Office Manager

Stantec Consulting International Ltd.; Lynnwood (WA); On-site; USD 80,000 - 100,000; Full time

Job summary

A leading consulting firm seeks an Office Manager in Lynnwood to represent the office and provide outstanding client service. This role involves administrative support, HR communication, and maintaining office operations to ensure a welcoming environment. The ideal candidate has strong organizational and communication skills, with a professional demeanor and a commitment to excellence.

Benefits

Medical, dental, and vision plans

401(k) plan

Tuition reimbursement

Flexible spending accounts

Paid family leave

Qualifications

• Must have 5 years’ experience in a professional office environment.
• Certification or Associate degree preferred.
• Proficient with MS Office Suite, especially Teams, Outlook, and Excel.

Responsibilities

• Greeting visitors and providing professional service.
• Managing HR communication and supporting new hires.
• Scheduling and organizing meetings and events.

Skills

Communication

Organization

Multi-tasking

Resourcefulness

Dependability

Service Orientation

Education

Certification or Associate degree in related field or equivalent

5 years’ experience in a professional office environment

Tools

MS Office Suite

Teams

Outlook

Word

Excel

SharePoint

Job description

Office Manager - ( 25000265 )

Description

Grow with the best. Join a smart, creative, and inspired team that accomplishes operational excellence. Bringing together individuals with diverse backgrounds, talents, and expertise, our 22,000 team members in over 400 locations worldwide are vital to making our Company stronger.

Your Opportunity

As our Lynnwood Office Manager, you will take on a vital supporting role of being the first impression and representation of our company! The ideal candidate will understand and demonstrate excellence in both internal and external client service, along with providing timely, accurate, and professional administrative support in keeping with Stantec’s high standards.

This position is in Stantec’s Lynnwood office, with defined hours of 8:00 am – 5:00 pm Monday through Friday.

Your Key Responsibilities

• Greets visitors and staff and provides a professional, welcoming image of Stantec

• Primary office contact for Human Resources, including supporting new hires, Separations, and communication of information

• Refers and directs calls, emails and visitors as required

• Schedules, tracks, and assigns meetings and conference rooms

• Responsible for maintaining inventory and organization of office and kitchen supplies

• Responsible for incoming and outgoing mail and deliveries

• Assist with coordination of lunch and learn seminars with industry vendors

• Leads planning and logistics for internal and external staff/office events

• Develop and manage operating budgets, proactively track variances, and manage within target

• Achieve cost savings through maximizing utilization of suppliers, preferred vendors/contractors and identify additional efficiency opportunities

• Ensure all site management and operations practices comply with Stantec standards

• Proactively manage all facility services in standard processes and procedures

• Interact with property management to address facilities issues

• Primary contact for property management – available on call 24/7 as needed for emergencies

• Implement preventive, ongoing, and anticipated maintenance/repair programs

• Conduct frequent meetings with the office leadership and with all staff to convey office, region, and company information

• Supports OSEC (Office Safety Environment Coordinator) to ensure the safety of staff and support office safety initiatives as needed

• Supports Records Coordinator to achieve compliance with Records Management policies and procedures

• Provides administrative support to office staff as needed

• Handles special projects in support of firm objectives as requested

Qualifications

Your Capabilities and Credentials

• Must be able to multi-task and communicate well, be highly organized, detail-oriented, resourceful, and dependable.

• Proficiency with MS Office Suite with expertise in Teams, Outlook, Word, Excel and SharePoint.

• Must have positive, can-do attitude. Service oriented.

• Comfortable learning and using new technology.

• Must maintain a professional, polished appearance and demeanor

• Must be able to successfully work both collaboratively and independently.

Education and Experience

• 5 years’ experience in a professional office environment

• Certification or Associate degree or currently working on degree from technical school or college in related field or equivalent combination of education and experience preferred.

• Professional experience in an office environment preferred.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s):

Salary Range(s):

• $30 per hour - $41 per hour Min/Max Pay Range for postings located in WA and DC

The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.

Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

• Washington state employees are eligible to accrue 1 hour of paid sick leave for every 40 hours worked except for Seattle employees who accrue sick leave in accordance with the city’s paid sick leave law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : United States-Washington-Lynnwood

Organization : BC-2099 Shared Services-US Lynnwood WA

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Jun 4, 2025, 10:39:01 AM

Req ID: 25000265

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans