Office Manager

North Carolina Agricultural & Technical State University; Greensboro (NC); On-site; USD 43,000 - 48,000; Full time

Job summary

An established university is seeking an Administrative Support Specialist to provide essential management assistance to the Executive Director of Student Activities & Campus Involvement. This role involves administering business and financial affairs, managing multiple budgets, and ensuring smooth operational processes. The ideal candidate will possess strong organizational skills and the ability to serve a diverse population with courtesy and professionalism. Join a dynamic team dedicated to enhancing student involvement and campus programs in a supportive educational environment.

Benefits

Accrued Vacation and Sick Leave

Community Service Leave

Health Benefits

Vision and Dental Insurance

12 Paid Holidays

Retirement System

Employee Assistance Program

Campus Recreation Center Discount

University Bookstore Discount

Qualifications

• 1 year of related office experience or equivalent training.
• Ability to manage business processes and improve operations.

Responsibilities

• Assist with daily financial operations and program planning.
• Manage budgets, expenditures, and procurement processes.

Skills

Business Administration

Financial Management

Communication Skills

Office Technology

Time Management

Education

High School Diploma

Bachelor's Degree in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Aggie Mart

Banner Student and Finance

Job description

Posting Details

Classification Information

Bachelor's degree in business administration, public administration, or related business area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
-Ability to utilize discretion in the workplace and stay objective while interacting with their supervisor, Office of Student Activities staff, students, and NC A&T State University faculty, staff, and visitors.
-General knowledge of the principles and practices of developing and implementing campus programs.
-Ability to stay focused, be a self-starter, possess exemplary time management and organizational skills, take responsibility for task management.
-Ability to serve a diverse population in a courteous manner.

Position/Classification Title	Administrative Support Spec
Classification Type	SHRA
Position required to work during periods of adverse weather or other emergencies:	N - Not Mandatory
Minimum Experience/Education	High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Preferred Years Experience, Skills, Training, Education
Required License or Certification

Position Overview

The position will serve as the primary management assistant to the Executive Director of Student Activities & Campus Involvement. Position will administer and manage the business and financial affairs of the Office of Student Activities. Position will assist in managing and reporting for 10 budgets as well as assisting with procurement card and travel card reconciliation, student worker payroll, purchasing, inventory control, tax fringe benefit reports and other closely related work.

The Office of Student Activities oversees the development and organization of the university's primary extra-curricular programs. These areas include Student Government, Campus Programs, the Fraternity & Sorority system and Club & Organizations, as well as university wide events such as Homecoming & other large-scale events.

Primary Purpose of Position
Primary Function of Organizational Unit
Work Hours	M-F, 8a-5p Some Evenings and Weekends
Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.	On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site)

Key Responsibilities and Related Competencies

Essential duties and responsibilities include but are not limited to the following: Assist with the daily financial operations of the office. Provide assistance with planning and implementation of programs and activities. Ability to manage and improve business processes and operations by ensuring continuity and integration of policies and procedures. Ability to develop long- and short-term goals and objectives that support the business functions. Provide assistance with planning and implementation of programs and activities.

Required Competency	Business Administration
Duties

Ability to plan and monitor the use of expenditures to meet organizational objectives and compliance. Ability to prepare budget documents and reports. Ability to allocate resources, plan procurement, and oversee budgets and contracts to ensure fiscal stability of the organization. Manage calendars, create files, monitor Student Activities budgets and expenditures, generate requisitions for areas under Student Activities, keep accurate budget records, make purchases, reconcile accounts, complete travel and procurement card documents for staff members, compile and track contracts, photocopy, maintenance of an accurate filing system, databases and files, word processing, order supplies and equipment, process mail and compile information for reports.

Required Competency	Financial Management - Budget
Duties

Provide fiscal, administrative and clerical support for the Office of Student Activities, including answering phones, greeting visitors, providing front desk support; serve as first contact with students. Meet and greet students, provide information about programs and events, promote and assist student involvement in programs and activities. Transcribe minutes for meetings. Develop and maintain collaborative relationships with other North Carolina A&T State University departments, faculty, staff, students, visitors, and campus groups. Ability to clearly and concisely convey information orally or in writing to individuals or groups to ensure that they understand the information and the message. Ability to listen and respond appropriately to others using the appropriate media (e.g. email, presentations, etc.).

Required Competency	Communication (Presentations, Oral, and Written)
Duties

Demonstrated proficiency at an intermediate level using standard office software applications, including Word, Excel, and PowerPoint. Additionally, initiate purchase requisitions using Aggie Mart, access Banner Student and Banner Finance, and make edits to Student Activities websites.

Required Competency	Office Technology
Duties

Position Information

Working Title	Office Manager
Competency Level	Advanced
Position Number	007380
Recruitment Range	$43,207 - $48,000
FLSA	Non-Exempt
Appointment Type	Permanent - Full-time
FTE	40 hours/week, 12 months
If Time Limited, Appointment Length
Organizational Division	Student Development
Organizational Location	VC for Student Affairs
Organizational Unit	Student Activities

Posting Detail Information

Posting Number	SHRA2926
Open Date	05/06/2025
Close Date	05/30/2025
Special Instructions to Applicant	You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity. Employee Benefits available to NC A & T permanent employees include the following and more: Accrued Vacation and Sick Leave for Eligible Employees Community Service Leave Aetna - State Health Benefits of North Carolina NCFlex - Vision, Dental, Flexible Spending Account, Life Insurance and more 12 Paid Holidays Teachers and State Employees Retirement System (TSERS) Optional Supplemental Plans - 401k, 403b, 457b and 457 Employee Assistance Program (EAP) Campus Recreation Center Discount University Bookstore Discount This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.
Quick Link	https://jobs.ncat.edu/postings/37363