as needed.
• Generate reports and prepare documents for management.

Skills

Leadership

Communication

Bilingual English/Spanish

Teamwork

Detail-oriented

Education

High School Diploma

Business Administration or related field

Tools

MS Office (Word, Excel, Outlook)

Job description

Envision Cold is a leading provider of cold storage solutions. We specialize in preserving the integrity of temperature-sensitive products, serving a diverse range of industries including food and beverage. Our out-of-the-box solutions and services span the entire cold chain—from initial processing to final mile delivery, and everything in between.

Headquartered in Atlanta, GA, our storage operations are currently spread across North America, and expanding as we develop, build, and acquire best-in-class cold storage facilities to serve our customers’ needs.

What we’re looking for:

The Office Manager plays a vital role in supporting the administrative needs of the warehouse facility, contributing to the overall efficiency and effectiveness of warehouse operations. Your organizational skills and attention to detail will be highly utilized in this role. The ability to problem-solve, manage well under pressure, and ensure our customers are happy with our services is crucial for our business’s success.

This position typically works First Shift, Monday through Friday. However, based on business needs and seasonal demands, schedule flexibility is required, including the ability to work overtime on weekdays and weekends when necessary. Ideal candidates will be fluent in both English and Spanish, verbal and written.

What you’ll do (including, but not limited to):

• Manage time and attendance of reporting Associates.
• Provide guidance for progressive discipline.
• Partner with HR for any Associate terminations.
• Maintain employee records according to regulations and requirements.
• Coordinate and conduct onboarding of new Associates.
• Help in the recruiting and interview process for open positions as needed.
• Generate reports, compile data, and prepare documents or presentations for warehouse management to support decision-making and performance evaluation.
• Assist with financial tasks such as invoice processing, expense tracking, and budget management, and coordinate with Accounting/Finance departments as necessary.
• Address issues or concerns raised by warehouse staff or management.
• Troubleshoot administrative problems and implement solutions to improve office efficiency.
• Aid in implementing safety protocols and compliance with workplace regulations, including maintaining safety documentation and coordinating safety training for staff.
• Provide administrative support to the site as needed.
• Perform other duties as assigned/needed.

What you’ll bring to the role:

• Minimum High School Diploma or equivalent education required. Education (or experience in lieu of education) in areas such as Business Administration, Human Resources, or Supply Chain/Logistics Management ideal.
• Prior experience as a leader or manager in an administrative role required; managing in a warehouse environment highly preferred.
• Exceptional verbal and written communication skills.
• Strong focus on teamwork, collaboration and leadership by example.
• Fluent in both English and Spanish (verbal and written) preferred.
• Proficient with MS Office programs, including Word, Excel and Outlook.
• Highly organized with exceptional attention to detail.

What you’ll gain in return:

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A collaborative and inclusive work environment.
• The chance to make a significant impact in a growing industry.
• Access to cutting-edge technology and resources.

Here at Envision Cold, we are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law. We strive to create a diverse and inclusive work environment where everyone is respected and valued for their unique contributions.