Office Manager

Coast Energy; El Segundo (CA); On-site; USD 50,000 - 80,000; Full time

Job summary

An innovative solar energy firm is seeking an Office Manager to enhance workplace efficiency and culture. This role is pivotal in supporting operations and ensuring a welcoming environment in the El Segundo office. The ideal candidate will be detail-oriented with strong organizational and communication skills, thriving in a collaborative atmosphere. You'll coordinate office logistics, manage employee records, and help foster a positive workplace culture. Join a mission-driven company making significant strides in clean energy and enjoy opportunities for growth in a dynamic environment.

Benefits

Competitive salary + annual performance bonus

401(k) with a 4% company match

Comprehensive health, dental, and vision insurance

Generous paid time off (PTO)

Up to 14 weeks fully paid Parental Leave

Flexible remote work options

Professional development opportunities

Qualifications

• 3+ years of experience in office management or HR coordination required.
• Highly organized and detail-oriented individual needed.

Responsibilities

• Maintain office supply inventory and manage internal communications.
• Coordinate onboarding logistics and support leadership with tasks.

Skills

Organizational Skills

Communication Skills

Microsoft 365

Interpersonal Skills

Initiative

Education

3+ years in office management or administrative support

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Excel

Microsoft Word

SharePoint

Job description

ABOUT COAST

Coast (“Coast” or the “Company”) is a rapidly growing commercial and industrial (“C&I”) solar energy firm. By offering innovative systems which provide dependable solar energy to commercial businesses, Coast is disrupting the way commercial building owners purchase electricity.

Through the backing of its financial sponsor, Crosstimbers Capital Group, Coast expects to finance, develop, own, and operate $400+ million of commercial solar projects across the United States over the next several years. Coast owns the solar systems and sells solar electricity to building owners/offtakers at a rate typically less than their current electricity provider. We are looking for talented, results-oriented, self-starters who will consistently deliver exceptional results to our customers and investors in pursuit of becoming the leading C&I solar provider in the United States.

COAST’S BELIEFS ABOUT PEOPLE

We believe people should feel appreciated and part of a broader—mission-based organization—where their experience and talents are nurtured, and their full potential is realized. Coast seeks to cultivate a culture that enables talented individuals to thrive by autonomously utilizing their unique abilities and extraordinary work ethic within a highly collaborative environment that fosters innovation, creativity, and teamwork. We view it as one of our greatest responsibilities to enable, lead, and help individuals grow into their best versions. Our team shares a common vision of becoming the best version of ourselves and building the best company we can create while transitioning our country to clean, renewable energy.

EXPECTED OUTCOMES AND REQUIREMENTS

Coast is hiring an Office Manager to help create and maintain an efficient, organized, and welcoming workplace environment in our El Segundo office. This person will be essential in supporting internal operations, employee experience, and overall office functionality. You will work closely with company leadership and cross-functional teams to ensure the office runs smoothly day-to-day while also helping build a strong, connected company culture.

This is a highly visible, in-person role that requires a detail-oriented, people-focused individual with excellent organizational and communication skills. Responsibilities include:

Office & Administrative Operations

• Maintain office supply inventory, manage mail and shipping, and oversee internal communications
• Coordinate travel arrangements for the leadership team and other employees
• Track, organize, and maintain corporate documents and internal filing systems
• Serve as the first point of contact for incoming phone calls and visitors
• Support leadership with expense reporting and administrative tasks

People & Culture Support

• Coordinate onboarding logistics (equipment, IT access, welcome emails, and workspace setup)
• Maintain employee records and help track vacation, sick leave, and attendance
• Assist with job postings and interview scheduling during recruitment cycles
• Plan and execute internal events, team outings, and celebrations
• Manage company swag, gifts, and care packages for key employee life moments
• Help drive initiatives that promote employee engagement and a positive workplace culture
• Oversee security and access systems, including key distribution and entry tracking
• Manage office upkeep, maintenance requests, and relationships with vendors and building management
• Liaise with IT providers to troubleshoot office hardware or connectivity issues
• Maintain a centralized log of employee hardware, software, and subscriptions

Meeting & Event Logistics

• Coordinate logistics for in-office and client meetings, including room prep and hospitality
• Support execution of company-wide events and holiday gatherings

QUALIFICATIONS AND EXPERIENCE

• 3+ years of experience in office management, administrative support, or HR coordination
• Must be located in or able to commute to El Segundo, CA and work in-person
• Highly organized, detail-oriented, and able to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• Proficiency with Microsoft 365 (Outlook, Teams, Excel, Word, SharePoint) and other workplace tools
• Confident self-starter who takes initiative and thrives in a fast-paced environment
• Strong interpersonal skills and a collaborative, team-first attitude

WHY JOIN COAST

• High-visibility role with ownership over daily office operations and employee experience
• Work closely with company leadership and play a key role in shaping team culture
• Join a mission-driven, fast-growing solar company making a real impact in clean energy
• Opportunity for long-term growth as the company scales and operations expand
• The opportunity to make a real impact in the fast-growing renewable energy sector

OUR BENEFITS

• Competitive salary + annual performance bonus
• 401(k) with a 4% company match
• Comprehensive health, dental, and vision insurance
• Generous paid time off (PTO) and company holidays
• Up to 14 weeks fully paid Parental Leave
• Flexible remote work options
• Professional development and growth opportunities