Office Manager

McGough Construction CO, LLC; Houston (TX); On-site; USD 65,000 - 82,000; Full time

Job summary

McGough Construction CO, LLC is seeking an Office Manager to provide organized and consistent administrative support in a Woodlands, TX office, ensuring smooth day-to-day operations.

The role requires 5+ years of admin experience and proficiency with Microsoft Office; familiarity with Procore or PlanGrid is a plus. The Office Manager will coordinate reception, mail, onboarding, and project support across the Houston office.

Qualifications

• High school diploma or GED required.
• 5+ years of administrative experience.

Responsibilities

• Provide general office support and reception coverage.
• Process mail and manage UPS processing.
• Assist with photocopying, plan copying, and onboarding of site workers.
• Coordinate project forms and documents; file and organize accordingly.
• Manage office supplies and arrange meeting luncheons.
• Collaborate across departments, support Lean events, and assist with site communications.

Skills

Attention to detail

Organization

Communication skills

Microsoft Office

Team collaboration

Proactive

Multitasking

Time management

Education

High school diploma or GED

Tools

Procore

PlanGrid

Job description

McGough is a respected partner that brings five generations of experience to high profile, unique and complex construction projects. We take great pride in our people and their extraordinary expertise in planning, development, construction and facility management. McGough employee tenure reflects the commitment and pride we share in our work. Ask anyone who knows us - the caliber of our people sets us apart.

OFFICE MANAGER

The primary role of the Office Manager is to provide organized, consistent and administrative support in an office environment with a variety of tasks.

The Office Manager provides essential administrative and clerical support to ensure smooth day-to-day operations at the office.

QUALIFICATIONS

• High school diploma or GED required
• 5+ years of administrative experience

Preferred

• Reception experience
• Familiarity with construction project management platforms (Procore, PlanGrid, etc.) is a plus.

SKILLS

• Attention to detail and high level of accuracy
• Ability to organize and prioritize responsibilities
• Strong problem-solving skills
• Strong verbal and written communication
• Proficiency in Microsoft applications
• Ability to function as an integral team member, working under time constraints and meeting deadlines in a changing environment
• Ability to take initiative and work independently with minimal supervision
• Embodies personal integrity and keeps confidence
• View every interaction as an opportunity to add value and enhance relationships

OFFICE AND TRAVEL

Based out of office in The Woodlands, TX

RESPONSIBILITIES AND TASKS

• General Office Responsibilities
  • Managing office equipment service (large format copier/copy machine/postage meter)
  • Provide daily reception coverage
  • Assist with daily processing of mail and manages UPS processing.
  • Assist with photocopying and plan copying
  • Provide administrative support
  • Support onboarding of site workers, including badging, orientation paperwork, and safety documentation
• Project Coordination & Support
  • Efficiently and effectively process, organize, copy and file project management related forms and documents
• Facilities Management & Event Support
  • Manage office and kitchen supplies
  • Arrange meeting luncheon arrangements
  • Monitor conference rooms for supplies, phone lists, etc.
  • Provide general administrative and project support, as requested
  • Assist with kitchen cleanup
• Other Duties
  • Actively contribute as a member of the Houston Office, collaborating to support shared goals and objectives
  • Engage in business development by building and maintaining strong relationships with clients, design teams, consultants, and subcontractors, and participating in industry and McGough-sponsored events
  • Represent McGough professionally at all events, upholding company standards and serving as a positive ambassador
  • Attend company meetings, pursuing ongoing personal and professional development to enhance skills and performance
  • Collaborate across departments and with external stakeholders to ensure cohesive project execution
  • Actively support and participate in Lean events, promoting the McGough Way and fostering a culture of continuous improvement
  • Perform additional duties as assigned to support team and project success
  • Other duties as assigned

PHYSICAL REQUIREMENTS

The physical demands outlined here are representative of those required for an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. This position requires prolonged periods of sitting at a workstation or during meetings and travel (by plane or car). The employee must be able to lift up to 20 pounds as needed, demonstrate dexterity to write and use a computer keyboard and mouse, and possess the ability to hear, speak clearly, and distinguish colors on graphs and charts. The role also requires occasional visits to construction sites, where the employee may be exposed to dust, dirt, uneven surfaces, outdoor weather conditions, and extreme temperatures.

Our Growth is Creating Great Opportunities! Our team is expanding, and we want to hire the most talented people we can. Continued success depends on it!