Office Manager

Webbchevyplainfield; Indiana (PA); On-site; USD 52,000 - 75,000; Full time

Job summary

A family-owned automotive dealership is seeking an Office Manager to oversee business operations and ensure accurate financial records. This full-time position offers competitive pay and a supportive work environment, with opportunities for career development.

Benefits

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) with company matching

Paid Time-Off

Qualifications

• Previous dealership experience desirable.
• Must have a clean driving record and valid driver's license.

Responsibilities

• Oversee daily operations in the Business Office.
• Process accounts receivable/payable and payroll.
• Analyze financial statements and maintain records.

Skills

Communication

Organizational Skills

Reliability

Detail-Oriented

Motivation

Education

Accounting Degree

High School Diploma

Job description

Office Manager- Full Time

The mission of the Office Manager is to support the Controllers in ensuring that the financial and accounting records of the dealership are kept accurately. This role aims to maximize profit by providing timely and accurate information to departmental and upper management, assisting in the smooth operation of the Business Office, and maintaining high levels of customer and employee satisfaction. Join our team and become a part of our thriving automotive family! We are committed to investing in your success and guiding you towards a fulfilling career in the automotive industry.

About Us

Webb Automotive is a family-owned and operated dealership group serving the Chicagoland and Northwest Indiana areas for over 50 years. We are committed to delivering exceptional service, quality vehicles, and fostering a supportive workplace culture. Built on a strong foundation of integrity, customer satisfaction, and teamwork, we are eager to continue to grow and expand our team. Our employees are the driving force behind our success, and we offer opportunities for career development, stability, and a welcoming, team-oriented environment. If you’re looking to join a company that treats you like family and invests in your future, we’d love to have you on board!

Responsibilities

• Oversee daily operations in the Business Office, ensuring efficient, accurate work by staff members
• Assist in hiring, training, and motivating the Business Office team to meet accuracy and timeliness goals
• Manage onboarding and system setup for new hires; maintain employee records, vacation records, and accruals
• Process accounts receivable/payable, clear schedules, reconcile cash, and prepare daily cash reports
• Ensure timely and accurate payroll processing, as well as tax report preparation, deposits, and returns
• Analyze financial statements, monitor accounting entries, and maintain standard monthly entries
• Work with factory programs (incentives, rebates, co-ops) to ensure prompt payments due to the dealership
• Control departmental expenses and review expense trend reports monthly
• Monitor work in process and sublet schedules for accuracy, ensuring alignment with dealership goals
• Identify and automate systems wherever possible, establishing controls to optimize efficiency
• Ensure proactive accounts payable practices that maximize cash flow and take advantage of discount terms
• Maintain a robust filing and security system for all records
• Actively contribute to the highest levels of dealership customer satisfaction and employee satisfaction
• Maintain ethical business practices, a professional image, and foster positive relations with customers, employees, and the community
• Be a leader in achieving customer satisfaction by supporting office functions, including handling mail, phone support, correspondence, and copier support
• Collaborate closely with upper management and department managers, maintaining open communication and meeting their needs
• Participate as an active member of the Management Team, contributing to department stability through motivation, training, and performance reviews
• Undertake special projects as assigned and assist in annual reviews/audits or third-party audits as required
• Perform other tasks as necessary to ensure the dealership’s standards for customer satisfaction, productivity, safety, and cleanliness are met

Qualifications

• Accounting Degree preferred
• High School Diploma or equivalent required
• Good verbal and written communication skills
• Highly motivated, organized, reliable and detail-oriented
• Can-do attitude with ability to work independently within a team environment
• Previous Dealership experience desirable
• Must have a clean driving record and hold a valid driver’s license
• Must be willing and able to submit to a Background Check and Drug Screen

Benefits

• Competitive pay at $52,000-$75,000 a year
• Health insurance- Company contributes a portion to cost
• Dental, Vision, Assurity, and LifeLock insurance options available
• Paid Life Insurance
• 401(k) with company matching
• Paid Time-Off
• Family owned and operated
• Positive work environment