Office Manager

University of Southern California; Los Angeles (CA); On-site; USD 86,000 - 87,000; Full time

Job summary

The University of Southern California's Center for Economic and Social Research (CESR) seeks an Office Manager to run day-to-day operations, handle AV for meetings, and coordinate special projects and events. This full-time, onsite role is based at the University Park Campus in Los Angeles.

Responsibilities include onboarding staff, managing Workday/Concur processes, budgeting, travel arrangements, and coordinating across CESR sub-centers; supervision of student workers and an administrative

Qualifications

• Onsite work 5 days/week at USC University Park Campus in Los Angeles, CA.
• Experience in office management for a sizable operation (3+ years).
• Advanced accounting/financial management, budgeting, and reporting experience.
• Public speaking and presentation skills.

Responsibilities

• Run day-to-day operations of a busy ~100-person office.
• Provide AV support for meetings and events.
• Oversee onboarding of new staff and supervision of student workers/admin staff.
• Handle procurement, invoicing, and use Workday/Concur for expenses.
• Coordinate travel arrangements and staff meetings; manage space and facilities requests.
• Communicate across CESR sub-centers and assist Executive Director and Co-Director with budget tracking.

Skills

Office management

AV setup

Budgeting

Public speaking

Event planning

Travel arrangements

Workday

Concur

Zoom

Website editing

Education

Bachelor’s Degree

Tools

Workday

Concur

Zoom

WordPress

Job description

The Center for Economic and Social Research (CESR) is a growing multi-disciplinary center studying decision making and human behavior over the life-course. We are seeking an Office Manager to run day-to-day operations, AV for meetings, and special projects and events. Job duties will include running a busy office of ~100 faculty and staff housed on the University Park campus, as well as assist with Capital Campus and offsite employee needs. Responsibilities range from on-boarding new staff, computer and software acquisition, offsite storage management, mail and delivery coordination, supply inventory and purchasing, requisition creation and invoicing, use of Workday financial report systems and Concur, staff meeting arrangements and audio/visual set up, travel arrangements and expenses. Job also entails site specific needs such as maintaining keys, facilities requests, space management, Zoom lines, office management needs, emergency planning, and the ability to clearly communicate information across sites. The CESR Office Manager will also assist Executive Director and Co-Director in center-related expense tracking, purchases, travel, and meeting arrangements as well as the monthly and annual staff meetings. This position will oversee student workers and an administrative assistant.

Position Requirements:

• Expected to work onsite 5 days per week at USC University Park Campus in Los Angeles, CA
• Expertise in software and technology; computers, phones, networks, Zoom, Workday, video and sound equipment for department meetings and seminars
• Experience in website editing and updates (Wordpress or similar)
• Event planning experience, for seminars, conferences, and team-building social gatherings
• Advanced accounting/financial management, budgeting, and reporting experience
• Public speaking/presentation skills
• Ability to multi-task with regular tasks and steady influx of new tasks throughout the day, and keep track of multiple deadlines for events and department needs
• Schedule flexibility to accommodate building requests and deliveries
• Safe lifting and sorting of supplies and other materials, up to 20 lbs.
• Experience in academic environment and Workday preferred
• At least 3 years’ experience managing an office of similar size
• New employee onboarding and providing warm hospitality for guests
• Willingness to back up admin assistant team
• Ability to create and maintain connections among multiple sub-centers within our department
• This is a full time, 1 year fixed-term position (renewable) with a fully onsite work arrangement

Preferred Education: Bachelor’s Degree

Required Work Experience: 3 years minimum

Work Arrangement: 5 Days a week, fully onsite at University Park Campus in Los Angeles.

Compensation

The annual base salary range for this position is $85,782.45 - $87,000. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Funding Restrictions

This position is funded by a contract/grant/gift and may be funded by a subsequent contract/grant/gift. Accordingly, your position is contingent upon receipt of the necessary funding from this or any subsequent contract/grant/gift to continue employment. In the event funding for your position changes and it becomes necessary to adjust your percentage of effort or it becomes necessary for your employment with the University of Southern California to end, you will receive one (1) month written notification of termination.

According to university policy, no severance benefits are paid to employees hired under a contract/grant/gift. When you leave, your final paycheck will include pay for days worked, and for accrued and unused vacation. The university does not pay for accrued and unused sick days upon termination.

Your employment may also end for other reasons consistent with university policy.

About the Center for Economic and Social Research (CESR)

The Center for Economic and Social Research (CESR) is a multidisciplinary research center dedicated to discovering how people around the globe live, think, interact, age, invest, and make important, life-changing decisions. Our in-depth research and analysis are deepening the understanding of human behavior in a wide range of economic and social contexts. Our ultimate goal: to improve social welfare by informing and influencing decision-making in the public and private sectors. Along the way, we are leading a creative revolution in how scientists conduct social science and economic research through the use of innovative technology.

About the USC Schaeffer Institute

USC Schaeffer Institute develops evidence-based solutions to address the nation’s most pressing policy issues. It serves as a policy laboratory to develop and test ideas generated by the USC academic community, foster civic engagement, and provides a forum to reach federal policymakers.

Established by an historic gift from Leonard D. Schaeffer in 2024, it houses three flagship programs: the USC Schaeffer Center for Health Policy & Economics, the Leonard D. Schaeffer Fellows in Government Service, and the Center for Civic Society. Schaeffer experts have testified before numerous Congressional committees and are regularly sought out by media outlets—including the New York Times, NPR, Stat, Wall Street Journal, and Washington Post to provide insight on policy issues.

The Schaeffer Institute is home to more than 150 scholars and staff, including three Nobel Laureates and seven members of the National Academy of Sciences, Engineering, and Medicine. It has offices at USC in Los Angeles and at the USC Capital Campus in Washington, DC.

About the Sol Price School of Public Policy

Ranked among the foremost schools of public policy in the nation, USC Sol Price School of Public Policy generates uncommon knowledge for the common good. The school is composed of overlapping disciplines that generate innovative approaches to critical issues ranging from health-care policy to homelessness, and sustainability to congestion – to name a few. A wide-ranging curriculum, including extensive experiential learning, prepares our graduates to navigate problems that demand multi-layered solutions driven by critical, informed thinking.

The Price School, founded in 1929, is anchored by four departments: Public Policy and Management, Health Policy and Management, Wilbur H. Smith III Department of Real Estate Development, and Urban Planning and Spatial Analysis. The School’s rigorous academic programs provide students with the knowledge and distinctive opportunities to make meaningful contributions to their professions. Integrating classroom instruction with real-world experience and led by some of the world’s most renowned faculty in their fields, our students establish a clear pathway to successful careers.

Our academic programs are augmented by numerous research centers, institutes and initiatives that provide additional research expertise and experiences, notable among them are: The Judith and John Bedrosian Center on Governance and the Public; The Center for Philanthropy and Public Policy; The USC Lusk Center for Real Estate; The METRANS Transportation Consortium; The Leonard D. Schaeffer Center for Health Policy & Economics; and The Schwarzenegger Institute for State and Global Policy. Together, they account for over $100 million in externally funded research grants and contracts.

Together, these departments and research enterprises provide unmatched breadth and depth to tackle an enormous range of challenges facing our country and the world. Price graduates hold leadership positions across diverse sectors – public, private, and nonprofit – championing the advancement of the common good. They come from around the world and from a variety of cultures and socio-economic backgrounds to create a rich intellectual environment that celebrates, supports and benefits from a variety of backgrounds and opinions.

Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Field of Expertise: Office management combined with experience in budget administration.