Office Manager

Midway Heights County Water District; Meadow Vista (CA); Hybrid; USD 28,000 - 41,000; Part time

Job summary

Midway Heights County Water District in Meadow Vista, CA seeks a part-time Office Manager to oversee day-to-day office administration, billing support, and records management. The role offers hybrid work options and the opportunity to interact with district staff and board members.

The successful candidate will handle inquiries by phone, email, and in person, manage accounts payable/receivable, and support general office operations with strong organizational and communication skills.

Qualifications

• Strong Communication and Customer Service skills, with the ability to interact professionally and courteously with community members and colleagues.
• Experience in Administrative Assistance and Office Administration, including organizing records, managing schedules, and supporting day-to-day office workflows.
• Familiarity with Office Equipment and basic troubleshooting for printers, copiers, telephones, and related office tools.
• Proficiency with standard office software (e.g., word processing, spreadsheets, email) and comfort learning new systems related to billing or recordkeeping.
• Excellent attention to detail, organizational skills, and the ability to manage multiple tasks and priorities with minimal supervision.
• Prior experience in a utility, municipal, or small business office environment is beneficial.
• High school diploma or equivalent required; additional coursework or training in business, administration, or related fields is a plus.
• The ideal candidate will have bookkeeping and/or financial accounting experience.

Responsibilities

• The Office Manager is a part-time, hybrid role based in Meadow Vista, CA, with some work-from-home flexibility.
• This role oversees day-to-day office administration, including managing records, organizing files, processing mail, and maintaining office supplies and equipment.
• The Office Manager handles customer inquiries by phone, email, and in person, assists with billing and account questions, and coordinates communications with district staff and board members.
• Responsibilities also include basic bookkeeping, processing accounts payable and receivable.

Skills

Communication

Customer service

Administrative support

Record keeping

Organization

Multitasking

Attention to detail

Professionalism

Education

High school diploma or equivalent

Coursework in business administration

Tools

Office software

Billing/recordkeeping software

Office equipment troubleshooting

Job description

Company Description

Midway Heights County Water District is a local public utility organization based at 16733 Placer Hills Road in Meadow Vista, California. The district provides essential water services to the surrounding community, focusing on reliability, safety, and responsive customer support. As a small, community-oriented agency, the district offers a close-knit working environment with opportunities to make a direct impact on residents’ daily lives. Team members collaborate to ensure efficient operations, accurate billing, and timely communication with customers and regulatory agencies.

Role Description

The Office Manager is a part-time, hybrid role based in Meadow Vista, CA, with some work-from-home flexibility. This role oversees day-to-day office administration, including managing records, organizing files, processing mail, and maintaining office supplies and equipment. The Office Manager handles customer inquiries by phone, email, and in person, assists with billing and account questions, and coordinates communications with district staff and board members. Responsibilities also include basic bookkeeping, processing accounts payable and receivable.

Qualifications

• Strong Communication and Customer Service skills, with the ability to interact professionally and courteously with community members and colleagues.
• Experience in Administrative Assistance and Office Administration, including organizing records, managing schedules, and supporting day-to-day office workflows.
• Familiarity with Office Equipment and basic troubleshooting for printers, copiers, telephones, and related office tools.
• Proficiency with standard office software (e.g., word processing, spreadsheets, email) and comfort learning new systems related to billing or recordkeeping.
• Excellent attention to detail, organizational skills, and the ability to manage multiple tasks and priorities with minimal supervision.
• Prior experience in a utility, municipal, or small business office environment is beneficial.
• High school diploma or equivalent required; additional coursework or training in business, administration, or related fields is a plus.
• The ideal candidate will have bookkeeping and/or financial accounting experience.