Office Manager

Horizon3.ai; City of Amsterdam (NY); On-site; USD 72,000 - 80,000; Full time

Benefits offered by this job

Inclusive Team

Growth Opportunities

Innovative Culture

Hybrid & Remote Work

Competitive Compensation

Job summary

Horizon3.ai in Amsterdam is seeking an ambitious Office Manager to run day-to-day operations and provide executive support to our VP of EMEA. The role blends office stewardship with high-level calendar, travel, and event planning across the region.

You will work 4-5 days per week in the Amsterdam office, manage vendors, and help ensure a welcoming, productive workplace while aligning with Horizon3's culture and values. Dutch language skills are a plus.

Qualifications

• 2+ years of experience in office management, executive support, operations, or administrative roles.
• Strong organizational skills with the ability to multitask and prioritize effectively across both executive support and office operations.
• Excellent written and verbal communication skills in English required; Dutch proficiency is a plus
• Tech-savvy with proficiency in tools like Google Workspace, Slack, Zoom, and expense/reporting systems
• Proven experience in event planning and execution, from small gatherings to large-scale

Responsibilities

• Own day-to-day office operations in Amsterdam, including supplies, mail, facilities management, and ensuring the space is welcoming and fully operational.
• Act as primary liaison with building management, contractors, and service providers.
• Manage vendor relationships, contracts, and service quality for all office-related providers.
• Prioritize the employee experience and ensure the Amsterdam office reflects Horizon3's culture.
• Remotely manage day-to-day operations of the UK office as it comes online, including standing up vendor relationships and coordinating logistics.

Skills

Office management

Executive support

Multitasking

English fluency

Dutch a plus

Tech proficiency

Event planning

Tools

Google Workspace

Slack

Zoom

Expense reporting systems

Job description

Get to Know Us

Horizon3 is a fast-growing cybersecurity company dedicated to the mission of enabling organizations to proactively find and fix and verify exploitable attack vectors before criminals exploit them. Our flagship product, the NodeZeroTM platform, delivers production-safe autonomous pentests and other key assessment operations that scale across the largest internal, external, cloud, and hybrid cloud environments. NodeZero has been adopted by organizations of all sizes, from small educational institutions to government agencies and Global 100 enterprises. It is used by ITOps/SecOps teams, consulting pentesters, and MSSPs and MSPs.

We are a fusion of former U.S. Special Operations cyber operators, startup engineers, and formerly frustrated cybersecurity practitioners. We're committed to helping solve our common security problems: ineffective security tools, false positives resulting in alert fatigue, blind spots, 'checkbox' security culture, cybersecurity skills shortage, and the long lead time and expense of hiring outside consultants. Collectively, we are a team of learn it alls, committed to a culture of respect, collaboration, ownership, and results.

What You’ll Do

We are seeking an ambitious and proactive Office Manager to join our team in Amsterdam. This is a dual-focus role. Approximately half of your time will be dedicated to owning the day-to-day operations of our Amsterdam and UK offices. The other half will be focused on executive support to our VP of EMEA, including diary management, travel coordination, and the logistics and planning of EMEA-wide events.

You will be responsible for managing daily office operations, managing vendors, and creating an exceptional employee experience. You will be expected to be in the office typically 4-5 days per week. The nature of this role offers visibility from leaders across our growing EMEA organization and the chance to showcase ambition to executive leadership.

Office Operations & Facilities (~50%)

• Own day-to-day office operations in our Amsterdam office, including supplies, mail, facilities management, and ensuring the space is always welcoming and fully operational
• Act as primary liaison with building management, contractors, and service providers
• Manage vendor relationships, contracts, and service quality for all office-related providers
• Prioritize the employee experience, ensuring the Amsterdam office reflects Horizon3's culture and is a place where employees feel energized, supported, and connected
• Remotely manage day-to-day operations of our UK office as it comes online, including: standing up vendor relationships, coordinating logistics, and serving as the operational point of contact for UK-based employees

Executive & EMEA Support (~50%)

• Serve as the executive support partner for our VP of EMEA, managing complex scheduling, calendar prioritization, and travel coordination across the region
• Plan, coordinate, and execute EMEA-wide events, including team offsites, customer events, regional all-hands, and milestone celebrations, all while ensuring smooth end-to-end logistics (venues, travel, catering, activities, and budgets)
• Own logistics and scheduling for EMEA leadership meetings, QBRs, and cross-functional gatherings, anticipating needs and resolving conflicts proactively
• Manage vendor relationships for EMEA event services, including caterers, venues, and entertainment
• Track budgets and ensure events and travel are delivered on time, within scope, and aligned with company values

What You'll Bring

• 2+ years of experience in office management, executive support, operations, or administrative roles, ideally in a fast-growing company
• Strong organizational skills with the ability to multitask and prioritize effectively across both executive support and office operations
• Excellent written and verbal communication skills in English required; Dutch proficiency is a plus
• Tech-savvy with proficiency in tools like Google Workspace, Slack, Zoom, and expense/reporting systems
• Passion for creating engaging, inclusive workplace experiences
• Proven experience in event planning and execution, from small gatherings to large-scale

Location and Travel

• This role has an in-office working model, with 4-5 days per week in our Amsterdam office.
• Moderate travel may also be required for regional office openings, internal events, and company gatherings.

Perks of Horizon3

• Inclusive Team: We value diversity and promote an inclusive culture where everyone can thrive.
• Growth Opportunities: Be part of a dynamic and growing team with numerous career development opportunities.
• Innovative Culture: Work in a collaborative environment that encourages creativity and out-of-the-box thinking.
• Hybrid & Remote Work: We embrace a mix of remote and hybrid work models depending on role and location, including our Chicago office, where some roles require regular in-office presence.
• Competitive Compensation: We offer competitive salary, equity and benefits. Our benefits include health, vision & dental insurance for you and your family, a flexible vacation policy, and generous parental leave.

Compensation and Values

At Horizon3, we believe that our people are our greatest asset, and our compensation philosophy reflects this core value. We are committed to fostering an environment where all employees feel valued, respected, and rewarded for their contributions. Our compensation structure is designed to be fair, competitive, and transparent, ensuring that every team member is recognized and compensated equitably across roles, levels, and locations.

In accordance with various State’s transparency regulations, we provide the following salary range information for this position:

• Depending on experience, the compensation range for this position is: €63,000 - €70,000. The exact salary will be determined based on the selected candidate’s location, qualifications, experience, and relevant skills.
• Additional compensation: All full-time roles are eligible for an equity package in the form of stock options.

You Belong Here

Horizon3 is not just an equal opportunity employer - we are a community that values diversity, equity, and inclusion as fundamental principles of our culture and success. We are dedicated to fostering a workplace where everyone feels welcome and respected, regardless of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, hair length or any other legally protected status by law.

Our commitment to diversity and inclusion means we strive to attract, develop, and retain a workforce that reflects the varied communities we serve. We believe that diverse perspectives drive innovation and strengthen our ability to create cutting-edge cybersecurity solutions. At Horizon3, every team member is valued and supported in an environment that encourages personal and professional growth.

We welcome candidates from all backgrounds and experiences, and we encourage all qualified individuals to apply. Come be a part of Horizon3, where your unique contributions are recognized, and your potential is limitless.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.