Office Manager

iHire; Falls Church (VA); On-site; USD 85,000 - 115,000; Full time

Job summary

A leading specialty dental practice focused on Sleep and TMJ care is seeking a dedicated Office Manager to join their team. This role offers a unique chance to learn through a 3-month apprenticeship, preparing you for a leadership position. You will be responsible for optimizing operations and managing patient interactions while being mentored by industry experts. Ideal candidates will have a background in dental or medical practice operations, and possess strong organizational and leadership skills. This full-time opportunity emphasizes professional growth and performance-based advancement.

Qualifications

• 3-5 years of experience in dental, medical, or wellness practice operations.
• Highly organized, well-trained with Excel, and driven to lead.
• Ability to thrive in a structured but dynamic environment.

Responsibilities

• Owning and optimizing daily operations, from scheduling to patient experience.
• Managing team performance and accountability across clinical and admin staff.
• Overseeing financial metrics and strategic initiatives in the practice.

Skills

Organization

Emotional Intelligence

Leadership

Problem Solving

Tools

Dentrix

Dental Write

Job description

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Sleep and TMJ Therapy has partnered with iHire to reach top talent for their opening below. Check it out and apply today!

Learn from the Best. Lead with Purpose.

We’re seeking a future leader to become the operational backbone of a high-performance, specialty dental practice focused exclusively on Sleep and TMJ/TMD care.

This is not a plug-and-play front desk or insurance role. This is a long-term opportunity for someone who wants to grow into the best Office Manager in the Sleep Dentistry space, and we’re giving you the blueprint to get there.

How It Works

• 3-Month Apprenticeship Period: You’ll work alongside and learn from one of the top Office Managers in the Sleep and TMD industry. You’ll master everything from patient flow to financial discussions to team accountability, all within a systems-driven practice.
• Fit Comes First: This apprenticeship is as much about fit as it is about skills. We want to ensure this is the right place for you to grow, thrive, and take ownership for the long term.
• Transition to Leadership: Upon successful completion of the apprenticeship, you will assume the Co-Office Manager role with elevated pay and performance-based growth potential. Where when the current OM feels you are ready they will allow for full takeover of the position and assist as long as needed.
  
  

What You’ll Be Responsible For

• Owning and optimizing daily operations, from scheduling and patient experience to insurance coordination and follow-up systems.
• Managing cross-functional team performance (clinical + admin) with accountability and consistency.
• Leading case acceptance and patient communication workflows with confidence.
• Overseeing monthly KPIs, financial metrics, and strategic initiatives with the support of Smile 23 playbooks and tracking systems.
• Acting as a liaison between doctor, patients, vendors, and corporate, you’ll keep the whole engine running.
  
  

What Makes This Unique

• Mentorship from the Top: You’ll be trained by a nationally recognized expert in sleep dental operations.
• Specialty Medicine Meets Business Mastery: Learn how a niche healthcare business thrives, from scheduling models to profitability analysis.
• Lucrative Growth: This is a performance-based culture. Once you’re in the seat, your impact will directly tie to your compensation and advancement.
• Mission-Driven Work: You’ll be helping patients who are in real need, chronic pain, sleep dysfunction, and long-term health concerns.
  
  

You’re a Fit If You

• Are highly organized, extremely well trained using excel, emotionally intelligent, and naturally driven to lead.
• Have experience in dental, medical, or wellness practice operations (Sleep/TMJ experience is a plus, but not required). Dentrix and/or Dental Write knowledge preferred.
• Are passionate about learning, improving systems, and helping people thrive, patients and team alike.
• Thrive in a structured but dynamic environment, where clarity and initiative are both valued.
  
  

Employment Type: Full Time

Years Experience: 3 - 5 years

Salary: $85,000 - $115,000 Annual

Bonus/Commission: Yes

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Health Care Provider

• Industries

  Hospitals and Health Care and Medical Practices

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