Office Manager

McGough; Houston (TX); On-site; USD 42,000 - 58,000; Full time

Job summary

McGough is seeking an Office Manager to provide organized administrative support in a busy office environment in The Woodlands, TX. This role involves coordinating daily office operations, onboarding site workers, and assisting project teams across the Houston area.

Based out of The Woodlands, you will manage reception, mail processing, planning copy tasks, and facilities. The position emphasizes detail, initiative, and teamwork within a construction-focused company.

Qualifications

• High school diploma or GED required.
• 5+ years of administrative experience.
• Reception experience preferred.
• Familiarity with construction project management platforms (Procore, PlanGrid, etc.) is a plus.

Responsibilities

• Manage office equipment service and supplies.
• Provide daily reception coverage.
• Process mail and UPS processing.
• Photocopying and plan copying assistance.
• Provide administrative support and onboarding of site workers.
• Process project management forms and documents.
• Coordinate facilities and events; manage meetings and catering.
• Support cross-department collaboration and Lean initiatives.
• Attend company meetings and participate in ongoing development.

Skills

Attention to detail

Prioritization

Communication

Microsoft Office

Team collaboration

Initiative

Tools

Procore

PlanGrid

Job description

McGough is a respected partner that brings five generations of experience to high profile, unique and complex construction projects. We take great pride in our people and their extraordinary expertise in planning, development, construction and facility management. McGough employee tenure reflects the commitment and pride we share in our work. Ask anyone who knows us - the caliber of our people sets us apart.

OFFICE MANAGER

The primary role of the Office Manager is to provide organized, consistent and administrative support in an office environment with a variety of tasks. The Office Manager provides essential administrative and clerical support to ensure smooth day-to-day operations at the office.

QUALIFICATIONS

Required

• High school diploma or GED required
• 5+ years of administrative experience

Preferred

• Reception experience
• Familiarity with construction project management platforms (Procore, PlanGrid, etc.) is a plus

Skills

• Attention to detail and high level of accuracy
• Ability to organize and prioritize responsibilities
• Strong problem-solving skills
• Strong verbal and written communication
• Proficiency in Microsoft applications
• Ability to function as an integral team member, working under time constraints and meeting deadlines in a changing environment
• Ability to take initiative and work independently with minimal supervision
• Embodies personal integrity and keeps confidence
• View every interaction as an opportunity to add value and enhance relationships

OFFICE AND TRAVEL

Based out of office in The Woodlands, TX

RESPONSIBILITIES AND TASKS

General Office Responsibilities

• Managing office equipment service (large format copier/copy machine/postage meter)
• Provide daily reception coverage
• Assist with daily processing of mail and manages UPS processing.
• Assist with photocopying and plan copying
• Provide administrative support
• Support onboarding of site workers, including badging, orientation paperwork, and safety documentation

Project Coordination & Support

• Efficiently and effectively process, organize, copy and file project management related forms and documents

Facilities Management & Event Support

• Manage office and kitchen supplies
• Arrange meeting luncheon arrangements
• Monitor conference rooms for supplies, phone lists, etc.
• Provide general administrative and project support, as requested
• Assist with kitchen cleanup

Other Duties

• Actively contribute as a member of the Houston Office, collaborating to support shared goals and objectives
• Engage in business development by building and maintaining strong relationships with clients, design teams, consultants, and subcontractors, and participating in industry and McGough-sponsored events
• Represent McGough professionally at all events, upholding company standards and serving as a positive ambassador
• Attend company meetings, pursuing ongoing personal and professional development to enhance skills and performance
• Collaborate across departments and with external stakeholders to ensure cohesive project execution
• Actively support and participate in Lean events, promoting the McGough Way and fostering a culture of continuous improvement
• Perform additional duties as assigned to support team and project success
• Other duties as assigned

PHYSICAL REQUIREMENTS

The physical demands outlined here are representative of those required for an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

This position requires prolonged periods of sitting at a workstation or during meetings and travel (by plane or car). The employee must be able to lift up to 20 pounds as needed, demonstrate dexterity to write and use a computer keyboard and mouse, and possess the ability to hear, speak clearly, and distinguish colors on graphs and charts.

The role also requires occasional visits to construction sites, where the employee may be exposed to dust, dirt, uneven surfaces, outdoor weather conditions, and extreme temperatures.