Office Manager

Moss & Associates; Dallas (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Moss & Associates in Allen, TX is seeking an Assistant Project Manager to support project teams and oversee broad office operations. The role involves coordinating administrative processes, vendor relations, and reception activities to ensure a professional and efficient office environment.

The position requires 0-3 years of experience in office management within construction, strong computer skills, and excellent communication.

Qualifications

• 0-3 years' experience as an Office Manager in the construction industry or related field.
• Strong computer skills are a necessity.
• Strong communication and interpersonal skills and are required to interface directly with guests, executives, building departments and other team members.

Responsibilities

• Contributes to facilities and supply management by maintaining office supplies inventory and reordering as needed; coordinates with vendors for office equipment and services.
• Provides administrative oversight by managing reception duties and mail distribution; monitors display monitors and smart TV subscriptions.
• Acts as tenant liaison between employees and building management; reports maintenance issues to the building management team.
• Coordinates meeting/event logistics: book conference rooms, handle lunch orders, manage training room layouts, support events team, keep shared spaces tidy.
• Responsible for sending and receiving all FedEx / UPS packages.

Skills

Strong computer skills

Strong communication

Job description

COMPANY OVERVIEW

Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, design-build, and public-private partnerships. The company's diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as one of the nation's top 65 general contractors, and the #1 ranked solar EPC nationwide. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement and employee development. Its employees consistently rank Moss as one of the best places to work.

POSITION SCOPE AND ORGANIZATIONAL IMPACT

Moss' Office Manager oversees the smooth operation of the office and ensures that administrative processes run efficiently.

The Office Manager is the first face anyone sees when entering the Moss space. Maintain professional appearance and behavior to represent the company well.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Contributes to facilities and supply management by: maintaining office supplies inventory and reorder as needed, coordinate with vendors for office equipment and services for the following: plants, first aid supplies, coffee, water, food / kitchen, and janitorial services, and ensure the office environment is clean, safe and functional
• Provides administrative oversight by: managing reception duties and mail distribution, managing but not limited to the public area display monitors with: birthday and work anniversary announcements, project photo feed, etc. and smart TV subscriptions
• Participates as the tenant liaison between employees and building management team, report any maintenance issues to the building management team
• Coordinates meeting/event coordination by: book conference rooms as requested for meetings, handle lunch orders, manage training room table layout for meeting needs, act in support role for events team for office-wide related events and ensure shared spaces are kept tidy and presentable
• Responsible for: sending and receiving all Fedex / UPS Packages

EDUCATION AND WORK EXPERIENCE

0-3 years' experience as an Office Manager in the construction industry or related field

Strong computer skills are a necessity

Strong communication and interpersonal skills and are required to interface directly with guests, executives, building departments and other team members

JOB TITLE: ASSISTANT PROJECT MANAGER

JOB LOCATION: ALLEN, TX

CLASSIFICATION: FULL TIME - EXEMPT - SALARIED

REPORTS TO: OFFICE LEADERSHIP

Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.